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MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, July 21, 2014
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:06 p.m.
2. ROLL CALL:
Board Members present: Board Members Hamdy, Rowe, Saini, Shardlow, Welch, and
Executive Director Sharyn Link.
Board Members absent: Board Members Howell, Ontiveros, Riley, and Rodriguez.
Board Member Howell arrived at 6:12 p.m.
Staff Members present: City Manager Jacobs, Management Analyst Rowe and Recording
Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no presentations or announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
Clint Lorimore, a resident, noted that he would be available to volunteer at the upcoming
Golf Tournament.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no additions or deletions to the agenda.
6. CONSENT CALENDAR:
6.1 Minutes – June 16, 2014 Regular Meeting.
Recommendation: Approve the minutes from the June 16, 2014 Regular Meeting.
Motion: Moved by Shardlow, seconded by Rowe to approve the Minutes
from the June 16, 2014 Regular Meeting.
Motion carried 5-0-1 with Howell, Ontiveros, Riley, and Rodriguez absent
and Welch abstaining.
7. NEW BUSINESS ITEMS:
7.1 Board Vacancies.
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Recommendation: Receive verbal update from Board Member Riley.
This item was tabled for discussion at the next Foundation Meeting.
7.2 Golf Tournament Ad Hoc Committee Update.
Recommendation: Receive verbal update from Board Member Hamdy and
Executive Director Link.
Executive Director Link passed out and reviewed a working itinerary for the Golf
Tournament and requested Board Members sign up with their time availability to
help that day. She noted that a strong push for golfers and sponsors was
necessary. The goal for the event is $30,000 and the foundation currently has
$2,200. She noted that 40 people are currently signed up for the dinner. She
noted that donations of goody bag fillers are still needed.
Assistant Executive Director Howell arrived at 6:12 p.m.
7.3 Events and Fundraising Committees Update.
Recommendation: Receive verbal update from Board Members Riley, Hamdy,
and Executive Director Link on the following items:
Beer Garden at Picnic In the Park.
Executive Director Link noted that the event was a success and Foundation
proceeds were $1,792.24. She noted that JCSD invited the Foundation back to the
event for next year and that it would be bigger and better.
88iMPACT Festival.
Executive Director Link noted that the 88iMPACT Foundation would donate
proceeds from their event towards 8 Military Banners. They are in need of
volunteers and Board Member availability for the event on August 2 was
discussed. She requested that Board Members share the Festival announcement
on their Facebook and Social Media pages to spread the news about the Festival.
JCSD Joint Events.
There was discussion about Board Member availability to work the Foundation
Booth at the Concerts in the Park events. Executive Director Link noted that four
new volunteers have signed up at the event and books and decals are selling as
well.
Assistant Executive Director Howell noted that at a recent meeting with JCSD,
the idea for a Valentine’s Day event at the Community Center was discussed.
There was further discussion about other events such as New Year’s Eve, Sunday
Brunches, Casino Night and a Volunteer Recognition Dinner.
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Assistant Executive Director Howell noted the possibility of holding a 5th
Anniversary of Cityhood joint event with the JCSD Fall Festival in October.
Planning for the event would begin after the Golf Tournament.
Other.
7.4 Volunteer Committee Update.
Recommendation: Receive verbal update from Board Members Riley and Saini.
Board Member Saini noted that volunteers should be notified about the Golf
Tournament volunteer meeting on August 12 at Ponino’s Pizzarena. An
announcement would be made on VolunteerSpot.
7.5 Communications Committee and Foundation Website Update.
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
Assistant Executive Director Howell would make some changes to the website to
allow for more Concerts in the Park updates. The page would now have a
slideshow of upcoming events.
She noted that Armijo Newspapers agreed to do a spotlight editorial on Executive
Director Sharyn Link. The article would also serve to advertise the Golf
Tournament and to promote awareness of the Foundation.
It was noted that the City would be hosting National Night Out on August 12.
There was discussion about the possibility of either sponsoring the event, a rock
wall at the event, and/or host a booth with activities for children at the event.
It was decided that in addition to hosting a booth, the Foundation would authorize
$1,500.00 as a backup sponsorship of the National Night Out event.
Motion: Moved by Howell, seconded by Link to set aside $1,500.00 for a
contingent sponsorship of the National Night Out Event.
Motion carried 7-0 with Ontiveros, Riley, and Rodriguez absent.
7.6 Military Banner Program.
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link passed out a sample of the banners made by Dekra-Lite
and recommended they be selected as the vendor for the Military Banners. The
banners come with a 5 year warranty and the cost includes heavy duty brackets
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and installation. There was discussion about the number of banners that need to
be replaced and the number of brackets to purchase.
Motion: Moved by Link, seconded by Howell to approve $6200.00 for
purchase and installation of Military Banners.
Motion carried 7-0 with Ontiveros, Riley, and Rodriguez absent.
7.7 Checking Account Signer Updates.
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that all former check signers would be removed
and new check signers added.
Motion: Moved by Link, seconded by Welch to approve Board Members
Chris Riley, John Shardlow, Kelly Howell and Sharyn Link as check signers
for the Foundation Checking Account.
Motion carried 7-0 with Ontiveros, Riley, and Rodriguez absent.
8. OLD BUSINESS ITEMS:
There were no Old Business Items.
Executive Director Link introduced Manjee Dhiman-Rios, President of 88iMPACT
Foundation, who invited everyone to attend the 88iMPACT Festival on August 2. She
thanked the Community Foundation for their support.
9. BOARD MEMBER COMMUNICATIONS:
Board Member Rowe again noted that the penalty for filing late tax returns was abated by
the IRS. He noted that the paperwork to resolve the Tax Assessment from the California
Franchise Tax Board has been submitted and was still pending. The tax returns for Fiscal
Year Ending June 30 have been filed. All numbers back to 2012 are entered in
Quickbooks and accessible to Board Members.
Assistant Executive Director Howell noted that the Facebook advertisement for the Golf
Tournament would be appearing soon.
Board Member Shardlow thanked everyone for their work on the Beer Garden and
commended JCSD on the partnership.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:04 p.m.
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Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Carol Jacobs, City Manager/City Clerk