06-02-20141
06/02/2014 MINUTES
MINUTES
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, June 2, 2014
6:00 P.M.
City Hall, 12363 Limonite Ave. Suite 910, Eastvale CA 91752
1. CALL TO ORDER: 6:06 p.m.
2. ROLL CALL:
Board Members present: Board Members Hamdy, Ontiveros, Saini, Shardlow, Welch,
and Executive Director Sharyn Link.
Board Members absent: Board Members Howell, Reyes, Riley, Rodriguez, and Rowe.
Board Member Rodriguez arrived at 6:08 p.m.
Staff Members present: City Manager Jacobs, Management Analyst Rowe, and
Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no presentations or announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no public comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no additions or deletions to the Agenda.
6. SPECIAL ORDERS FOR THE MEETING:
6.1 CDBG Grant.
Recommendation: Review and approve grant applications.
Board Member Rodriguez arrived at 6:08 p.m.
There was discussion about how to distribute the remaining funds available
amongst the six completed applications received from ERHS football players.
At this time the Board moved on to address Item 6.2, while pending applications were
retrieved.
6.2 JCSD Partnership For Beer Garden At Community Events
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06/02/2014 MINUTES
Recommendation: Receive verbal update from Executive Director Link and
Board Member Welch.
Board Member Welch provided background on this item and details on the
partnership proposal from JCSD for a Beer Garden at Picnic in the Park.
There was discussion about logistics, product and suppliers, security, and product
selling price for the Beer Garden.
Board Member Welch left the meeting at 6:41 p.m.
There was further discussion about volunteers, Board Member and volunteer shift
requirements, and responsibilities of the event.
There was discussion about revenue sharing negotiations with JCSD and the
benefits of partnering with them for the event. Future partnership possibilities
with JCSD were also discussed.
It was decided that an ad hoc committee would meet next week to communicate
with JCSD on the partnership details.
Motion: Moved by Shardlow, seconded by Hamdy to approve Partnership
with JCSD For Beer Garden at Community Events pending ad hoc
committee meeting and agreement with JCSD.
Motion carried 5-0-6 with Howell, Reyes, Riley, Rowe, and Welch absent and
Ontiveros abstaining.
6.3 Impact 88 Foundation.
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that Hari Dhiman, Founder of 88 Tequila and an
Eastvale resident, has created the 88 iMPACT Foundation and is hosting a festival
together with Wives of Law Enforcement and Fire Fighters (WOLFF) on August
2 at Mid Hill Golf Center. The Community Foundation has been invited to host a
booth selling decals and other items, with proceeds of the sales returning to the
Eastvale Community Foundation. The Community Foundation was also asked to
promote the festival on its website/FaceBook page to advertise tickets for sale and
solicit volunteers. The event will honor Deputy Probation Officer, Nora Perez, an
Eastvale resident with ALS (Lou Gehrig’s Disease). Board Member Rodriguez
noted that the State Assembly Office would promote the event through their
newsletter and website as well.
Motion: Moved by Ontiveros, seconded by Shardlow to partner with 88
iMPACT Foundation for their festival.
Motion carried 6-0-5 with Howell, Reyes, Riley, Rowe, and Welch absent.
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06/02/2014 MINUTES
6.4 Schedule of Reporting to City Council.
Recommendation: Determine basis on when to update the City Council.
City Manager Jacobs noted that the City Council requested a periodic update from
the Foundation.
Executive Director Link noted that she regularly attends the City Council
Meetings and would provide a report to Council at the first meeting of each
month.
6.5 Military Banner Program.
Recommendation: Determine if Board has an interest in taking over the operation
and administration of the City’s Military Banner Program.
Executive Director Link noted that Mayor Bootsma requested the Foundation
consider taking over the Military Banner Program.
City Manager Jacobs provided detailed information on what running the program
entails.
There was discussion about the cost of purchasing new brackets that can
withstand the high winds in Eastvale.
Executive Director Link noted that she knows a company that would donate a
scissor lift to repair damaged banners.
Motion: Moved by Link, seconded by Rodriguez to take over the operation
and administration of the City’s Military Banner Program.
Motion carried 6-0-5 with Howell, Reyes, Riley, Rowe, and Welch absent.
At this time the Board returned to continue discussion of Item 6.1
6.1 CDBG Grant.
Recommendation: Review and approve grant applications.
Two pending applications were discussed.
Motion: Moved by Ontiveros, seconded by Shardlow to approve applications
#19, #41, #57, #58, #59, #60, #61, and #62, for a total amount of $2,030.00.
Motion carried 6-0-5 with Howell, Reyes, Riley, Rowe, and Welch absent.
It was decided that the remaining $41 would be used to purchase stamps for the
Foundation to use for CDBG mail.
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06/02/2014 MINUTES
7. BOARD MEMBER COMMUNICATIONS:
Board Member Hamdy noted that the Golf Tournament planning is progressing as
expected and she would provide more information at the next Foundation meeting.
Executive Director Link welcomed Board Member Rodriguez.
Board Member Rodriguez noted that her office would volunteer to assist the Foundation
in any way possible.
8. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:26 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Carol Jacobs, City Manager/City Clerk