09-03-2013MINUTES
SPLUIAL MEETING OFTHE EASTVALE
COMMUNITY FOUNDATION BOARD
Tuesday, September 3, 2013
5:3u r,ivi.
Eastvale City Hall, 12362 Limunitu Avu. Stv 910
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2. KFULL CALL:
Board Members present: Kelly Howell, Sharyn Link, Julie Keyes, Jonathan Shard -low and
Luis Vargas.
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There were no Public Commencs/ Panicipation.
5. CUPIVNEIV1 CALP-IVDAK:
5.1 Minutes - August 19, ZU13 Regular Meeting.
Recommendation: Approve the minutes from the August 19, 2013 Regular
Meeting.
Motion: Moved by Howell, seconiled by Vargas to approve minutes from
August 19,2013 Meeting.
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09%03,12013 MINUTES
6.1 Financial Policy.
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Various changes were discussed. Board Member Howell would inco,porate the
changes for the final document.
Motion: Moved by Howell, seconded by Shardlow to approve fmancial policy
with revisiorris. M
motion carried with Kiley abstaining, and Ontiveros, Ugwueze, and
Yanni absent.
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Kecommendation: xeceive updatr, from Ad Hoc Uommittee regarding the tinal
steps to close the P'Y 2U 12113 grant tun3ing.
City Manager Jacobs provided an uldaw on the outcome of the previously
'tutstanding CDBG issues.
6.3 Establish Ad Hoc Committee to develop Community Development Block
Grant Policies and Procedu. es for FY 2013/14 Funding.
Recommendation: Appoint Ad Hoc Committee to ustablish policies and
prok;edures for administering uim(j suhularstlips in 1, Y :zu i -i/ 14.
Board Member Reyes recommended 13oar-d Members Vargas, Ontiveros and
Ya i.
motion: moved by Reyes, secunded by Kiley to appoint Board Members
Vargas, Ontiveros and Yanni to the Ail Hoc Committee for develop;ng
CUBG policies and acedu. es for FY 13/14.
I here was discussion regarding meeting with the board Members that handled the
grant in the previous year.
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09/03/2013 MINUTES
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from receiving grant funds in the future.
7.1 Event Update — Golf Tournament
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Boa.d Member Vargas reviewed th%-, its ms that he would be working on prior to the next
meeting.
Board Member Shwlow stated that he would be sending out reminders for the Boar7i
Members to till out the Conflict ot Interest statements and that photos would be taken a)
the next meeting.
.uoard member Howell stated that the applications tor internships had closed and she had
received one application. She stated that she would be extending the application period
tor Fiversi3e Community College students that were just starting classes. She added that
Ereu Cello, a resident and former Board Mvmb�-,r, would be helping with the Foundation
store. Shv also stated that she would be adding the revisions to the Pinance Folicy and
gathering the needed signatures on the Strategic Flan.
Board- Member Reyes reported that she would be tinishing up and filing authorized
signers paperwork for the Foundation's bank 7t%.c;ount.
t3oard member Link stated that she Would be presenting an update regarding the (jolt
Tournament and the Strategic Flan to the City Council Members at the City Council
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meetinY on September I It
There was dist;ussion regarding whether or not thank you cards were sent out to
volunteers that workud tht; (jolf 1 ournament. I n5IT you cards had not yet been sent out,
but Woul7( be. 0
Board Member Link asked that -,v,-,ryonv, mak�; sure that they volunteer fur things that
they werv, ablv, and had time to do. She indicated that tht; 'bom-d had been making gruat
forward progress and she did not want to see it tdRing steps backward.
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w'63,2913 MINUTES
.Vi upat va Vy VjJam, Aaail)tard Aritf iria Af*agvri
City ClutKAtiulAt. Hutt, r7ml
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09,'U3,'2013 MINUTES