11-16-20151
11/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, November 16, 2015
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:03 p.m.
2. ROLL CALL:
Board Members present: Board Members Coker, Corrao, Hook, and Executive Director
Link.
Board Members absent: Board Members Shardlow, Rodriguez, Marrs, and Welch.
Staff Members present: Recording Secretary Wuence.
The Pledge of Allegiance was presented by Executive Director Link.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There was no Public Comment.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – October 26, 2015 Regular Meeting.
Recommendation: Approve the minutes from the October 26, 2015 Regular
Meeting.
Motion: Moved by Corrao, seconded by Coker to approve the Minutes from
the October 26, 2015 Regular Meeting.
Motion carried 4-0 with Shardlow, Marrs, Welch, and Rodriguez absent.
7. BUSINESS ITEMS:
7.1 Military Banner Update
Recommendation: Receive verbal update from Executive Director Link.
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11/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
Board Member Coker provided a summary of the program through November,
2015. There was discussion regarding the timing of the seven pending banner
installations.
Motion: Moved by Corrao, seconded by Hook to change the Chairmanship
of the Military Banner Program.
Motion carried 3-0-1 with Coker abstaining and Shardlow, Marrs, Welch,
and Rodriguez absent.
Executive Director Link requested Board Member Coker turn in all information
and materials pertaining to the Military Banner program. It was decided that
Board Member Hook would assist with the Military Banner program.
7.2 Assistant Executive Director Appointment
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link reviewed recent Board Member resignations and noted
that a new Assistant Executive Director was needed.
Motion: Moved by Link, seconded by Corrao to appoint Board Member
Hook as Assistant Executive Director.
Motion carried 4-0 with Shardlow, Marrs, Welch, and Rodriguez absent.
7.3 Proposed Amended By-Laws
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link requested all Board Members review the proposed
Amendments to the By-Laws and noted that the item should be discussed and
acted on at the next meeting.
7.4 Strategic Plan 2016-2018
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link requested all Board Members review the revised
Strategic Plan for 2016-2018 and noted that the item should be discussed and
acted on at the next meeting.
Motion: Moved by Corrao, seconded by Coker to table the Proposed
Amended By-Laws and the Strategic Plan 2016-2018 for discussion at the
next Foundation Meeting.
Motion carried 4-0 with Shardlow, Marrs, Welch, and Rodriguez absent.
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11/16/15 EASTVALE COMMUNITY FOUNDATION MINUTES
8. BOARD MEMBER COMMUNICATIONS:
Board Member Corrao invited Board Members to attend the City’s Christmas Party and
noted that Waste Management would like to provide beverages for the event as a gift
from the Foundation.
Board Member Coker noted that he was available to help with the Military Banner or any
other Foundation needs.
Assistant Executive Director Hook noted that she would continue to update the
Foundation’s Facebook page.
Executive Director Link noted that the Foundation would have a booth at JCSD’s Winter
Wonderland event on Saturday, December 5. She would send an email invitation to
Board Members to sign up to work the booth. She noted that the State of the City would
likely be held on April 5 at the Community Center.
Executive Director Link noted that a storage location was needed for a large number of
Foundation merchandise and other items. There was discussion regarding possible
locations including the rental of a storage unit. It was noted that assistance would be
needed to move the items to the new location. Board Member Corrao agreed to research
the cost of storage units for the items.
It was noted that the next Foundation meeting would be held in January.
9. ADJOURNMENT:
There being no further business, the meeting was adjourned at 6:34 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk