Eastvale Community Foundation Agenda Preparation Policy 09.16.20131
EASTVALE COMMUNITY FOUNDATION
AGENDA PREPARATION
POLICY
BOARD APPROVED: September 16, 2013
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TABLE OF CONTENTS
1. PLACEMENT OF AN ITEM ON THE AGENDA …………………………. I
2. RESPONSIBILITY OF STAFF REPORT PREPARATION ………………. II
3. CONTENTS OF A STAFF REPORT ……………………………………… III
4. SUBMITAL REQUIREMENTS ………………………………………….... IV
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I. PLACEMENT OF AN ITEM ON THE AGENDA:
An item can be placed on the agenda by the following ways:
1) A board member may request an item be placed on the agenda in a board meeting.
2) A board member may request an item be added to the agenda outside of a board
meeting with the consent of the Executive Director.
3) A member of the public may request an item for the agenda and placement of that
item will occur with consent of the Executive Director.
II. RESPONSIBILITY OF STAFF REPORT PREPARATION:
When an item is requested for placement on the agenda, the Chair of that Committee or Ad-hoc
Committee is responsible for preparing a staff report.
III. CONTENTS OF A STAFF REPORT:
Agenda items must be typed on the Eastvale Community Foundation Staff Report template. The
report must include all sections within the template. Any other documents required for the board
to make a decision should be attached to the agenda item and listed under the attachments section
of the Staff Report template. These documents may be budgets, expense requests, contracts,
flyers, etc.
IV. SUBMITAL REQUIREMENTS:
Agenda Staff Reports shall be submitted by noon on the Wednesday prior to a Board Meeting.
Staff Reports are to be submitted via email to the board designated person in charge of creating
the agenda packets and distributing them to Board members.