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KLUULAR MEETENU UVIVIE 1EASTVALE
COMMUNITY MUNDATION BOARD
Monday, September 16, 2013
6:30 P.M.
Rosa Parks Elementarl School 13830 Whisj2ering Hills Drive
L CALL I0 OKDER: 6:34 p.m.
LioarUt members present: Yvonne 13enitez-untiveros, &elly Howell, Sharyn Link, JUlie
Reyes, Chris Kiley, Jonathan Shar3low anU ChiUi Ugwueze.
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3.z Fresuntation of the new Uommunity k'oundation Website.
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Motion: Moved by Reyes, seconded by Howell to approve minutes from July
15, 2013 Mueting.
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08A9,12013 MINuTES
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There was discussion regariling what to report, dmeline and the process ofthe
form.
motion: moved by Howell, seconded by Kiley to adopt the Statement o!
Interest Policy.
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Motion: Moved by Howell, seconded by Kiley to adopt the Records Retention
Policy.
Motion carried 8-0-1 with Vanni absent.
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13oard Member Keyes provided a report tor this item. She went over the
description ot revenues, discussed ihe bank service chaige and stated that the
sllayice charge
• be reimbursed.
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08,19/2013 MFNUTES
6.3 Finance Policy.
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Board Member Howell stated that they neededthe Finance Policy to, tax anit
non-prvfit filing. She stated that the a-tta,,hment is a good start, but needed
expanding to be a policy.
There was discussion regarding allUitional intormation that needed to be included
in the policy.
motion: moved ny Keyes, seconded t)y SnarZftow to sunmit Anance Policy
proposal to 'I'erry Shea for review, then hold a Special Meeting to approvs
Policy.
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Board Member xeyes stated that the tax submittal was nearly ready and should b*
,ione by the und of mr, month.
It was the consensus ot the Board that an Ad Hoc Uommittee ot Board Members
Benitez-ontiveros, Vargas and Yanni needed to clear up any remaining issues and
meet with Deputy Finance Director Gitmed.
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Motion: moved by Keyes, seconded by Benitez-untiveros to have gola
?ponsor with booth.
Motion carried 5-3-1, with Riley, L;jiik and Vajigas voting no and Yanni
absent.
hxecutive irector Link stated tats wouid contact JUSI) to sur, what they can
have at the booth.
KecommenUation: Appoint a Subcommittee to work with the Jurupa Community
Services Disuict to explore opportunities to work together.
There was Uiscussion regar3ing Boaril Members' availability to be a part of the
Subcommittee.
modun: moved by Howell, seconUed by Vargas to appoint Isuard Members
Link, Benitez-Ontiverus and Riley to the Subcommittee to work with the
JCSI).
motion carried 8 -u -i with Y anni absent.
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Recommendation: Recei,,e verbal update, discuss and make recommendations to
the City Council for appointraunt of four new Bom7d Mvmbers.
Boar(I Members Riley anZi i3vnituz-untivurus haU not met to Uiscuss the
rucommendations or hold interviews.
It was decided that they would meet prior to the plai—wed Special meeting and
would prusunt information then.
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08A9,2013 MINUTES
Executive Director Link announced Al Nassar's resignation and stated that ths.
Board could now �ake recommendations for four new members.
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i here was aiso discussion regarc—ting sending pursonal invitations to interested
parties not reached by the website.
Motion: Moved by Riley, secondea i►_ tu tame Me item to
tne next regular meeting.
6.9 VolunteerSpot.
xecommendation: Approve recruitment ot Uommunity Volunteers that can ber
called upon tor tuture events.
Board Member Riley discussed the features of VolunteerSpot and how to build
the database.
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7.1 Update — Uolt'l'ournament.
Executive virector Link reported that the toundation made close to, if not over,
$2-u,uuu profit for the event. U goiters attended, witn log guests at the dinner
atter the tournament. She stated that the event went well. She also reported that
the Ad Hoc committee would be meeting the tollowiug Tuesday, to wrap up the
2013 Toumamc;nt and disc
There was discussion regarding thank -you cards being sent out to Sponsors oft e
event.
txecutive virectur Lin -K stated ttiat she W01115 be sen5ing pictures ot the sponsor
signs and banner, programs and thdn—K you cards to each sponsor.
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08/19/2013 MINUTES
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13oarU Member Keyes stated that it is a Uitticult event to hold due to the time of
the year and had low attendance in the past, but brought in many toy donations.
She recommendea just promoting toy arive ana not holaing an event.
ijoard member iienitez-untiveros stated that she would still like to do something
to provide Ulifistmas trees to needy lamilies.
i here was discussion regarding promoting the toy drive at multiple locations, or
nosting a "urive-by i oy urivC.
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An Ad Hoc uommittee was formed to plan the event, including ijoard members
ijunitIlliveros, Keyes and Ugwueze.
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7.3 Fall Festival.
Recommendation: Discuss partitipation in 2013 -,vvnt.
i tierr, was discussion regarding the planned i3eer uaiden and it not being possible
due to short perioa ot time betore the event.
Motion: Mvved by Link, seconded by Hvwell tv nut have buuth at Fall
k estivai.
board member varus reviewed the projects tie would be completing before the next
meeting.
Bomd M,,-.mber UgTmezll;-, stated that he would likIli-, to have VolunteerSpot updatIli; on thIli;
next meeting agenda, as well as an update on the i oy ijrive.
Board Member Keyes asked to have a proposed h -waste event on the next agen(la tor
discussion and scheduling.
t3oard member t3enitez-untiverus stated that she wanted to discuss policies and
procedures tor the next round ot UL)B(j tunding on the next agenda.
Board Member Howell stated that appointment ot an Ad Hoc Committee to Uebriet and
draft a policy for CDBG funding should be added to the upcomij-ig Special Meetinp
agenda. She also stated that after getting final siguatures on Strategic Plan, the Board
would be able to present We plan to otner t3oards and ulubs in the area.
Board Member Reyes stated That presentations should be made to other service clubs as
well.
Board Member Riley stated that he would be reviewing potential Board Member
applications for the next meeting. He also re4uested to have aa appointment to the Event
uommittee uhair position on the next agenda.
Executive Director Link asked that the Board Members attend the Fop Warner opening
ceremony. She also announced that San Antonio Hospital would be hosting a variety
ghow in cas,,-. Board Members were interested in purchasing tickets.
There was discussion regarding a Special meeting. It was set for September 3rd at -'):30
p.m. at its HaIL
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