05-26-20151
05/26/15 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, May 26, 2015
6:00 P.M.
Eastvale City Hall, 12363 Limonite Avenue, Suite 910
1. CALL TO ORDER: 6:03 p.m.
2. ROLL CALL:
Board Members present: Board Members Anderson, Howell, Shardlow, Rush, Rafael
Gonzalez for Board Member Welch, and Executive Director Link.
Board Members absent: Board Members Coker, Hamdy, Rodriguez, Saini, and Marrs.
Board Member Hamdy arrived at 6:07 p.m.
Board Member Coker arrived at 6:26 p.m.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
There were no Consent Calendar Items.
7. BUSINESS ITEMS:
7.1 Consideration of CDBG ECF Scholarship Applications
Recommendation: Receive verbal update from Executive Director Link.
The Board reviewed applications 8, 9, 10, 11, 12, 13, and 14.
Board Member Shardlow noted that he requested more information from
applicant #9.
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05/26/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Motion: Moved by Shardlow, seconded by Anderson to approve applications
#8, #10, #11, #12, #13, and #14.
Motion carried 5-1 with Welch voting no and Coker, Hamdy, Rodriguez,
Saini, and Marrs absent.
Rafael Gonzalez commented that JCSD believes social responsibility should be
put back onto the user groups as they are expected to give back to the community
and may have reserves in their budgets allowing them to do so. He also noted that
there was uncertainty with what the registration fees actually cover.
Board Member Hamdy arrived at 6:07 p.m.
There was discussion regarding the applications received for some organizations
and the actual registration fees being accepted for scholarship participants.
It was noted that if the CDBG funds were not used they would be lost.
There was discussion about JCSD requirements placed on some of the
organizations to disclose financial information for review. There was discussion
about the distribution of funds throughout various organizations.
There was discussion about future distribution of CDBG scholarship money and
possible future requirements for organizations to distribute their internal
scholarships to a percentage of Eastvale residents.
Board Member Coker arrived at 6:26 p.m.
8. OLD BUSINESS ITEMS:
There were no old business items.
9. BOARD MEMBER COMMUNICATIONS:
Board Member Hamdy noted that the Beer Garden was moving along well and she is
working on the pricing of a Beer Truck from Hangar 24 for Saturday at Picnic in the
Park.
Board Member Shardlow noted that he received some thank you emails from CDBG
scholarship recipients.
Rafael Gonzalez noted that marketing would begin this week for Concerts and Picnic in
the Park.
Board Member Coker provided an update on recent Military Banners applications.
Executive Director Link requested a break down of the military banners statistics for an
update to City Council.
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05/26/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Board Member Rush inquired about the status of the Monument Sign for the Water
Tower. Assistant Executive Director Howell noted that she was waiting to hear from
Squeeker Bootsma and City Manager Nissen.
Board Member Hamdy inquired about revisiting the merchandising topic for the
upcoming City’s 5th Birthday event. Executive Director Link noted that she had a
meeting scheduled with a possible marketing person for the event.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 6:33 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk