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01/25/16 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, January 25, 2016
6:00 P.M.
Rosa Parks Elementary School, 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:08 p.m.
2. ROLL CALL:
Board Members present: Board Members Coker, Corrao, Shardlow, Welch (represented
by Rafael Gonzales), and Executive Director Link.
Board Members absent: Board Members Hook, Rodriguez, and Marrs.
Isabel Cruz, representing Board Member Rodriguez and Assistant Executive Director
Hook arrived at 6:11 p.m.
Staff Members present: Recording Secretary Wuence.
The Pledge of Allegiance was presented by Board Member Coker.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There was no Public Comment.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – November 16, 2015 Regular Meeting.
Recommendation: Approve the minutes from the November 16, 2015 Regular
Meeting.
Motion: Moved by Corrao, seconded by Coker to approve the Minutes from
the November 16, 2015 Regular Meeting.
Motion carried 5-0 with Hook, Rodriguez, and Marrs absent.
7. BUSINESS ITEMS:
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01/25/16 EASTVALE COMMUNITY FOUNDATION MINUTES
The Board changed the order of the agenda and addressed Item 7.2 at this time.
7.2 Proposed Amended By-Laws
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link reviewed the proposed Amendments to the By-Laws.
She stated that one change reads: “Any Director missing 3 activities, meetings,
and/or events in any 6 month period without Board approval shall forfeit their
position on the Board.” There was discussion regarding the change.
Isabel Cruz, representative of Board Member Rodriguez and Assistant Executive
Director Hook arrived at 6:11 p.m.
There was discussion regarding the need to change the maximum number of
Board Members to eight.
Motion: Moved by Corrao, seconded by Shardlow to approve the
Amendments to the Bylaws as follows: Section 4, A indicating a maximum of
8 and a minimum of 5 members on the Board. Section 4, C -4 indicating a
maximum of 3 absences in 6 months by Board Members.
Motion carried 7-0 with Marrs absent.
7.3 Strategic Plan 2016-2018
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link requested all Board Members sign the updated Strategic
Plan for 2016-2018.
7.4 Annual Sponsorship Campaign
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link reviewed the different levels of sponsorship and noted
that the “Elite” level had been removed. She noted that a quote for the updated
brochures would be obtained.
7.5 State of the City
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that the State of the City would be held on
Tuesday, April 5, 2016. She reviewed the proposed location, program, and
presentations for the event.
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01/25/16 EASTVALE COMMUNITY FOUNDATION MINUTES
She noted that banners would go up once a start time was decided upon with the
City. There was discussion regarding possible interviews of Council Members
and presentations by City Staff.
She requested any catering and other vendor contacts or suggestions be forwarded
to her or Assistant Executive Director Hook.
It was noted that an action item would need to be added to the JCSD agenda
regarding a possible fee waiver for use of the facility and approval of any
advertising banners at the parks.
7.6 Fall Festival Parade
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that the Foundation could organize a parade for the
2016 fall festival at Harada Park. There was a consensus to proceed with plans
for a parade.
There was discussion regarding the costs for street closures and the possible need
for City Council approval, as the parade would be held on City streets.
7.7 Finance Report
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that the Foundation was about to begin its
fundraising season and distributed the 2016 Foundation calendar to board
members. She noted that the February meeting would be held on the last Monday
of the month; due to the President’s Day holiday.
7.8 CDBG Update
Recommendation: Receive verbal update from Executive Director Link.
Board Member Shardlow discussed the documents needed by the CDBG County
coordinator. There was discussion regarding the change in documents required
each year by the County. There was further discussion regarding the possibility
of using the funds for bigger projects in the city, such as a future library or
community garden.
At this time the Board returned to address Item 7.1
7.1 Military Banner Update
Recommendation: Receive verbal update from Executive Director Link.
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01/25/16 EASTVALE COMMUNITY FOUNDATION MINUTES
Assistant Executive Director Hook noted the difficulty she has encountered when
coordinating banner replacements with Dekra-Lite. There was discussion
regarding possibly changing companies for installation.
8. BOARD MEMBER COMMUNICATIONS:
Rafael Gonzalez noted that JCSD, CNUSD, and the City would be hosting a meeting on
January 28 to encourage collaboration in scheduling events between Eastvale
organizations for 2016. He noted that Picnic in the Park would be held on June 24-26th.
He noted that JCSD looks forward to another Beer Garden hosted by the Foundation.
There was discussion regarding the possibility of hosting beer and wine craft fair with
several local vendors. Board Member Corrao would do some research on it and report
back to the Board.
Board Member Coker noted that he would like to meet with Assistant Executive Director
Hook and the Dekra-Lite representative. He noted that he has classes on Mondays.
Isabel Cruz noted that Board Member Rodriguez would return to Foundation meetings in
the spring. She would continue to send a representative in her place until then as she is in
school.
Board Member Corrao noted that Julie Reyes, former Foundation Board Member, had re-
joined Waste Management.
Recording Secretary Wuence administered the Oath of Office to Assistant Executive
Director Hook.
9. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:00 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk