11-17-20141
11/17/2014 MINUTES
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, November 17, 2014
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:10 p.m.
2. ROLL CALL:
Board Members present: Board Members Coker, Rodriguez, Rowe, Shardlow, Welch,
and Executive Director Sharyn Link.
Board Members absent: Board Members Corrao, Hamdy, Howell, and Saini.
Assistant Executive Director Howell arrived at 6:23 p.m.
Staff Members present: Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations/Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no Public Comments.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1 Minutes – September 8, 2014 Special Meeting.
Recommendation: Approve the minutes from the September 8, 2014 Special
Meeting.
6.2 Minutes – September 15, 2014 Regular Meeting.
Recommendation: Approve the minutes from the September 15, 2014 Regular
Meeting.
Motion: Moved by Rowe, seconded by Coker to approve the Minutes from
the September 8, 2014 Special Meeting and the September 15, 2014 Regular
Meeting.
Motion carried 6-0 with Corrao, Hamdy, Howell, and Saini absent.
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7. NEW BUSINESS ITEMS:
7.1 Events and Fundraising Committees Update
Recommendation: Receive verbal update from Executive Director Link.
There was no update on this item.
7.2 Volunteer Committee Update
Recommendation: Receive verbal update from Board Member Saini.
There was no update on this item.
The order of the agenda was changed and Item 7.4 was discussed at this time.
7.4 Eastvale Mugs
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link passed out a rough estimate of the charges for the mugs
for Board review. There was discussion about the artwork, minimum production
amount, shipping costs, and costs for graphics clean up.
Assistant Executive Director Howell arrived at 6:23 p.m.
There was discussion about the sale price for the mugs and the possibility of
including an Eastvale decal in the mugs. There was discussion about the
packaging of the mugs.
Motion: Moved by Coker, seconded by Howell to move forward with the
purchase of the mugs.
Motion carried 7-0 with Corrao, Hamdy, and Saini absent.
At this time the Board returned to address item 7.3
7.3 Communications Committee and Foundation Website Update
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
Assistant Executive Director Howell noted that the website had not been updated.
Board Member Rodriguez would assist with updating the website.
7.5 Board Shirts
Recommendation: Receive verbal update from Executive Director Link.
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11/17/2014 MINUTES
The Board reviewed sample shirts for purchase. There was discussion about the
color and style of shirt to purchase.
Motion: Moved by Howell, seconded by Rodriguez to purchase shirts for
Foundation Board Members.
Motion carried 7-0 with Corrao, Hamdy, and Saini absent.
7.6 Board Positions
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that the City Council approved a change to the
Foundation Bylaws. The change would make Board Members Welch (JCSD) and
Rodriguez (Assembly office) “at large” positions allowing them to send a
representative to Foundation meetings when they are not able to attend. There
was discussion about the possibility of creating a “legislative at large” posit ion. It
was decided that the City Council would be asked if they would like to continue
having a representative on the Foundation Board.
8. OLD BUSINESS ITEMS:
There were no Old Business Items.
9. BOARD MEMBER COMMUNICATIONS:
Board Member Rowe announced that he would resign his position on the Board effective
at the end of the year. There was discussion about posting the vacancy on the City
website and the need for someone to fill the CFO position.
Board Member Coker provided an update on the Military Banner program. There was
discussion about the timing of installation of banners and it was decided that 6 banners
per month would be put up. There was discussion about the length of time banners for
active duty residents could be on display. There was discussion about using Schleisman
for future banners once Archibald is full. There was discussion about updating the
Military Banner application form and including it on the Foundation website.
Assistant Executive Director Howell noted that on some occasions she is unable to arrive
to meetings on time if her husband is stuck at work and wanted to make sure it was not an
issue for Board Members.
Board Member Shardlow inquired about the contact information used for the Edison
International Grant application. It was noted that Executive Director Link was used as
the contact. He passed out the Statement of Interest Forms to be completed by Board
Members and requested they be returned at the next meeting.
Board Member Welch reminded everyone about the upcoming JCSD Winter Showcase
and Tree Lighting event on December 6 at the Eastvale Community Center.
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11/17/2014 MINUTES
Executive Director Link noted that a check for $77 was received from The History Press
for royalties from the book, A Brief History of Eastvale.
Board Member Shardlow initiated discussion about the upcoming CDBG scholarship
season. Executive Director Link noted that brainstorming for changes to the process
would begin in January.
It was decided that the December Community Foundation Meeting would be cancelled.
10. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:15 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk