10-25-2012MINUTES
SPECIAL MEETING OF THE EASTV ALE
COMMUNITY FOUNDATION BOARD
Thursday October 25, 2012
6:30P.M.
1. CALL TO ORDER
Eastvale City Hall
12363 Limonite Ave., Suite 910
Eastvale, CA 91752
Vice Chairperson Williams called the meeting to order at 6:30p.m.
2. ROLL CALVPLEDGE OF ALLEGIANCE
Recording Secretary Renear called the roll.
Present: Board Members Stuart Williams, Yvonne Benitez, Eren Cello, Julie
Reyes, Jeff DeGrandpre, City Manager Carol Jacobs and Recording Secretary
Erin Renear.
Absent: Chairperson Al Nassar arrived at 6:33p.m.
The Pledge of Allegiance was led by Vice Chairperson Williams.
3. ADDITIONS/DELETIONS TO THE AGENDA:
None
4. PRESENTATIONS/ANNOUNCEMENTS:
None
5. PUBLIC COMMENT/CITIZEN PARTICIPATION:
None
1
Minutes-Community Foundation-Special Meeting-10/25/2012
6. APPROVAL OF MINUTES:
None
7. NEW BUSINESS ITEMS:
7.1 Community Development Block Grant Application.
Recommendation: Discuss application for FY13/14
Community Development Block Grant.
City Manager Jacobs stated that City Council approved the
request for the block grant application at their last meeting.
City Manager Jacobs also stated that the emergency meeting
of the foundation was being held because next year's
application is due November 1st.
City Manager Jacobs stated this was the time to make any
changes to the application before it was submitted. At this
time a few typos were noted on the application as well as a
phone number that needed to be changed.
The program manager was changed to Yvonne Ontiveros.
Board Member Julie Reyes asked that "recreational
scholarships" be changed to "youth scholarships."
City Manager Jacobs requested a copy of the last income and
expense report. Board Member Reyes stated she would
email that to her.
8. OLD BUSINESS ITEMS:
None
9. BOARD MEMBER COMMUNICATIONS:
It was discussed that Chairperson Nassar would email City Manager Jacobs a
copy of the bylaw request change to be sent to City Council for approval.
Board Member Reyes stated she has yet to receive the Federal Tax ID number for
501 c3. Board Member Reyes stated she would follow up on the status of the
paperwork.
Chairperson Nassar stated that the website is in the process of construction and
should be up and running before the end of the year.
2
Minutes-Community Foundation-Special Meeting-10/25/2012
Board Members collectively discussed options for the first check presentation by
the foundation to become a media event.
There was discussed by board members of adding a separate ad hoc committee
meeting sometime in the next month to organize volunteers.
Board Member Reyes requested they spend grant money on business cards,
letterhead and fliers. It was agreed by all that the request was a good idea. Board
Member Reyes stated she would draft an invoice to the city for a request for
funds.
Chairperson Nassar stated he was going to be manning a booth at the Clara Barton
Harvest Festival to sell Hockey Tickets for the foundation fundraiser.
Chairperson Nassar reminded each board member of the commitment to sell 10
tickets.
Chairperson Nassar stated he is working on setting up Spark of Love for
December 16111 , 2012 from 12 p.m. to 4 p.m. Chairperson Nassar stated approval
for the date is still needed before the foundation can advertise the event and get an
ad hoc committee put together.
Chairperson Nassar thanked City Manager Jacobs for all her help. City Manager
Jacobs advised the board of a class she heard about for nonprofits and
foundations. City Manager Jacobs stated she would check on the date for the
class.
10. ADJOURNMENT
There being no further business, Vice Chairperson Williams
adjourned the meeting at 7:27p.m.
Respectfully submitted,
Erin Renear
Recording Secretary
Minutes-Community Foundation-Special Meeting-10/25/2012
3