02-22-20161
02/22/16 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, February 22, 2016
6:00 P.M.
Eastvale City Hall, 12363 Limonite Avenue, Suite 910
1. CALL TO ORDER: 6:04 p.m.
2. ROLL CALL:
Board Members present: Board Members Corrao, Shardlow, Welch (represented by
Rafael Gonzalez), Rodriguez (represented by Will Martinez), Assistant Executive
Director Hook, and Executive Director Link.
Board Members absent: Board Members Coker and Marrs.
Staff Members present: Recording Secretary Wuence.
The Pledge of Allegiance was presented by Assistant Executive Director Hook.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There was no Public Comment.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – January 25, 2016 Regular Meeting.
Recommendation: Approve the minutes from the January 25, 2016 Regular
Meeting.
Motion: Moved by Corrao, seconded by Hook to approve the Minutes from
the January 25, 2016 Regular Meeting.
Motion carried 6-0 with Coker and Marrs absent.
7. BUSINESS ITEMS:
7.1 Military Banner Update
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02/22/16 EASTVALE COMMUNITY FOUNDATION MINUTES
Recommendation: Receive verbal update from Executive Director Link.
Assistant Executive Director Hook noted that she received a new map from
Dekra-Lite and will confirm the locations of all banners. She provided an update
on installations and repairs of banners and noted that four new banners would be
sent to Dekra-Lite. She noted that the total number of banners would be 65.
7.2 Christmas Spark of Love
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link shared information on the Christmas Carolling/Spark of
Love event. The Board discussed the event and a possible date of December 17,
2016. Possible locations for the event were discussed. It was noted that there was
no cost to the Foundation to participate in the event and Spark of Love would
promote the event. There was discussion regarding possibly tying the event to the
JCSD Winter Wonderland taking place on December 3.
Motion: Moved by Corrao, seconded by Hook to participate in the Spark of
Love Toy Drive Christmas Carol event.
Motion carried 6-0 with Coker and Marrs absent.
7.3 Annual Sponsorship Campaign
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that the annual sponsorship would not be offered
for 2016. It was noted that the annual sponsorship should be planned well in
advance for 2017.
7.4 State of the City
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link shared a copy of the Sponsorship forms with the Board
and noted that she would mail them on Tuesday, February 23. There was
discussion regarding the size of banners and possible locations for posting them.
The banners should be up the first week of March.
Executive Director Link noted that she is working on caterers and met with the
Chamber of Commerce. She discussed the entertainment and refreshments for the
cocktail hour and logistics for the event.
She noted that table settings and decorations would need to be set up for the
event.
She noted that invitations would be sent out to the dignitaries and honored guests.
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02/22/16 EASTVALE COMMUNITY FOUNDATION MINUTES
Rafael Gonzalez noted that the Foundation should send a formal letter requesting
a fee waiver for use the Community Center facilities. He would then add it as an
agenda item for discussion by the JCSD Commission or Board.
7.5 Fall Festival Parade
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that there were no items to discuss at this time but
the Foundation would coordinate with JCSD on the event as the October date
approaches.
Rafael Gonzalez noted that costs and efforts for the event should be discussed
with the City and Police Department.
7.6 Finance Report
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link passed out and provided an update on finances through
January. She noted that all taxes have been paid and are up to date.
It was noted that the next agenda should include an item to approve updated check
signers.
7.7 CDBG Update
Recommendation: Receive verbal update from Executive Director Link.
Board Member Shardlow would follow up with City Engineer Indrawan regarding
approval status of the CDBG funds.
8. BOARD MEMBER COMMUNICATIONS:
Executive Director Link noted that the next agenda should include a discussion on status
of Board Member Marrs’ leave of absence.
9. ADJOURNMENT:
There being no further business, the meeting was adjourned at 6:34 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk