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10-11-2011EASTVALE COMMUNITY FOUNDATION MINUTES October 11TH, 2011 Called to order 6:32 BY Al Nassar BOARD MEMBERS PRESENT: • AL NASSAR – EXECUTIVE DIRECTOR • JEFF WILLIAMS – VICE EXECUTIVE DIRECTOR • JULIE REYES – CHIEF FINANCIAL OFFICER • JEFF DEGRANDPRE – BOARD MEMBER • RICK MORRIS – BOARD MEMBER • YVONNE BENITEZ – BOARD MEMBER • EREN CELLO – SECRETARY Al Nassar brought unique event participation opportunity to Board member’s attention. Jeff Williams and Al Nassar will attend this event. Jeff DeGrandpre suggested to Eren Cello to include a “Public Comment” portion on each agenda from here forward. Motion to approve by Jeff Williams and Julie Reyes Seconded. Deepak Grewal would like to sit with someone from the Board so he can put more content up on the website. Al said he would send him a copy of our mission statement and press release so that the site can be updated. Julie Reyes suggested pictures and bios for each board member. Sponsorship/Fundraising Committee Jeff DeGrandpre would like a marketing piece to give to potential sponsors. He would like to provide them with a folder of some type with information on the foundation so that Sponsors know the legitimacy of the Foundation. Deepak Grewal suggested a PowerPoint to put up on the website. Al Nassar suggested meeting with Jeff DeGrandpre about this matter and Gina Nassar said she will work on getting a quote for the folders. Jeff DeGrandpre also suggested attending the city council meetings from here forward so the Foundation has a presence at each meeting. He says that we should be able to give updates should the Foundation be brought up. Eren Cello agreed to be present at the next meeting to represent the Foundation. Event Committee Al Nassar stated that he is pleased with the overall turnout of the October 1st event. He suggested that the committee split into monthly and signature events teams. Al Nassar would like to start planning a November Veterans Day event, and will meet with the City Manager about possibly putting up street- light banners. Gina Nassar said that Kelly Howell will have those dimensions. Rick Morris said that the Veteran’s Day event falls on the same day as his Parish event. Morris asked about planning a “Taste of Eastvale” event. PR/Marketing Jeff Williams suggested adding our TAX ID number on all PR materials. Al motioned to approve that and Williams seconded. Bank Account Information During the event committee discussion, start-up costs were brought up. Many of the costs from the October 1st event are considered start up fees. Julie Reyes has a document with the total costs and bank information. Please see Julie for that document. Julie Reyes also stated that the money left over in the bank is staying there. Other Business: Al Nassar suggested creating a Community Relations committee. This committee would spearhead getting to know the community and their needs. Al motioned to approve this committee, Eren Cello seconded. This committee will include Jeff Williams, Rick Morris and Eren Cello. Julie Reyes Suggested that Al talk to Bob or City Clerk to make sure we get on the next agenda to address the by-law changes. Al will get surveys from Yvonne for the Community Relations Committee to sort and report data. Deepak Grewal suggested creating a database for the Board to keep track of those that wish to help/participate. Gina Nassar said she will research business cards. Al Motioned for a purchase of 500 for each board member and 500 generic cards. Julie Reyes seconded. Al, our Executive Director will be the spokesperson for the Foundation. He agreed to be present at all meetings and for those he cannot attend; he will reach out to all of us. Next meeting set for November 1st, and again on December 5th. Approved Motions: Motion to include a Public Comment portion on each agenda. Motion to have the TAX ID on all documents. Motion to create a Community Relations Committee. Motion for a purchase of 500 business cards for each board member as well as 500 generic cards. Motion to schedule meetings two months in advance. SPECIAL GUESTS/COMMUNITY MEMBERS PRESENT: • MANDEEPAK GREWAL • GINA NASSAR Being that there is no further business to discuss within the Board for this special meeting, the meeting was adjourned at 8:04pm.