04-18-20161
04/18/16 EASTVALE COMMUNITY FOUNDATION MINUTES
MINUTES
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, April 18, 2016
5:30 P.M.
Eastvale City Hall, 12363 Limonite Avenue, Suite 910
1. CALL TO ORDER: 5:34 p.m.
2. ROLL CALL:
Board Members present: Board Members Coker, Corrao, Shardlow, Welch (represented
by Rafael Gonzalez), Executive Director Hook.
Board Members absent: Board Member Rodriguez.
Staff Members present: Recording Secretary Wuence.
The Pledge of Allegiance was presented by Board Member Corrao.
3. PRESENTATIONS/ANNOUNCEMENTS:
There were no Presentations or Announcements.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
There was no Public Comment.
5. ADDITIONS/DELETIONS TO AGENDA:
There were no Additions/Deletions to the agenda.
6. CONSENT CALENDAR:
6.1. Minutes – March 28, 2016 Regular Meeting.
Recommendation: Approve the minutes from the March 28, 2016 Regular
Meeting.
Motion: Moved by Corrao, seconded by Coker, to approve the Minutes from
the March 28, 2016 Regular Meeting.
Motion carried 5-0 with Rodriguez absent.
7. BUSINESS ITEMS:
7.1 Military Banner Update
Recommendation: Receive verbal update from Executive Director Hook.
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04/18/16 EASTVALE COMMUNITY FOUNDATION MINUTES
Executive Director Hook provided a status on banners and discussed the recent
damaged and missing banners due to the wind. She noted some continued
difficulty and delays with DekraLite. There was discussion regarding the
possibility of having the CNUSD print shop or another local vendor print banners.
7.2 Finance Report
Recommendation: Receive verbal update from Executive Director Hook.
Executive Director Hook passed out and provided an update on finances through
March. She noted that she would send a revised update to the Board on Tuesday.
There was discussion regarding QuickBooks.
Motion: Moved by Corrao, seconded by Coker, to continue the item to the
next Foundation Meeting.
Motion carried 5-0 with Rodriguez absent.
7.3 CDBG Update
Recommendation: Receive verbal update from Board Member Shardlow.
Board Member Shardlow discussed the CDBG Scholarship application packet.
He noted that there would only be one Board Meeting to review all applications
received. It was noted that all applications should be turned in by May 13, 2016.
The application form would need to be updated on the Foundation website. Board
Member Shardlow noted that the previous year there had been a workshop for all
youth organizations receiving scholarship funds.
There was lengthy discussion regarding possible alternative uses for future CDBG
funds.
Motion: Moved by Hook, seconded by Corrao, to review and consider CDBG
applications submitted by May 13 at the next Regular Meeting on May 16,
2016.
Motion carried 4-0-1 with Rafael Gonzalez abstaining and Rodriguez absent.
7.4 Vision Plan
Recommendation: Receive verbal update from Board Member Shardlow.
Board Member Shardlow initiated lengthy discussion regarding which events or
programs should be priorities for the Foundation considering the Board is much
smaller in size.
Programs and events discussed were the Golf Tournament, Beer Garden, Military
Banner Program, National Night Out, and fund raising.
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04/18/16 EASTVALE COMMUNITY FOUNDATION MINUTES
There was discussion regarding the costs associated with running the Military
Banner Program.
There was discussion regarding possibly hosting a micro-brew for the Picnic in
the Park.
There was discussion regarding the need for more volunteers and more Board
Members. The possibility of having advisory board members as part of the
Foundation was discussed.
It was decided that the Foundation would not participate in the Christmas Spark
of Love Christmas event.
There was further discussion regarding the Beer Garden for Picnic in the Park.
There was discussion regarding the Golf Tournament on August 12.
8. BOARD MEMBER COMMUNICATIONS:
There were no communications.
9. ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:02 p.m.
Submitted by Margo Wuence, Recording Secretary
Reviewed and edited by Marc Donohue, City Clerk