10-02-2012MINUTES
EASTVALE COMMUNITY FOUNDATION BOARD
MEETING
Tuesday October 2, 2012
6:30P.M.
Eastvale City Hall
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
1. CALL TO ORDER
Chairperson Nassar called the meeting to order at 6:32p.m.
2. ROLL CALVPLEDGE OF ALLEGIANCE
Recording Secretary Renear called the roll.
Present: Board Members Stuart Williams, Yvonne Benitez, Julie Reyes, Jeff
DeGrandpre, AI Nassar, City Manager Carol Jacobs and Recording Secretary Erin
Renear.
Absent: Board Member Eren Cello
The Pledge of Allegiance was led by Chairman Nassar.
3. ADDITIONS/DELETIONS TO THE AGENDA:
None
4. PUBLIC COMMENT:
City Manager Carol Jacobs introduced herself to the board. City Manager
Jacobs stated that the city supports the foundation.
Chairperson Nassar explained the foundation's efforts to grow despite the
financial issues the foundation has endured. Chairperson Nassar also
stated the foundation would like to make changes to its bylaws.
Chairperson Nassar stated it would be nice to have funds for a nonprofit
professional to come in and guide the foundation in the right direction.
Chairperson Nassar shared an article about the Inland Empire Community
Foundation and what they have accomplished.
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Minutes-Community Foundation -10/2/2012
Board Member DeGrandpre stated he has a few calls m to other
foundations for help and advice.
5. APPROVAL OF MINUTES:
Motion: Moved by Williams, seconded by DeGrandpre to approve the minutes as
presented.
Motion carried 5-0-1 with Cello absent.
6. COMMITTEE UPDATES:
It was decided the foundation would do a Yogurtlicious fundraiser on
October 13th. There was discussion by board members on how and where
to hand out fliers for the event.
Vice Chairperson Stuart Williams updated the board on his efforts to
organize a Baskin Robbins fundraiser. The board decided on October 26th.
Vice Chairperson Williams stated he would check on that date with his
contact and report back to the board.
Chairperson Nassar stated that the foundation would be holding a Reign
Hockey Fundraiser on November 4th at 3 p.m. Chairperson Nassar stated
an ad hock committee would be needed to aid in selling tickets for the
fundraiser. Chairperson Nassar also stated that the ad hoc committee
members would be helpful in assisting a silent auction table donated to the
foundation by the Reign. It was decided that Chairperson Nassar would
head up the ad hoc committee. City Manager Jacobs offered the ability to
sell tickets at the city booth at this year's Fall Festival.
The board discussed the Spark of Love event to be held on December
16tyh at the fire station.
Board Member DeGrandpre stated the board should talk to the newspaper
and get an ad placed for Spark of Love.
It was decided that Board Member Benitez would head the Spark of Love
ad hoc committee. It was also decided that Board Member DeGrandpre
would talk to Council Member Ike Bootsma about being Santa Claus at
the event.
Chairperson Nassar stated the need for Public Relations and Marketing for
the foundation. Chairperson Nassar stated the events should be promoted
on the foundations facebook page.
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Minutes-Community Foundation -10/2/2012
City Manager Jacobs stated she has a meeting with CDBG on Thursday at
3 p.m. to discuss concerns with the funds and application. City Manager
Jacobs stated that after the meeting it would be decided if the foundation
can request funds from City Council to later be reimbursed with grant
funds. It was decided that Board Members Benitez and Reyes would be at
Thursday's meeting. City Manager Jacobs stated she would report to
council after the meeting.
Board Member Reyes gave an update on the financial report for the
foundation. Board Member Reyes stated there is a balance of $198.56 in
the account due to a $19 bank service charge and a check for final
payment to Allegra Foods for $215.50. City Manager Jacobs stated she
would check on having the bank wave the service charge.
Board Member DeGrandpre stated that representation by foundation board
members at events is critical and board members might even want to say a
few words at the events.
Chairperson Nassar stated the foundation's insurance was renewed.
Chairperson DeGrand pre asked for a copy of the policy stating he may be
able to find it cheaper. City Manager Jacobs stated she would make a call
to the City's insurance provider and see if it would be even cheaper to join
on that policy.
7. DIRECTORS COMMENTS:
Board Member Reyes stated she would like to move forward with
branding of the foundation and a signature fundraising event. Board
Member Reyes also stated she would like to create membership
opportunities for the foundation.
Chairperson Nassar stated he is still waiting for confirmation to hold a
EWaste event on December I 51
• Board Member Williams stated he would
ask the schools to donate their Ewaste.
Chairperson Nassar stated he would approach JCSD about sponsoring the
foundation.
Board Member DeGrandpre stated he would like to discuss a strategic
plan for the foundation at the next meeting.
Chairperson Nassar stated he knows of an Eastvale couple getting married
and the man has cancer. Nassar discussed holding a one day event to raise
money for the family possibly in January.
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Minutes -Community Foundation -1 0/2/2012
Board Member DeGrandpre stated he met with seniors who are having a
tough time and need a senior center. Board Member DeGrandpre also
stated the foundation could reach out to seniors and coordinate a senior
day.
8. OTHER BUSINESS ITEMS:
Board Member Benitez stated the board should get newspaper ads in the
Press Enterprise and Community Newspaper. Board Member Reyes
stated she would contact the Press Enterprise.
Chairperson Nassar stated a representative should be present at City
Council meetings and the board members should rotate meetings.
10. ADJOURNMENT
There being no further business, Vice Chairperson Williams
adjourned the meeting at 7:36p.m.
Respectfully submitted,
Erin Renear
Recording Secretary
Minutes-Community Foundation -10/2/2012
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