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08/03/15 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, August 3, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:06 p.m.
2. ROLL CALL:
Board Members present: Board Members Coker, Marrs, Shardlow, Rodriguez, Rush,
Rafael Gonzalez representing Board Member Welch, and Executive Director Link.
Board Members absent: Board Members Anderson and Saini.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – June 22, 2015 Regular Meeting.
Recommendation: Approve the minutes from the June 22, 2015 Regular Meeting.
Motion: Moved by Shardlow, seconded by Rush to approve the Minutes
from the June 22, 2015 Regular Meeting.
Motion carried 7-0 with Anderson and Saini absent.
7. BUSINESS ITEMS:
7.1 Golf Tournament
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that 40 golfers had signed up and more were
expected closer to the date of the event. She noted that Lisa Charlson was
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working on gift baskets. She noted that five paintings were donated and a live
and silent auction would be held for those items. There would be a whip cream
pie auction as well. There was discussion regarding the lunch provider for the
day.
7.2 National Night Out 2015 – Rock Wall
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that the event would be held on August 11 and the
Foundation is hosting the Rock Wall. She requested Board Members attend the
event to work the Foundation booth.
7.3 Discuss CDBG Funding
Recommendation: Receive verbal update from Board Member Shardlow and
Executive Director Link.
Executive Director Link noted that she would try to arrange a meeting with the
City Manager. It was decided that the planning for the next scholarship season
would begin in October.
7.4 City Birthday Celebration
Recommendation: Receive verbal update from Executive Director Link.
There was discussion regarding parade logistics, including possible participants
and route. There was discussion regarding food and other vendor booths.
Executive Director Link noted that a graphic artist would provide suggested logos
for the event and Board Members would vote on their preference.
Executive Director Link requested Board Members promote the event to potential
sponsors.
7.5 Monument Signs
Recommendation: Receive verbal update from Executive Director Link and
Board Member Rush.
There was no update provided.
7.6 Financial Update
Recommendation: Receive verbal update from Executive Director Link.
There was no update provided.
7.7 Military Banner Update
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Recommendation: Receive verbal update from Board Member Coker.
Executive Director Link thanked Board Member Coker for the report he provided
and requested it be provided monthly.
She requested he reach out again to Military Families that previously had their
banners removed to see if they are still eligible and interested in having their
banners put up again.
7.8 Beer Garden Wrap Up
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link discussed issues with the beer vendor for the event and
the possibility of using a different vendor for next year.
There was discussion regarding a possible beer garden at the City Birthday
Celebration. It was decided that the ABC application process would begin as
soon as possible for that event.
7.9 CPA Discussion
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that former Board Member Scott Rowe would be
available to bring the finances up to date and do taxes for the year. Additionally,
he could be hired as CPA for the Foundation and provide monthly updates. There
was discussion about the monthly rate to pay for his services.
Motion: Moved by Coker, seconded by Marrs to hire Scott Rowe as CPA for
$200 per month.
Motion carried 7-0 with Anderson and Saini absent.
8. OLD BUSINESS ITEMS:
There were no Old Business Items.
9. BOARD MEMBER COMMUNICATIONS:
Board Member Coker shared his idea to start an Eastvale Veterans Connection and
discussed possible formats for the group. He would like to coordinate a Veteran’s
Breakfast event in November. Board Member Rodriguez noted that her office could
provide resources.
Board Member Rush provided an update on the Water Tower Project. He shared a draft
of the project that included the scope, next steps, milestones, and tentative timeline for
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the project. The document could be presented to City Council for their support of the
project.
Board Member Rodriguez requested the sponsorship levels for the City Birthday
Celebration.
Executive Director Link noted that an Assistant Executive Director and CFO would need
to be elected at the next Foundation Meeting. She noted that Board Member Saini was
supposed to return from India at the end of July but had not been in contact. It was noted
that if she did not contact the Foundation, removal from the Board would be added to the
next meeting Agenda.
Executive Director Link discussed a possible Eastvale Library fund to be started by the
Foundation. The fund could be started with $5,000 and the Foundation would pledge 5%
of all event proceeds to the fund. Additionally, any donations made by residents could be
matched by the Foundation.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 6:59 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk