03-28-20161
03/28/16 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, March 28, 2016
6:00 P.M.
Eastvale City Hall, 12363 Limonite Avenue, Suite 910
1. CALL TO ORDER: 6:00 p.m.
2. ROLL CALL:
Board Members present: Board Members Corrao, Shardlow, Welch (represented by
Rafael Gonzalez), Assistant Executive Director Hook, and Executive Director Link.
Board Members absent: Board Members Coker, Rodriguez, and Marrs.
Staff Members present: Recording Secretary Wuence.
The Pledge of Allegiance was presented by Board Member Shardlow.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There was no Public Comment.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – February 22, 2016 Regular Meeting.
Recommendation: Approve the minutes from the February 22, 2016 Regular
Meeting.
Motion: Moved by Hook, seconded by Corrao, to approve the Minutes from
the February 22, 2016 Regular Meeting.
Motion carried 5-0 with Coker, Rodriguez, and Marrs absent.
7. BUSINESS ITEMS:
7.1 Military Banner Update
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03/28/16 EASTVALE COMMUNITY FOUNDATION MINUTES
Recommendation: Receive verbal update from Assistant Executive Director
Hook.
Assistant Executive Director Hook noted that seven new banners would be going
up and one was being repaired. It was noted that application submittals are
increasing as people become aware of the program.
7.2 State of the City
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link reviewed the event budget and discussed set up needs for
the event. She invited Board Members to the State of the City dinner prior to the
event.
7.3 Finance Report
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link passed out and provided an update on finances through
February. She noted that some State of the City sponsorships have been received.
7.4 CDBG Update
Recommendation: Receive verbal update from Executive Director Link.
Board Member Shardlow noted that CDBG funds were approved and paperwork
submission deadline is June 13. He noted that the time frame to process
applications and distribute funds would be limited. Scholarship applications
would be prepared and posted to the Foundation website after April 18.
The Board changed the order of the agenda and addressed Item 7.6 at this time.
7.6 Alexandria Marrs Board Status -
Recommendation: Receive verbal update from Executive Director Link.
Executive Director Link noted that she had not heard from Board Member Marrs
in some time. She suggested the Board advertise open positions and review new
applications.
Motion: Moved by Shardlow, seconded by Corrao to remove Board Member
Marrs from the Foundation Board.
Motion carried 5-0 with Coker, Rodriguez, and Marrs absent.
There was discussion regarding moving the meeting start time to 5:30 p.m.
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03/28/16 EASTVALE COMMUNITY FOUNDATION MINUTES
Motion: Moved by Corrao, seconded by Hook to change the start time of the
Community Foundation Board Meetings from 6:00 p.m. to 5:30 p.m. on the
third Monday of the month.
Motion carried 5-0 with Coker and Rodriguez absent.
7.7 Appointment of an Executive Director
Recommendation: Appoint an Executive Director to the Eastvale Community
Foundation.
Executive Director Link noted that this was her last Board Meeting and a new
Executive Director should be named.
Motion: Moved by Shardlow, seconded by Corrao to appoint Dawn Hook as
Executive Director of the Community Foundation Board.
Motion carried 5-0 with Coker and Rodriguez absent.
7.8 Appointment of an Assistant Executive Director
Recommendation: Appoint an Assistant Executive Director to the Eastvale
Community Foundation.
It was decided that the Board would postpone the appointment of an Assistant
Executive Director until more Board Members added to the Board.
At this time the Board returned to address Item 7.5
7.5 Bank Card Signature
Recommendation: Receive verbal update from Board Member Link.
Motion: Moved by Link, seconded by Corrao to remove Sharyn Link and
Kelly Howell from the Bank Signature Card and to add Dawn Hook to the
Bank Signature Card.
Motion carried 5-0 with Coker and Rodriguez absent.
8. BOARD MEMBER COMMUNICATIONS:
Executive Director Hook noted that she would be out of town from March 31 to April 4
but would confirm all vendors for the State of the City event and centerpieces would be
ready before the event.
Board Member Link noted that the Foundation phone number should be updated on the
website.
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03/28/16 EASTVALE COMMUNITY FOUNDATION MINUTES
Board Member Link noted that this was her last Foundation meeting and the State of the
City would be her last event with the Foundation. She noted that it was a pleasure to work
with the Board. She shared a thank you email from a Military Banner family.
Board Member Shardlow thanked Executive Director Link and former Councilmember
Link for all their hard work and dedication to the City.
Rafael Gonzalez thanked Executive Director Link on behalf of JCSD for involving them
and working together.
9. ADJOURNMENT:
There being no further business, the meeting was adjourned at 6:25 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk