03-16-20151
03/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, March 16, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:04 p.m.
2. ROLL CALL:
Board Members present: Board Members Howell, Marrs, Rodriguez, Shardlow, Welch,
and Executive Director Sharyn Link.
Board Members absent: Board Members Coker, Corrao, Hamdy, Rush, and Saini.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – February 23, 2015 Regular Meeting.
Recommendation: Approve the minutes from the February 23, 2015 Regular
Meeting.
Motion: Moved by Shardlow, seconded by Howell to approve the Minutes
from the February 23, 2015 Regular Meeting.
Motion carried 6-0 with Coker, Corrao, Hamdy, Rush, and Saini absent.
7. BUSINESS ITEMS:
7.1 Annual Sponsorship Campaign Update
Recommendation: Receive verbal update from Executive Director Link.
2
03/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Executive Director Link passed out brochures for the Annual Sponsorship
campaigns and noted that none had been returned. Board Member Rodriguez
would call to follow up with previous sponsors that had received the brochures by
mail.
7.2 Communications Committee and Foundation Website Update
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
Assistant Executive Director Howell noted that she would be working with Board
Member Marrs to re-do the layout of the website. There was discussion about
adding high-resolution images of the Community Center from JCSD to the site.
7.3 Golf Tournament
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Executive Director Link noted that there is nothing new to report on the Golf
Tournament, as the current focus for the Foundation was State of the City.
7.4 Picnic in the Park
Recommendation: Receive verbal update from Assistant Executive Director Link
and Board Member Hamdy.
There was no update for this item.
7.5 State of the City
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
The Board reviewed and discussed the vendor bids for printing, catering, and
photography for the event. It was decided that printing would only consist of
programs and easel signs as invitations would be sent electronically.
The Board discussed sponsorship for the event.
The Board discussed the timeline and logistics for the event.
7.6 CDBG Scholarship Program
Recommendation: Receive verbal update from Executive Director Link and
Board Member Shardlow.
Board Member Shardlow noted that he met with City Staff and the funds
available for Scholarships were $19,267. He noted that he would be working with
3
03/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Assistant Executive Director Howell on the applications. A special meeting
would be scheduled to go through applications received. There was discussion
regarding a mandatory special workshop for the organizations requesting multiple
scholarships and which organizations would be required to attend the workshop.
7.7 City’s Birthday
Recommendation: Receive verbal update from Executive Director Link and
Board Member Hamdy.
Executive Director Link noted that the Foundation, CNUSD and JCSD would be
working together on the event. She discussed the 5K, 2x5K runs, street closures,
a possible science fair for kids, entertainment, parade, sales booths, and exhibits.
Assistant Executive Director Howell noted that a Laser Light Show would
possibly be held at night.
There was discussion regarding costs for police, security, street closures, and
parking control for the event.
8. OLD BUSINESS ITEMS:
There were no Old Business Items.
9. BOARD MEMBER COMMUNICATIONS:
Board Member Shardlow thanked everyone for attending the meeting.
Board Member Rodriguez congratulated Executive Director Link for being honored as
Woman of the Year for the 60th Assembly District in Sacramento.
Executive Director Link noted that Board Member Saini would have to travel to India
again. The Board discussed the possibility of her taking a leave of absence until the end
of August. It was decided that another Board Member would take over the Volunteer
Committee until she returns.
Board Member Rodriguez left the meeting at 6:58 p.m.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:01 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk