05-07-2013IVIIA U'I'Es
REGULAR MEETiNG OF THE EAS i VALE
UUMNI LIN I I Y YU UIN DA I WIN BUA"
Tuesday, May 7, ZU13
6:30 P.M.
City Hall, 12363 Limonite Ave. it 910, Eastvale, CA 91752
2, ROLL CALL:
Board Members present: Yvonne Benitez -Ontiveros, Al Nassar, Julie Reyc;s, Chris Rik;y
Shajya Link and Jeff DeGrandpre.
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jjoard member t3enitez-untiveros was designated as the point of contact for
Vol untcers.
f4ad been planned and the Board's needs were known.
L, addition, the need fo. volunteers to assist with Giant Oubeach for next year
and the Golf Tournament was discussed.
Xecommendation: Discuss and make recommendations to the City Council fo,
appointment ot new Board Members.
Board Mumber Nassar stated that he had received interest from three Uitterent
people and would like to see the individuals participate as volunteers in
Pounaation activities prior to appointment to the Board.
Theie was discussion the prvcq-,ss of recommending appointees to the city
Council.
it was decided that the process would include an interview ot the potential
member by Ad Hoc Committee and then recominendi. tion to City Council with
the reasoninr, for the recommendation.
A Nomination Ad Hoc committee was created to include Board Members
Benitez-untiveros, Kiley, and Keyes.
Board Member Keyes provided report on balance left in bank account ($28.5l')
and would be asking the bank if there was a minimum balame ruquired.
i here was discussion regarding Jersey mike7s and how they will give 2Uu/b ot
their
it protit on any Wednesday in may tor a tu nUraiser. The Board decided
to schedule a tunaraiser May 29, 2013 with Jersey Mike's.
tsoard member tienitez-untivuros gave a statt report and stated that she had
added t1irct; new scholarships applications.
There was discussion regarding the administrative expenses allcjwvd. Application
numbers 45-47 wure added.
Motion: Moved by DeGrandpre, seconded by Link to approve additional
applicadons numbers 45-47.
There was discussion regarding the application, as well as the award process and
how it would work in the tuture. There was addirional doij_ egayding the
need for a cap on the amount of the award.
The brochure cmated by Board members Link and xeyes was displayed and
passed out for distribution.
Board Member Nassar stated that Board Members DeUrandpre and Riley would
be tasked ,,ith looking for sponsors for the event. Hv, wvnt on to state that Mayor
Boutsma and his spousu would be given a complimentary dinner at the event for
their support in attending. He also asiceU that ail Board Members took tor Silent
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Board Member Reyes stated that the sponsorship nevdvd to be coordinated so
businesses were not t;onta%;ted multiple times. She had contacted uitizerto�
tiusiness bank, Southern ualifumia (jas uUmpany, Southern uafitornia t5ison
and waste management.
Board Member Reyes stated that the bank would provitiv, a wireless credit card
terminal, with a $ 100 sut-up fee, and 1.:58% plus . i Oper transaction, which can bu
used for everything at tournament. i he tenninat Would be reacly a month betore
the tournament so the Boarcl could take credit card pre -payments.
Board Member Link provided Board Member Reyes with the invvi,,e for the
brochure printing.
1.3 Event - Quakes Game.
Recommendation: Discuss and assign roles and responsibilitivs of Board
Members
111urt; was discussion regarding the reasoning behind sharing the event with the
Chamber at Commerce. It was stated that the Board's main tocus should be the
Golf Tournament and that sharing the event with the Chaftntbcx of Commerce
would bv, goud for thu Foundation in general.
The suggested changes tate flyer ,ere:
1) Adding information rugarding who is putting on event -tsrought to you
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2) Lugos of the Uhamber and P'oundation at the to at the tlyer to be
more visible
3) Suggested calling the event "Eastvale Night", instead of "City N1ght"
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There was discussion regarding the current grant and creating guidelines that will be
•i to the City Council prior tv, the next award.
. I here was discussion regarding having a booth at Ficnic in the Fark and having ■ tri -told
handout with intormation about the Foundation available tor handout.
Board Member DeGrandpre announced that he was rvsigning from his position on the
roundation i■.
9. ADJOURNMENT*
Prepared by Vjjiuu A,33i3tunt Katrina Aragon