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06/09/15 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Tuesday, June 9, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:10 p.m.
2. ROLL CALL:
Board Members present: Board Members Hamdy, Shardlow, Rush, Rafael Gonzalez for
Board Member Welch, Dulce DelCarmen for Board Member Rodriguez, and Executive
Director Link.
Board Members absent: Board Members Coker, Anderson, Marrs, Saini, and Assistant
Executive Director Howell.
Board Member Coker arrived at 6:19 p.m.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – May 11, 2015 Regular Meeting.
Recommendation: Approve the minutes from the May 11, 2015 Regular Meeting.
Motion: Moved by Shardlow, seconded by Rush to approve the Minutes
from the May 11, 2015 Regular Meeting.
Motion carried 6-0 with Coker, Anderson, Howell, Saini, and Marrs absent.
7. BUSINESS ITEMS:
7.1 Golf Tournament
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06/09/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that volunteer sign ups would be starting soon.
Board Member Rush confirmed a volunteer sign up.
7.2 Beer Garden at Picnic in the Park
Recommendation: Receive verbal update from Executive Director Link.
Board Member Hamdy noted that she was unable to confirm a beer truck for
Friday. It was noted that kegs would be purchased for Friday to be served by
volunteers. Hanger 24 would be at the event on Saturday. There was discussion
about an exit route for the beer truck just before the fireworks begin.
There was discussion regarding logistics and the possibility of getting a generator
for the beer truck.
Board Member Coker arrived at 6:19 p.m.
Executive Director Link reviewed items for the event: beer tickets, tables, chairs,
tent, banners, Annual Sponsor sign, cups, wristbands, pretzels, and security.
Board Member Shardlow noted that the ABC license was submitted and pending
permit issuance.
There was discussion regarding possibly having music in the beer garden.
There was discussion regarding JCSD costs and share of profits with JCSD for the
event.
Board Member Shardlow noted that the ABC permit application fee was $25 and
1.25 fee for money order and requested reimbursement.
Motion: Moved by Shardlow, seconded by Coker to approve reimbursement
to Board Member Shardlow for ABC permit application and money order
fee totaling $26.25.
Motion carried 6-0 with Anderson, Howell, Hamdy, Saini, and Marrs absent.
7.3 Consideration of CDBG ECF Scholarship Applications
Recommendation: Receive verbal update from Board Member Shardlow.
Board Member Shardlow noted that Sr. Administrative Analyst Tran informed
him that the County deadline for CDBG was May 15; however it was extended to
June 17. There was discussion regarding time constraints for accepting new
scholarship applications and holding another meeting for those applications.
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06/09/15 EASTVALE COMMUNITY FOUNDATION MINUTES
There was discussion about possibly covering the scholarship amount for any
applications that come in before Monday, June 15 with Foundation funds. If the
applicant is from one of the larger organizations, Foundation could ask that
organization to cover registration fees for the applicant.
Motion: Moved by Shardlow, seconded by Coker to approve up to $1000
from the Eastvale Community Foundation bank account to be used for any
remaining scholarship applications that are submitted by June 15 Board will
decide within its discretion whether to grant any and up to $1000.
Motion carried 7-0 with Anderson, Hamdy, Rush, and Saini absent.
The Board reviewed scholarship applications.
Motion: Moved by Shardlow, seconded by Hamdy to approve applications
#15, #16, #17, #18, #19, and #20 and to deny application #21 for lack of
income verification.
Motion carried 6-1 with Gonzalez voting no and Anderson, Howell, Saini,
and Marrs absent.
Board Member Hamdy left the meeting at 6:41p.m.
Board Member Shardlow noted that a new scholarship application was received
on June 9. He recommended denial due to inadequate residency documentation.
Motion: Moved by Shardlow, seconded by Rush to deny application #22 due
to inadequate residency documentation.
Motion carried 6-0 with Anderson, Howell, Hamdy, Saini, and Marrs absent.
It was noted that $18,945 would be available for CDBG Recreational
Scholarships for next year.
Executive Director Link noted that she would request approval from City Council
to proceed with the program for next year.
Executive Director Link inquired about reimbursement to the Foundation for
postage, letterhead, and envelopes for CDBG administrative costs.
Motion: Moved by Shardlow, seconded by Coker to approve maximum
amount of administrative costs of CDBG Funds to purchase hard copy items.
Motion carried 6-0 with Anderson, Howell, Hamdy, Saini, and Marrs absent.
7.4 City Birthday Celebration
Recommendation: Receive verbal update from Executive Director Link.
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06/09/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Executive Director Link noted that contracts for entertainment had been signed.
7.5 Monument Signs
Recommendation: Receive verbal update from Executive Director Link.
Board Member Rush provided an update on the Water Tower Monument sign.
He noted that City Staff would look into options and another meeting would be
held between staff and Foundation members. He noted that there were some
challenges to getting community input and involvement.
There was discussion regarding the design standards for monuments that were
approved by City Council.
8. OLD BUSINESS ITEMS:
There were no Old Business Items.
9. BOARD MEMBER COMMUNICATIONS:
Dulce Del Carmen noted that the office of Assemblymember Linder was hosting a
Women’s Safety and Self Defense workshop on June 27 from 12:00 p.m. to 2:00 p.m.
The workshop is free and open to women and girls ages 14 and older.
Board Member Coker noted that he had a new Military Banner application submitted.
Board Member Rush initiated discussion regarding a presentation of the Water Tower
Monument proposal to City Council.
Rafael Gonzalez noted that JCSD was gearing up for Picnic in the Park.
Board Member Coker noted that he is interested in organizing a Veterans breakfast in
2016 and would like support from the Foundation.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:15 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk