01-26-2015
1
01/26/15 MINUTES
ITEM 6.1
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, January 26, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:30 p.m.
2. ROLL CALL:
Board Members present: Board Members Howell, Saini, Shardlow, Welch, and
Executive Director Sharyn Link.
Board Members absent: Board Members Coker, Corrao, Hamdy, and Rodriguez.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations/Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – November 17, 2014 Regular Meeting.
Recommendation: Approve the minutes from the November 17, 2014 Regular
Meeting.
Motion: Moved by Howell, seconded by Shardlow to approve the Minutes
from the November 17, 2014 Regular Meeting.
Motion carried 5-0 with Coker, Corrao, Hamdy, and Rodriguez absent.
7. NEW BUSINESS ITEMS:
7.1 Volunteer Committee Update
Recommendation: Receive verbal update from Board Member Saini.
2
01/26/15 MINUTES
ITEM 6.1
There was no update on this item.
7.2 Communications Committee and Foundation Website Update
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
Executive Director Link noted that Board Member Rodriguez would work on
updating the website this week.
7.3 Election of Officers 2015
Recommendation: Receive verbal update from Executive Director Link.
Motion: Moved by Shardlow, seconded by Welch to continue the item to the
next meeting.
Motion carried 5-0 with Coker, Corrao, Hamdy, and Rodriguez absent.
7.4 State of the City
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Possible dates for the State of the City were decided to be either April 14 or April
28. There was discussion about what direction the event would take and how it
might be run. It was decided that Assistant Executive Director Howell and Board
Member Shardlow would work on planning the event.
The order of the agenda was changed and Items 7.9 and 7.11 were discussed at this
time.
7.9 Amended and Restated Bylaws of Eastvale Community Foundation, Inc.
Recommendation: Receive verbal update from Board Member Shardlow.
Board Member Shardlow reviewed the language in the amended bylaws for the
Community Foundation. There was discussion about the language in the
document.
Motion: Moved by Howell, seconded by Welch to approve the Amended and
Restated Bylaws of Eastvale Community Foundation, Inc.
Motion carried 5-0 with Coker, Corrao, Hamdy, and Rodriguez absent.
7.11 Review Applications of New Board Members
Recommendation: Receive verbal update from Executive Director Link.
3
01/26/15 MINUTES
ITEM 6.1
Applications of the new board members were reviewed and there was discussion
about a possible treasurer that could work with City Staff from the Finance
Department.
Motion: Moved by Welch, seconded by Howell to approve the New Board
Members.
Motion carried 5-0 with Coker, Corrao, Hamdy, and Rodriguez absent.
At this time the Board returned to address items 7.5, 7.6, 7.7, 7.8, and 7.10
7.5 Picnic in the Park
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
There was no update for this item.
7.6 Golf Tournament
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Golf Tournament will be held on August 21.
7.7 City’s Birthday/Fall Festival
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
The Foundation will work with JCSD to host the event.
There was lengthy discussion about the different levels of sponsorship for
upcoming individual events and possibly offering an annual sponsorship package
for all 2015 events. Board Members would review the sponsorship options and
send suggestions to Executive Director Link.
7.8 Military Banners
Recommendation: Receive verbal update from Board Member Coker.
There was no update on this item.
7.10 CDBG Scholarship Program
Recommendation: Receive verbal update from Executive Director Link.
There was discussion regarding which Board Members might run the program for
the Foundation.
4
01/26/15 MINUTES
ITEM 6.1
The Board discussed the possibility of setting fixed registration fees by
organizations for participants receiving CDBG funds. There was discussion
regarding the need for a workshop for all participating organizations to explain
the scholarship application process.
Assistant Executive Director Howell noted the possibility of allocating a portion
of CDBG Funds towards beautification of older homes in the City.
8. OLD BUSINESS ITEMS:
There were no Old Business Items.
9. BOARD MEMBER COMMUNICATIONS:
Assistant Executive Director Howell noted that she would be submitting an application to
use the Foundation as part of her Transformational Change Project for her Doctorate.
Board Member Shardlow noted that another option for the Foundation Board would be to
have a Local Business Representative Board Member.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:18 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk