08-17-20151
08/17/15 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, August 17, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:09 p.m.
2. ROLL CALL:
Board Members present: Board Members Coker, Shardlow, Isabel Cruz representing
Board Member Rodriguez, Rush, and Executive Director Link.
Board Members absent: Board Members Anderson, Marrs, Welch and Saini.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENT: None
4. PUBLIC COMMENT/CITIZEN PARTICIPATION: None
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – August 3, 2015 Special Meeting.
Recommendation: Approve the minutes from the August 3, 2015 Special
Meeting.
Motion: Moved by Rush, seconded by Coker to approve the Minutes from
the August 3, 2015 Special Meeting.
Motion carried 5-0 with Anderson, Marrs, Welch, and Saini absent.
7. BUSINESS ITEMS:
7.1 Golf Tournament
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that approximately 82 golfers had signed up and a
few more were still expected to pay fees. She noted most volunteer spots had been
filled. She discussed the expected profits of approximately $20,000.
7.2 Promotional Merchandise
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08/17/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that double insulated Eastvale cups would be given
to all golfers and mugs would be available for sale at the City Birthday
Celebration. She noted that lapel pins were ordered as well. Additionally,
Eastvale decals and books were also available for sale. She noted that she was
waiting for clarification from City Staff on the approved use of the City Logo.
7.3 City Birthday Celebration
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link shared the official logo for the celebration with the
Board.
She reviewed the sponsor letter and requested Board Members suggest possible
recipients of the letter.
She discussed volunteers for the event and noted that there were several sign ups
already.
There was discussion regarding the vehicles and participants for the parade.
It was noted that the ABC permit application was still in process.
There was discussion regarding food vendors.
Executive Director Link noted that banners to announce the event should be up at
intersections throughout the City on Labor Day weekend.
7.4 Monument Signs
Recommendation: Receive verbal update from Board Member Rush.
Board Member Rush noted that he has still not heard back from ATC and that he
continues to meet with Deputy City Engineer Indrawan regularly.
7.5 Financial Update
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that she is working with Scott Rowe to update the
financial information. She would provide a regular update at the next Foundation
Meeting.
7.6 Military Banner Update
Recommendation: Receive verbal update from Board Member Coker.
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08/17/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Executive Director Link noted that she would like to see banners installed as soon
as possible even if there is only one installed per month.
7.7 Library Update
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link discussed a possible presentation of a check for the
Library Fund at the City Birthday Celebration.
There was discussion regarding matching pledges from individuals and families
for the Library Fund.
There was discussion regarding the priority and funding of monument signs and
the Library Fund.
Motion: Moved by Shardlow, seconded by Coker to contribute $5,000 to the
City to establish a Library Fund and match funds received by residents up to
an additional $5,000 total.
Motion carried 5-0 with Anderson, Marrs, Welch, and Saini absent.
7.8 Remove Anu Saini from the Community Foundation Board
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that she had not heard from Board Member Saini
in several months and recommended she be removed from the Board.
Motion: Moved by Shardlow, seconded by Coker to remove Anu Saini from
the Eastvale Community Foundation Board.
Motion carried 5-0 with Anderson, Marrs, Welch, and Saini absent.
8. BOARD MEMBER COMMUNICATIONS:
Isabel Cruz noted that Assemblymember Linder would participate in the City Birthday
Celebration. She also noted that represenatives from their office were available to
volunteer at the Golf Tournament.
9. ADJOURNMENT:
There being no further business, the meeting was adjourned at 6:44 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk