06-22-20151
06/22/15 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Tuesday, June 22, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:10 p.m.
2. ROLL CALL:
Board Members present: Board Members Coker, Anderson-Corrao, Marrs, Shardlow,
Rush, Assistant Executive Director Howell, and Executive Director Link.
Board Members absent: Board Members Hamdy, Rodriguez, Saini, and Welch.
Rafael Gonzalez (representing Board Member Welch) arrived at 6:07 p.m.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – May 26, 2015 Special Meeting and June 9, 2015 Regular Meeting.
Recommendation: Approve the minutes from the May 26, 2015 Special Meeting
and June 9, 2015 Regular Meeting.
Motion: Moved by Anderson-Corrao, seconded by Coker to approve the
Minutes from the May 26, 2015 Special Meeting and June 9 Regular
Meeting.
Motion carried 7-0 with Hamdy, Rodriguez, Saini, and Welch absent.
7. BUSINESS ITEMS:
7.1 Golf Tournament
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Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that the primary focus for the Foundation at this
time is the Beer Garden and would shift to the Golf Tournament as of July 1,
2015.
She noted that six framed paintings had been donated and a possible live auction
would be held at the event.
Rafael Gonzalez (representing Board Member Welch) arrived.
7.2 Beer Garden at Picnic in the Park
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that volunteer turnout has been great and almost all
spots were filled.
There was discussion about pricing for 24 ounce “Michelada” cups to be sold. It
was decided that they would be sold for $12.
There was discussion regarding insurance coverage for the event.
Board Member Shardlow noted that the ABC license was received and there was
an extra cost of $25.
Motion: Moved by Coker, seconded by Anderson-Corrao, to reimburse $25
to Board Member Shardlow for the extra day of ABC license.
Motion carried 8-0 with Hamdy, Rodriguez, and Saini absent.
7.3 Discuss CDBG Funding
Recommendation: Receive verbal update from Board Member Shardlow.
Board Member Shardlow reviewed the process of transferring the funds from the
City to the Community Foundation.
There was discussion about reimbursement for business cards and postage.
It was decided that a meeting would be arranged with the City Manager to prepare
for 2015/2016 CDBG scholarship period after confirmation from City Council
that the funds would be allocated to the Community Foundation.
The Board reviewed the three scholarship applications that were received after the
June 17 deadline.
Motion: Moved by Shardlow, seconded by Marrs to approve two of the late
applications for up to $450.
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06/22/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Motion carried 8-0 with Hamdy, Rodriguez, and Saini absent.
There was lengthy discussion regarding use and allocation of 2016/2017 CDBG
funds. Some suggestions and ideas for future use of CDBG funds would be
prepared and presented to City Council.
7.4 City Birthday Celebration
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that only a few submissions for the logo design
contest were received thus far. She noted that the deadline for submission was
June 25. There was discussion about promoting the logo competition to the
community via social media.
Rafael Gonzalez noted that JCSD would participate in and promote the City’s 5th
Birthday Celebration and requested that the Executive Director Link attend an
Eastvale Parks Commission meeting and present the joint partnership to the
Commission. The item should be added to the Parks Commission agenda for
action.
7.5 Monument Signs
Recommendation: Receive verbal update from Assistant Executive Director
Howell and Board Member Rush.
Board Member Rush provided an update on the Water Tower Monument sign. It
was noted that approval was needed from the tower’s property management
company for the monument.
8. OLD BUSINESS ITEMS:
Board Member Shardlow passed out business cards to Board Members.
Motion: Moved by Shardlow, seconded by Anderson-Corrao to reimburse
Board Member Shardlow for 10 sets of business cards in the amount of
$421.20.
Motion carried 8-0 with Hamdy, Rodriguez, and Saini absent.
Executive Director Link noted that the Beer Garden banners could be used for
future events. She also noted that Thank You cards had been sent out to
Foundation annual sponsors.
9. BOARD MEMBER COMMUNICATIONS:
Assistant Executive Director Howell noted that she was unable to attend the Picnic in the
Park event.
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Executive Director Link requested an update from Board Member Coker on the Military
Banner program.
Board Member Anderson-Corrao recognized and thanked Board Member Shardlow for
his work on the CDBG scholarship program.
Executive Director Link noted that a table would be set up for selling Foundation
merchandise at the Picnic in the Park and requested all Board Members wear their green
Foundation t-shirts.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:05 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk