03-16-20151
Community Foundation Meeting March 16, 2015
For further information on an agenda item, please contact the City at 12363 Limonite Ave.
Suite 910, Eastvale, CA 91752
AGENDA
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, March 16, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER - 6:00 p.m.
2. ROLL CALL/PLEDGE OF ALLEGIANCE
Board Members: Gregory Coker, Carolyn Anderson, Rania Hamdy, Kelly Howell, Sharyn
Link, Jenniffer Rodriguez, Anu Saini, Jonathan Shardlow, Alexandria
Marrs, James Rush and Ric Welch.
3. PRESENTATIONS/ANNOUNCEMENTS - None
4. PUBLIC COMMENT/CITIZEN PARTICIPATION
This is the time when any member of the public may bring a matter to the attention of the Eastvale
Community Foundation that is within the jurisdiction of the Board. The Ralph M. Brown act limits the
Board Member’s ability to respond to comments on non-agendized matters at the time such comments are
made. Thus, your comments may be agendized for a future meeting. The Board Members may discuss or
ask questions for clarification, if desired, at this time. Public comment is limited to two (2) minutes each
with a maximum of six (6) minutes.
5. ADDITIONS/DELETIONS TO AGENDA
6. CONSENT CALENDAR
6.1 Minutes
Recommendation: Approve the minutes from the February 23, 2015 regular meeting.
7. BUSINESS ITEMS
7.1 Annual Sponsorship Campaign Update
Recommendation: Receive verbal update from Executive Director Link.
7.2 Communications Committee and Foundation Website Update
Recommendation: Receive verbal update from Assistant Executive Director Howell.
7.3 Golf Tournament
Recommendation: Receive verbal update from Executive Director Link and Board
7.4 Picnic in the Park
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Community Foundation Meeting March 16, 2015
Recommendation: Receive verbal update from Executive Director Link and Board
Member Hamdy.
7.5 State of the City
Recommendation: Receive verbal update from Assistant Executive Director Howell.
7.6 CDBG Scholarship Program
Recommendation: Receive verbal update from Executive Director Link.
7.7 City’s Birthday
Recommendation: Receive verbal update from Executive Director Link and Board
Member Hamdy.
8. OLD BUSINESS ITEMS - None
9. BOARD MEMBER COMMUNICATIONS
(Committee Reports, Agenda Items, Meeting Requests and Review etc.)
This is an opportunity for the Board Members to report on their activities, to bring a matter to the attention
of the full Board and to request agenda items. Any matter that was considered during the public hearing
portion is not appropriate for discussion in this section of the agenda. NO ACTION CAN BE TAKEN AT
THIS TIME.
10. ADJOURNMENT
The next regular meeting of the Eastvale Community Foundation Board will be held on April 20, 2015 at 6:00 p.m.
at Rosa Parks Elementary School.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City of Eastvale. Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting.
POSTING STATEMENT:
I, Marc Donohue, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing
agenda was posted on March 12, 2015, twenty-four (24) hours prior to the meeting per Government Code
54954.2.
City Hall, 12363 Limonite Ave. Suite 910
Rosa Parks Elementary School, 13830 Whispering Hills Drive
Eastvale Library, Roosevelt High School, 7447 Scholar Way
City of Eastvale Website, www.eastvaleca.gov
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02/23/15 MINUTES
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, February 23, 2015
6:00 P.M. Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:07 p.m.
2. ROLL CALL:
Board Members present: Board Members Corrao, Howell, Marrs, Rush, Shardlow, and
Executive Director Sharyn Link.
Board Members absent: Board Members Coker, Hamdy, Rodriguez, Saini, and Welch.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
3.1 Oath of Office – Alexandria Marrs, Board Member
3.2 Oath of Office – James Rush, Board Member
The Oath of Office was administered to Board Members Marrs and Rush.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – January 26, 2015 Regular Meeting.
Recommendation: Approve the minutes from the January 26, 2015 Regular
Meeting.
Motion: Moved by Shardlow, seconded by Howell to approve the Minutes
from the January 26, 2015 Regular Meeting.
Motion carried 6-0 with Coker, Hamdy, Rodriguez, Saini, and Welch absent.
7. NEW BUSINESS ITEMS:
7.1 Volunteer Committee Update
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02/23/15 MINUTES
Recommendation: Receive verbal update from Board Member Saini.
There was no update on this item.
7.2 Communications Committee and Foundation Website Update
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
There was no update on this item.
The order of the agenda was changed and Item 7.4 was discussed at this time.
7.4 State of the City
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Assistant Executive Director Howell reviewed the items to discuss for the
upcoming State of the City on April 14.
The Committee reviewed and discussed the Invitation to Bid for the State of the
City Projects below.
Catering
Printing – Possible locations to place the 6-foot banners advertising the event
were discussed, including the Leal Property, Bootsma Ranch, and Eastvale
Community Park.
Programs, invitations, envelopes, and easel signs for event sponsors
Photographer
Videographer – There was discussion about the possibility of having a
videographer for the event. It was decided that the Foundation would approach
the High School Audio-Visual Department to record the event rather than hire a
videographer.
There was discussion regarding the timeline for the event, sponsorship amounts,
and deadline for sponsorships and bid submissions.
Motion: Moved by Corrao, seconded by Shardlow to put out the Invitation to
Bid on the projects for the State of the City event, with adjustments as
discussed. If no acceptable bids are received, the projects will be put out to
re-bid on March 10.
Motion carried 6-0 with Coker, Hamdy, Rodriguez, Saini, and Welch absent.
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02/23/15 MINUTES
The Board discussed the sponsorship brochures and the sponsorship packages
offered. There was discussion regarding the presentation of colors, entertainment,
and volunteers for the event.
At this time the Board returned to address Item 7.3
7.3 Election of Officers 2015
Recommendation: Receive verbal update from Executive Director Link.
Motion: Moved by Howell, seconded by Corrao to nominate Sharyn Link as
Executive Director.
Motion carried 6-0 with Coker, Hamdy, Rodriguez, Saini, and Welch absent.
Motion: Moved by Shardlow, seconded by Corrao to nominate Kelly Howell
as Assistant Executive Director.
Motion carried 6-0 with Coker, Hamdy, Rodriguez, Saini, and Welch absent.
Motion: Moved by Howell, seconded by Corrao to nominate Jonathan
Shardlow as Secretary.
Motion carried 6-0 with Coker, Hamdy, Rodriguez, Saini, and Welch absent.
It was decided that election of the CFO position would be tabled.
Executive Director Link updated the Foundation Committees and Board Members
Corrao and Marrs volunteered for the Events Committee. Board Member Marrs
also volunteered for the Communications Committee. Board Member Rush noted
that he is available for all upcoming activities.
The order of the agenda was changed and Item 7.7 was discussed at this time.
7.7 CDBG Scholarship Program
Recommendation: Receive verbal update from Executive Director Link.
There was discussion regarding the timeline and availability of funds for CDBG
Scholarships.
There was discussion regarding updating the application for this year.
At this time the Board returned to address Item 7.5
7.5 Picnic in the Park
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02/23/15 MINUTES
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Executive Director Link noted that the beer garden would be hosted for two days
this year.
7.6 Golf Tournament
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Executive Director Link noted that the Golf Tournament would be held on August
21 at Los Serranos.
7.8 City’s Birthday/Fall Festival
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Executive Director Link noted that several meetings have taken place regarding
the event. She noted that there is a “five” theme going on the Foundation
Facebook page to pique interest in the event. She noted street closures, food
vendors, entertainment stages, a beer garden and a parade for kids are in the plans.
There was lengthy discussion regarding the timeline and other ideas for the event.
8. OLD BUSINESS ITEMS:
There were no Old Business Items.
9. BOARD MEMBER COMMUNICATIONS:
Board Member Shardlow noted that $50 in Eastvale decals had been sold at City Hall.
There was discussion regarding the change of bank for the Foundation.
Assistant Executive Director Howell noted that she was happy to have new Board
Members.
Executive Director Link noted that several awards had been presented to the Foundation.
Executive Director Link reviewed the status of the Military Banner Program.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:30 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk