04-07-20141
04/07/2014 MINUTES
MINUTES
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, April 7, 2014
6:00 P.M.
City Hall, 12363 Limonite Ave. Suite 910, Eastvale CA 91752
1. CALL TO ORDER: 6:03 p.m.
2. ROLL CALL:
Board Members present: Board Members Ontiveros, Riley, Rowe, Saini, Shardlow,
Welch and Link.
Board Members absent: Board Members Hamdy, Howell, Reyes, and Rodriguez.
Board Member Howell arrived at 6:07 p.m.
Staff Members present: City Manager Jacobs and Recording Secretary Wuence.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no presentations or announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There were no public comments.
5. SPECIAL ORDERS FOR THE MEETING:
5.1 CDBG Grant.
Recommendation: Review and approve grant applications.
Several applications were discussed.
It was noted that the applications submitted by ERHS band members were
incomplete and would be returned to Bill Newberry, Board of Education Member.
Executive Director Link noted that she would be available to assist with
applications if Mr. Newberry requests the assistance.
Board Member Howell arrived at 6:07 p.m.
There was discussion regarding verification of registration fees from the various
organizations. Board Member Welch noted that some organizations have funding
to assist with registration fees and should do so before CDBG assistance is
utilized. Board Member Welch noted that he would get accurate information
regarding registration fees, family discounts, and available funding from the
organizations submitting applications.
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04/07/2014 MINUTES
There was discussion regarding possible changes the Foundation could make in
the future to tighten the program as well as diversify the distribution of CDBG
funds to organizations such as baseball and soccer that are in the off-season.
It was decided that Application #14 does not appear to meet income requirements
based on income submitted for 2013. Board Member Welch agreed to contact the
Eastvale Mustangs to see if they could assist the family with registration fees.
It was decided that more information was needed from Application #24.
Motion: Moved by Howell, seconded by Shardlow to approve applications
#20, #21, #26, #27, #29, #32, #33, and #34 for a total amount of $4,090.00.
Motion carried 8-0-3 with Hamdy, Reyes, and Rodriguez absent.
6. BOARD MEMBER COMMUNICATIONS:
Assistant Executive Director Howell inquired about the 2013 income requirement and if
it should be reconsidered for future policy. City Manager Jacobs noted that the income
requirement was put in place to verify income for a 12 month period.
Assistant Executive Director Howell noted that $240 was raised in one hour via
donations for the Eastvale Decals and books at the State of the City address. She noted
that the event was a successful way to help people understand the mission of the
Foundation. She also noted that several volunteers used the Foundation website to sign
up at the event.
Executive Director Link passed out 10 Eastvale decals to each Board Member present so
they have them available to hand out and collect the $5 donation amount. She also noted
that a copy of the History of Eastvale book was donated to the City library.
7. ADJOURNMENT:
There being no further business, the meeting was adjourned at 6:54 p.m.
Motion: Moved by Rowe, seconded by Shardlow to adjourn the meeting at 6:54 p.m.
Motion carried 8-0-3 with Hamdy, Reyes, and Rodriguez absent.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Ariel M. Hall, CMC, Assistant City Clerk