08-18-20141
August 18, 2014 Community Foundation Minutes
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, August 18, 2014
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:02 p.m.
2. ROLL CALL:
Board Members present: Executive Director Sharyn Link, Assistant Executive Director
Kelly Howell, Secretary Jonathan Shardlow, Board Members Yvonne Ontiveros, and
Jenniffer Rodriguez.
Board Members absent: Board Members Rania Hamdy, Chris Riley, Scott Rowe, Anu
Saini, and Ric Welch.
Board Member Rowe arrived at 6:34 p.m.
Staff Members present: Recording Secretary Wuence.
Executive Director Link announced the resignation of Board Member Riley and noted
that the Board had nine members.
3. PRESENTATIONS/ANNOUNCEMENTS:
Board Member Rodriguez gave a brief update on the funding situation for Eastvale and
Jurupa Valley on behalf of Assemblyman Linder’s office. She stated that the Bill is
expected to clear the Assembly floor and Assemblyman Linder and Senator Roth, have
been meeting with the Governor and keeping him informed but he has not indicated
which direction he would take on the Bill this year. There was discussion regarding this
issue and the Jurupa Valley disincorporation talks.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
Item 8.1 was added to the agenda.
6. CONSENT CALENDAR:
6.1 Minutes – July 21, 2014 Regular Meeting.
Recommendation: Approve the minutes from the July 21, 2014 Regular Meeting.
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Motion: Moved by Shardlow, seconded by Howell to approve the Minutes
from the July 21, 2014 Regular Meeting.
Motion carried 5-0 with Hamdy, Rowe, Saini, and Welch absent.
7. NEW BUSINESS ITEMS:
7.1 Board Vacancies.
Recommendation: Receive verbal update from Executive Director Link.
Board Member Shardlow noted that Board Member Ontiveros had time
constraints that interfere with the responsibilities of a Board Member. There was
discussion about how she could contribute to the Foundation without having full
responsibilities. It was decided that she could be the CDBG program coordinator
for the Foundation, rather than a full Board Member.
Board Member Howell left the meeting at 6:12 p.m.
Board Member Howell returned to the meeting at 6:13 p.m.
Executive Director Link noted that Caroline Anderson, Waste Management
representative, and Greg Coker, a retired Army Sergeant Major and frequent
Foundation volunteer, both applied to be on the Foundation Board. It was
decided that they be recommended to City Council to fill the board vacancies.
Motion: Moved by Link, seconded by Rodriguez to recommend City Council
approve Caroline Anderson and Greg Coker to fill the Board Vacancies.
Motion carried 5-0 with Hamdy, Rowe, Saini, and Welch absent.
7.2 Golf Tournament Ad Hoc Committee Update.
Recommendation: Receive verbal update from Board Members Hamdy and
Executive Director Link.
Executive Director Link noted that the estimated profit from the Golf Tournament
would be $20,000.00. She noted that there were more golfers than last year and
some other benefits for the golfers, which resulted in more expenses this year.
There was discussion about some suggested changes for next year’s event.
Executive Director Link shared some positive feedback that was received from
Ric Welch (JCSD) and Art Organista (Golf Committee Member) regarding the
event.
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Executive Director Link noted that Lisa Charlson is interested in being on the
Foundation Board and would be a good replacement for Chris Riley to recruit
sponsors for next year’s Golf Tournament.
She also noted that approximately $1,520.00 was raised through the sale of
Chinese Raffle tickets and the whip cream pie was a success. She thanked
everyone for their work on the event.
7.3 Events and Fundraising Committees Update.
Recommendation: Receive verbal update from Board Members Riley, Hamdy,
and Executive Director Link.
Executive Director Link noted that a committee for the 5-year anniversary event
should be put together. They could meet every other month to get the planning
started for the event. Board Member Rodriguez and Assistant Executive Director
Howell volunteered to be on the committee and Al Nassar was suggested as
another member.
Board Member Shardlow noted that the Pinnacle Room at the Eastvale
Community Center could seat 140 persons for the upcoming Valentine’s Day
Dinner Event.
7.4 Volunteer Committee Update.
Recommendation: Receive verbal update from Board Members Riley and Saini.
Executive Director Link noted that Board Member Saini would be put in charge
of the Volunteer Committee.
7.5 Communications Committee and Foundation Website Update.
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
Assistant Executive Director Howell noted that the Facebook advertisement
would run until August 19 and the number of “likes” to the page has reached over
400.
Assistant Executive Director Howell also noted that she would update the
Facebook page and add the Golf Tournament information. She would also add a
separate Military Banner link to the Foundation web page. The City of Eastvale
website would have a link redirecting users to the Foundation page. There was
discussion about how to digitize the Military Banner application submission
process. There was discussion about when to post announcements for the 5-year
anniversary event on the website.
Board Member Rowe arrived at 6:34 p.m.
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August 18, 2014 Community Foundation Minutes
There was discussion about web domains still being used and those that are
scheduled to expire.
7.6 Acquiring iPad Mini
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that at the National Night Out the Regional
Manager of Target offered product donations to the Foundation. A request would
be made to him for two iPad Minis to use with Paypal for sales at Foundation
events.
7.7 Booth Purchases
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
Assistant Executive Director Howell reminded Board Members that there is a
budget of $200 for miscellaneous purchases such as candy, helium, balloons, etc.
to use at the Foundation booth for any events.
She also suggested weights be purchased for the Foundation canopy to hold it
down during high winds.
Motion: Moved by Howell, seconded by Rowe to approve a budget of $400
for purchasing weights for the Foundation canopy.
Motion carried 6-0 with Hamdy, Saini, and Welch absent.
At this time the Board returned to Item 7.1 for further discussion.
7.1 Board Vacancies.
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link officially proposed that Board Member Ontiveros
become the CDBG Coordinator.
There was discussion about other Board Vacancies and needs for the Foundation.
Motion: Moved by Link, seconded by Shardlow to appoint Yvonne Ontiveros
as the CDBG Grant Coordinator.
Motion carried 5-0-1 with Hamdy, Saini, and Welch absent and Ontiveros
abstaining.
Motion: Moved by Link, seconded by Shardlow to recommend City Counci l
approve Lisa Charlson to fill a Board Vacancy.
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Motion carried 6-0 with Hamdy, Saini, and Welch absent.
8. OLD BUSINESS ITEMS:
8.1 Bank Account Signer Updates
There was discussion about the increase in fees that Citizen’s Business Bank
would charge for adding two check signers.
Motion: Moved by Howell, seconded by Rodriguez to remove Eren Cello,
Julie Reyes, and Stuart Williams as check signers for the Citizen’s Business
Bank Account.
Motion carried 6-0 with Hamdy, Saini, and Welch absent.
Motion: Moved by Howell, seconded by Link to approve Sharyn Link,
Executive Director, Kelly Howell, Assistant Executive Director, and
Jonathan Shardlow, Secretary as check signers for the Citizen’s Business
Bank Account.
Motion carried 6-0 with Hamdy, Saini, and Welch absent.
At this time the Board again returned to Item 7.1 for further discussion.
7.1 Board Vacancies.
Recommendation: Receive verbal update from Executive Director Link.
With no further business to discuss Board Member Ontiveros was removed from
the Board at this time.
Motion: Moved by Shardlow, seconded by Rowe to respectfully remove
Board Member Yvonne Ontiveros from her role on the Foundation Board.
Motion carried 5-0-1 with Hamdy, Saini, and Welch absent and Ontiveros
abstaining.
9. BOARD MEMBER COMMUNICATIONS:
Board Member Shardlow noted that the National Night Out event was a big su ccess. It
was noted that the Foundation sponsored the Rock Wall at the event for approximately
$300.00.
Assistant Executive Director Howell inquired about separating the receipts for the booth
items purchased and the Rock Wall sponsorship for the National Night Out Event as it
may become a recurring event for the Foundation. She noted that the Golf Tournament
was wonderful.
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August 18, 2014 Community Foundation Minutes
Board Member Rowe noted that he was working on a preliminary report for the Golf
Tournament.
Executive Director Link noted that the Foundation would be presented with a certificate
for participating in the National Night Out Event by the City Council at their August 27 th
meeting and encouraged all Board Members to attend the meeting.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:02 p.m.
Motion: Moved by Link, seconded by Rowe to adjourn the meeting.
Motion carried 5-0 with Hamdy, Saini, and Welch absent.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk
I hearby solemnly swear that these are official minutes of the Community Foundation Board Meeting on
August 18, 2014.
_______________________________________
Jonathan Shardlow, Secretary