04-02-2013MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Tuesday, April 2, 2013
F.M.
City Hall, 12363 Limonite Ave- Suite 91u, , CA 91752
20000���+ �,
KULL CALL -
BoarU Members present: Yvviuie.Benitez-UntiveroS, Al n4assw-, Julit; Keyes, Chris Riley
Sharyn Link anU Jell DeUran9pre.
5. CONSLIVI CALEXUAK:
5.1 Minutes — March 5, 21.113 Regular Mucting
RecommenZ[ation: Approve the Minutes trom the Regular Meeting helil March 3,
2013.
presented
Motion Carries 5-1-0
KegurnmenUation: Approve the minutes from the Special meeting held March 19,
2013.
wtution. Moved by Riley, Seconded by DeGraiidpi e to approve Minutes as
presented
04-02-13 MINUTES
motiun uarrics 5--t-u
6.1 Eve t ® State of the Gxy.
Kuwmmendativn: ijist;uss m7id assign roles and responsibilities of Board
Member s, and Uutermine what will be handed out at the tastvale uommunity
JpowfRaui�*t 130OVII.
The, e was discussion regarding the cost of having a dedicated table at the Stale of
the City event.
it was the consensus of the jjoard that the PuLuidation would share the City table,
%LjU would have curnmLaiity survey cards and a one sneet handout about the
Foundation available tor distribution at the event.
KecommenUation: Discuss and assign roles mTZI responsibilities of ijuard
Members, and determine date ut the event.
Daniella McClister with the Eastvale Chamber of Commerce stated that the
Charnbur of Commerce had been working with the Quakes learn to put together 7a
ftmdraiser game and the C hamber of Commerce wattled to work with the
A
i fit the -w imit
th IRWCJLVILA�m �m"-tie on We same (I to s, _-roto
the tunUraiscr equally.
There was discussion on thv, logistics of partnering. The Foundation would only,
have to assist in advertising the fundraiser.
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notal , I 11�!
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ijoarci member Keyes provided the report on this item. She stated that eat;il
Board Member Could be listed in the minutes and then would be authorized by the
bank to make deposits into the t'ounUation account.
i here was additional discussion regarding the financial practices of the
PounUation. it was UeciUeU that two signers wouO be re4uirecl tor any checks
over $.)Uu.
Ontivuros, Al Nassar, Chris Riley, Julir Reyes, Shazyn Link and Jvff
vete, r27.7yre b* T&2kt: --fpzk 7,eymsits izU fte v(tIatifz yeq. k 2coiv Wf ve
require two signers on any check payable in an amount over $5UU.
11311ff"TfITTIT74 MIII&MIF
Recommeniation: viscuss anU Uetermine the course ol action tor Ziecicting who
the hastvale community P"oundation woulU recommenU to the City Uumicil tor
appointment.
There was discussion amongst the Board Members m -id it was determined that
appficants wouO be invited to a+ meeting, then placed on an Ad Hov
Committee tor an event prior to being consiliereli tor recommenUation to serve as
a BoarU Member. l3oarU Members Nassar anU Ve(jranUpre wouO contact tne
people that had shown interest in becoming BoarZl Members.
KecommenUation: Discuss r appoint members to positions fisted in the tiy-
Laws ot the Eastvale Community IounUation.
There was discussion amongst the Board Membe.s on the duties and assignmenuj
of the various positions. A decided that the appointments would be as follows:
Executive Director — Al Nassar
Assistant Executive I-)irector - Jell DeUranUpre
Se%,reta,y — Chris Riley
Chief Financial Offik;ur - Julie Reyes
Motion. Moved by Keyes, secunijeij by VeGrandpry tu approve the
appointments as determined.
Mution carried 5-0-1 with Link absent.
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tvtotion- Moved by Nassar, secondea by lueurandpre to approve therinance
Report as presented.
Motion carried 5-0-1 with Link absent.
/.1 Grant update.
Recommendation: Receive an update and approve Application File Numbers 44,
through 43, in the amount of $3,160.00.
There was dist;ussion on the total unuunt of grant funding received. Application
#.34 was reviewedtsoard member t3enitez-untiverus disuusseU tne need to set @
limit on amount ot awards given in the tuture. Application 421 was removed due
to not returning the completed, revised application and Application #44 was
added to the disbursement list.
There was also discussion on the need to sut-up a meeting with the Jurupa
Community Surviues vistriut to find out what they offered low-income residents.
It was stated that a list ot criteria needed to be created tor tuture applications. it
was announced that the P'oundation assisted 93 kids with the current CDBU
Grant.
There was discussion on printing costs for business cards, large presentation
cnecKs, and stationary.
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I here was discussion regarding tulluw-up with the applicants and tile
corresponding leagues to notifythem ot what had been approved or not and
creating an Ad Hoc committee in future to handle the scholarships.
Motion Carried 5-0-1 with Link absent.
7.2 Event Update — Golf Tournament-
xcuummundatiun: Receive an update from Ad tiou Committee at -id appiove
Contract with location, sponsorship levels, entry tees and supplemetital
tun3raisers during event.
Board Member Nassar gave examples of Golf Tournament flyers and passed oui
an Assig=ent sheet. He also stated that he will announce the event at the City
uounch mueting anZi suggested doing some sort of FK Stunt to gather interest in
the event.
There was discussion on the possibility of getting printeU bags with logos that
would be donated by, sponsors.
i here was also discussion on hosting small fundraising events to make up the
tunUs neeUeU tor the Ueposit at the golf course.
Motion: Mvved by Reyes, secouded by Riley to approve contract with Ow
,golf vvurse and a deposit of up tv $600.
motion Uarriea 5-U-1 With Link absent.
7.3 By -Laws.
Ru,,;ommendation: Rc%,cive and File By -Laws as amenZI by the hastvale Uity
Council.
FII�U#72 UIDNI TIPA
there was discussion regarding when the Foundation would be receiving their allaitional
payments for the grant front the City.
ELL P )t r iit
Board Member Nassar asked that everyone be prepareU to give an upUate on their (jolt
I ourriament assignruents at the next meeting. He went on to ask that everyone look into
sman, low effort fundraiser that could be held to supplement the Foundations expenses.
There was Iscussion red ar5ing 631vertising anil recruiting volunteers at the local Little
League gm—nes and events.
tivard Member Nassar suggested looking into selling FounUation t -shirts anz!
hosting a pre -game tstjQ at the Quakes Garne fundraiser.
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