04-20-20151
Community Foundation Meeting April 20, 2015
For further information on an agenda item, please contact the City at 12363 Limonite Ave.
Suite 910, Eastvale, CA 91752
AGENDA
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, April 20, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER - 6:00 p.m.
2. ROLL CALL/PLEDGE OF ALLEGIANCE
Board Members: Gregory Coker, Carolyn Anderson, Rania Hamdy, Kelly Howell, Sharyn
Link, Jenniffer Rodriguez, Anu Saini, Jonathan Shardlow, Alexandria
Marrs, James Rush and Ric Welch.
3. PRESENTATIONS/ANNOUNCEMENTS - None
4. PUBLIC COMMENT/CITIZEN PARTICIPATION
This is the time when any member of the public may bring a matter to the attention of the Eastvale
Community Foundation that is within the jurisdiction of the Board. The Ralph M. Brown act limits the
Board Member’s ability to respond to comments on non-agendized matters at the time such comments are
made. Thus, your comments may be agendized for a future meeting. The Board Members may discuss or
ask questions for clarification, if desired, at this time. Public comment is limited to two (2) minutes each
with a maximum of six (6) minutes.
5. ADDITIONS/DELETIONS TO AGENDA
6. CONSENT CALENDAR
6.1 Minutes
Recommendation: Approve the minutes from the March 16, 2015 regular meeting.
7. BUSINESS ITEMS
7.1 Annual Sponsorship Campaign Update
Recommendation: Receive verbal update from Executive Director Link.
7.2 State of the City Wrap-up
Recommendation: Receive verbal update from Executive Director Link.
7.3 Beer Garden
Recommendation: Receive verbal update from Board Member Hamdy.
7.4 Picnic in the Park
2
Community Foundation Meeting April 20, 2015
Recommendation: Receive verbal update from Board Member Hamdy.
7.5 CDBG Workshop
Recommendation: Receive verbal update from Board Member Shardlow.
7.6 Budget Presentation for City’s 5th Birthday
Recommendation: Receive verbal update from Executive Director Link and Board
Member Hamdy.
7.7 Financial Update
Recommendation: Receive verbal update from Executive Director Link.
8. OLD BUSINESS ITEMS - None
9. BOARD MEMBER COMMUNICATIONS
(Committee Reports, Agenda Items, Meeting Requests and Review etc.)
This is an opportunity for the Board Members to report on their activities, to bring a matter to the attention
of the full Board and to request agenda items. Any matter that was considered during the public hearing
portion is not appropriate for discussion in this section of the agenda. NO ACTION CAN BE TAKEN AT
THIS TIME.
10. ADJOURNMENT
The next regular meeting of the Eastvale Community Foundation Board will be held on May 18, 2015 at 6:00 p.m.
at Rosa Parks Elementary School.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City of Eastvale. Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting.
POSTING STATEMENT:
I, Marc Donohue, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing
agenda was posted on April 16, 2015, Seventy-two hours (72) hours prior to the meeting per
Government Code 54954.2.
City Hall, 12363 Limonite Ave. Suite 910
Rosa Parks Elementary School, 13830 Whispering Hills Drive
Eastvale Library, Roosevelt High School, 7447 Scholar Way
City of Eastvale Website, www.eastvaleca.gov
1
03/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, March 16, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:04 p.m.
2. ROLL CALL:
Board Members present: Board Members Howell, Marrs, Rodriguez, Shardlow, Welch,
and Executive Director Sharyn Link.
Board Members absent: Board Members Coker, Corrao, Hamdy, Rush, and Saini.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – February 23, 2015 Regular Meeting.
Recommendation: Approve the minutes from the February 23, 2015 Regular
Meeting.
Motion: Moved by Shardlow, seconded by Howell to approve the Minutes
from the February 23, 2015 Regular Meeting.
Motion carried 6-0 with Coker, Corrao, Hamdy, Rush, and Saini absent.
7. BUSINESS ITEMS:
7.1 Annual Sponsorship Campaign Update
Recommendation: Receive verbal update from Executive Director Link.
2
03/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Executive Director Link passed out brochures for the Annual Sponsorship
campaigns and noted that none had been returned. Board Member Rodriguez
would call to follow up with previous sponsors that had received the brochures by
mail.
7.2 Communications Committee and Foundation Website Update
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
Assistant Executive Director Howell noted that she would be working with Board
Member Marrs to re-do the layout of the website. There was discussion about
adding high-resolution images of the Community Center from JCSD to the site.
7.3 Golf Tournament
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Executive Director Link noted that there is nothing new to report on the Golf
Tournament, as the current focus for the Foundation was State of the City.
7.4 Picnic in the Park
Recommendation: Receive verbal update from Assistant Executive Director Link
and Board Member Hamdy.
There was no update for this item.
7.5 State of the City
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
The Board reviewed and discussed the vendor bids for printing, catering, and
photography for the event. It was decided that printing would only consist of
programs and easel signs as invitations would be sent electronically.
The Board discussed sponsorship for the event.
The Board discussed the timeline and logistics for the event.
7.6 CDBG Scholarship Program
Recommendation: Receive verbal update from Executive Director Link and
Board Member Shardlow.
Board Member Shardlow noted that he met with City Staff and the funds
available for Scholarships were $19,267. He noted that he would be working with
3
03/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Assistant Executive Director Howell on the applications. A special meeting
would be scheduled to go through applications received. There was discussion
regarding a mandatory special workshop for the organizations requesting multiple
scholarships and which organizations would be required to attend the workshop.
7.7 City’s Birthday
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Executive Director Link noted that the Foundation, CNUSD and JCSD would be
working together on the event. She discussed the 5K, 2x5K runs, street closures,
a possible science fair for kids, entertainment, parade, sales booths, and exhibits.
Assistant Executive Director Howell noted that a Laser Light Show would
possibly be held at night.
There was discussion regarding costs for police, security, street closures, and
parking control for the event.
8. OLD BUSINESS ITEMS:
There were no Old Business Items.
9. BOARD MEMBER COMMUNICATIONS:
Board Member Shardlow thanked everyone for attending the meeting.
Board Member Rodriguez congratulated Executive Director Link for being honored as
Woman of the Year for the 60th Assembly District in Sacramento.
Executive Director Link noted that Board Member Saini would have to travel to India
again. The Board discussed the possibility of her taking a leave of absence until the end
of August. It was decided that another Board Member would take over the Volunteer
Committee until she returns.
Board Member Rodriguez left the meeting at 6:58 p.m.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:01 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk