02-09-2023 Agenda SPECIAL COUNCIL MEETING AGENDA
Eastvale City Hall Council Chambers
12363 Limonite Avenue, Suite 900, Eastvale, CA 91752
Thursday, February 9, 2023
Special Council Meeting: 5:00 PM
City Councilmembers
Todd Rigby, Mayor
Christian Dinco, Mayor Pro Tem
Clint Lorimore, Councilmember
Michael McMinn, Councilmember
Jocelyn Yow, Councilmember
Mark Orme, City Manager
Erica Vega, City Attorney
Marc Donohue, City Clerk/Communications Director
T his A genda contains a brief general descrip&on of each item to be considered. E xcept as otherwise provided by law, no ac&on or
direc&on shall be taken on any item not appearing on the following A genda. U nless legally privileged, all suppor&ng documents,
including staff reports, and any wri&ngs or documents provided to a majority of the C ity C ouncil a-er the pos&ng of this agenda are
available for review at Eastvale C ity H all, 12363 Limonite Avenue, Eastvale, C A 91752 or you may contact the C ity C lerk’s O ffice, at
(951) 361-0900 Monday through Thursday from 7:30 a.m. to 5:30 p.m. and available online at www.eastvaleca.gov.
M embers of the public can observe the mee&ng by viewing the live-stream at www.eastvaleca.gov and may provide public
comment by sending comments to the C ity C lerk's O ffice by email at cityclerk@eastvaleca.gov. S taff will monitor emails to the
extent possible during the mee&ng and provide comments as possible. A ll comments will be made part of the record. C omments will
then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the M ayor ’s discre&on to
reduce &me on public comment. A ll comments should be a maximum of 500 words, which corresponds to approximately 3 minutes
of speaking &me. I f a comment is received before the agenda item is heard but before the close of the mee&ng, the comment will all
be included as a part of the record of the meeting but will not be read into the record.
In compliance with the A mericans with D isabili&es A ct, if you need special assistance to par&cipate in this mee&ng, you should
contact the City Clerk’s Office at (951) 361-0900.
Regular mee&ngs are recorded and made available on the C ity’s website at www.eastvaleca.gov. M ee&ng recordings are uploaded
to the City’s website within 24 hours (unless otherwise noted) after the completion of the meeting.
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1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PUBLIC COMMENT
Any member of the public may address the Council on items within the Council’s subject matter
jurisdiction, but which are not listed on this agenda during PUBLIC COMMENTS. However, no
action may be taken on matters that are not part of the posted agenda. We request comments
made on the agenda be made at the me the item is considered and that comments be limited to
three minutes per person with a maximum of six minutes (me may be donated by one person).
Please address your comments to the Council and do not engaged in dialogue with individual
Council Members, City staff, or members of the audience. Blue speaker forms are
available at the front table to the entrance of Council Chambers.
5.STRATEGIC PLAN WORKSHOP
5.1.Strategic Plan Quarterly Update/Review Workshop
Submitted by: Stephanie Vasquez, Management Analyst
RECOMMENDED ACTION(S):
Staff recommends that the City Council discuss and provide direction to staff during the
Strategic Plan workshop.
6.ADJOURNMENT
T he next regular mee&ng of the Eastvale C ity C ouncil is scheduled for Wednesday, F ebruary 22,
2023, at 6:30 p.m. at Eastvale City H all Council C hambers, 12363 L imonite Avenue, S uite 900,
Eastvale, CA 91752.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
Agenda was posted at the following locations: City Hall, 12363 Limonite Avenue, Suite 910 and
website of the City of Eastvale (www.eastvaleca.gov,) not less than 72 hours prior to the meeting.
______________________________________________________
Marc A. Donohue, MMC
City Clerk
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AGENDA STAFF REPORT
City Council Meeting
STRATEGIC PLAN WORKSHOP
Agenda Item No. 5.1
February 9, 2023
Strategic Plan Quarterly Update/Review Workshop
Prepared By:
Stephanie Vasquez, Management Analyst
Recommended Action(s)
S taff recommends that the C ity C ouncil discuss and provide direc on to staff during the Strategic
Plan workshop.
Summary
S taff will be presen ng an oral report focusing on the progress of completed tasks from the C ity
Council Strategic Plan and Priority Goals that were adopted by the City Council on March 24, 2021.
The 2021 Strategic P lan serves as a living document to help guide the priori es of the City and will
be periodically revisited for updates. C ity C ouncil and the public are encouraged to provide feedback
to staff on the status of the objec ves and tasks from the S trategic Plan. T his feedback will be noted
by staff and a revised S trategic Plan will brought back to a future C ity C ouncil mee ng for
consideration and adoption.
Background
O n F riday, January 29, 2021 the C ity C ouncil met to discuss a strategic plan and set C ouncil priority
goals for the C ity of Eastvale. D uring the workshop, the C ity C ouncil engaged in a par cipatory
process along with C ity M anagement staff and the community, in which much was accomplished. At
its M arch 24, 2021 mee ng, the C ity C ouncil approved the S trategic P lan. Subsequently, staff
continues to provide an update of the Strategic Plan each quarter.
D uring the workshop, a group vo ng process was u lized for the M ayor and C ouncil M embers to
identify the key priorities, and to provide for stratification of the goals into three levels which are:
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
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Level 1 – includes the selec on of two (2) first level priority goals each for the M ayor and C ity
C ouncil. A total of four (4) level 1 goals were iden fied. Level 2 – includes the selec on of two (2)
second level priority goals each for the M ayor and City C ouncil. A total of two (2) level 2 goals were
identified.
Level 3 –includes the selec on of two (2) third level priority goals each for the M ayor and C ity
Council. A total of six (6) level 3 goals were identified.
The priorities and goals list is attached.
Environmental
There are no environmental impacts related to the update of the Strategic Plan.
Strategic Plan Action - Priority Level: N/A | Target #: N/A | Goal #: N/A
Not applicable.
Fiscal Impact
C onduc ng a strategic planning workshop does not have an immediate fiscal impact. T he 2022-23
budget process required departments submit budget requests in alignment with the strategic plan
and ac on plans; addi onally the upcoming 2023-24 budget process will require the same from
departments. All contracts or professional services agreements will be approved in conformance
with the City's purchasing ordinance.
Prior City Council/Commission Action
City Council Public Workshop - Friday, August 29, 2021
City Council Meeting Strategic Plan Approved - March 24, 2021
Attachment(s)
Attachment 1 - Strategic Plan Summary 2021.pdf
Attachment 2 - Strategic Planning Final Report.pdf
12363 Limonite Avenue | Suite 910 | Eastvale, CA 91752
951.361.0900 | eastvaleca.gov
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Strategic Plan – Action Plan
Target #1 – Organizational Development
Target #2 – Economic Development
Target #3 – Financial Planning
Target #4 – Public Safety
Target #5 – Infrastructure
Target #6 – Inclusion
Target #7 – Innovation & Technology
Actions/Schedule for Priority “Level 1” Goals
• Attract and retain Business (Target #2, Goal #1)
• Create “Destination Eastvale” (Target #2, Goal #3)
• Develop and Construct Civic Center (Target #5, Goal #1)
• Construct a Police Substation building (Target #4, Goal #1)
• Evaluate Parks & Recreation as a City Service (Target #5, Goal #3)
Actions/Schedule for Priority “Level 2” Goals
• Develop branding and identity for Eastvale (Target #2, Goal #4)
• Improve traffic mobility and management throughout the city’s major corridors and around the schools (Target #5, Goal #7)
Actions/Schedule for Priority “Level 3” Goals
• Develop long-term financial model (Target #3, Goal #3)
• Ensure that City revenues align with expenditures (Target #3, Goal #6)
• Conduct financial planning for newly proposed infrastructure (Target #3, Goal #10)
• Collaborate to provide cultural and diverse events and celebration (include food) (Target #6, Goal #1)
• Develop City-wide WIFI (Target #7, Goal # 2)
• Develop and Implement a Smart City (Target #7, Goal #6)
“Be intentional about how we spend our money – do it once, and do it right”
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FINAL REPORT
CITY OF EASTVALE
STRATEGIC PLANNING/GOAL SETTING
WORKSHOP
JANUARY 29, 2021
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City of Eastvale
Strategic Planning/Goal Se�ng Workshop
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STRATEGIC PLANNING/GOAL SETTING WORKSHOP
January 29, 2021
City Council Members in Atendance:
Mayor Jocelyn Yow
Mayor Pro Tem Clint Lorimore
Councilmember Todd Rigby
Councilmember Chris�an Dinco
Councilmember Ike Bootsma
Staff in Atendance:
Bryan Jones, City Manager
Gina Gibson-Williams, Community Development Director
Marc Donohue, City Clerk/Communica�ons Director
Amanda Wells, Finance Director/City Treasurer
Angelica Zepeda, Talent & Special Projects Manager
Jimmy Chung, City Engineer
Gustavo Gonzalez, Planning Manager
Jerry Arellano, Building Official
Luis Hernandez, Accoun�ng Manager
Johnny Terfehr, Community Enhancement & Safety Manager
Miguel Ramirez-Cornejo, Senior Management Analyst
Erica Vega, Contract City Atorney
Facilitated by:
Henry T. Garcia, Principal Consultant
Rhonda D. Strout-Garcia, Principal Consultant
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EXECUTIVE SUMMARY
The City of Eastvale operates under a City Council/City Manager form of government. The City
Council consists of five (5) Council Members. The members of the City Council set policy and
enact laws of the City. The City Manager is appointed by the members of the Eastvale City
Council. One of the primary responsibili�es of the City Manager is to implement the plan set
forth by the City Council, u�lizing the City Departments and Execu�ve Team. The purpose of
the workshop was to assist the City of Eastvale’s Mayor, City Council and City Manager in
developing a plan that includes clearly defined targets and goals in order to provide staff with
clear direc�on.
The workshop took place on Friday, January 29, 2021 from 8:30 a.m. un�l approximately 3:30
p.m. During the workshop, the City Council engaged in a par�cipatory process along with staff
and the public, in which they accomplished the following:
1. Established expecta�ons for the Workshop and intended outcomes
2. Iden�fied the organiza�on’s Strengths, Weaknesses, Opportuni�es and Threats
(SWOT)
3. Established seven (7) major targets
4. Established a total of fi�y-three (53) goals
5. Priori�zed goals across the targets and established fourteen (14) top-priority items
(Level 1, Level 2, and Level 3)
6. Referred development of the detailed ac�on plans and schedule to the City Manager
and Execu�ve Team for the fourteen (14) top-priority goals
During the workshop, a group vo�ng process was u�lized in order for the Mayor and Council to
iden�fy the key priori�es, and to provide for stra�fica�on of the goals into three levels:
Level 1 – includes the selec�on of two (2) first level priority goals each for the Mayor and City
Council. A total of five (5) level 1 goals were iden�fied.
Level 2 - includes the selec�on of two (2) second level priority goals each for the Mayor and City
Council. A total of three (3) level 2 goals were iden�fied.
Level 3 - includes the selec�on of two (2) third level priority goals each for the Mayor and City
Council. A total of six (6) level 2 goals were iden�fied.
In addi�on to the fourteen (14) goals, the plan includes all remaining goals that did not rank into
priority Levels 1, 2, or 3. As progress is made with Level 1, 2, and 3 goals, addi�onal goals may
be introduced into the plan and discussed further with the Mayor and City Council.
At the conclusion of the workshop, the Mayor and City Council had effec�vely established clear
direc�on and focus for the Execu�ve Team related to Targets and Goals. The City Council clearly
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communicated its desire and intent to blend this exercise with the results of the community
survey in the future alloca�on of resources related to programs and services. It was further
intended that this plan remain a fluid and evolving document to be re-visited at regular intervals
for progress and re-shi�ing of priori�es, as needed.
Atached to this summary are the work sheets that include the detailed ac�on plans prepared
by staff, to be presented back to the City Council by the City Manager as a further step in the
process to ensure that plans and �melines meet with the intended expecta�ons. It should be
noted that some of the goals iden�fied may translate into resource needs that may be
incorporated into future budgets.
It is recommended that a regular formal review of the newly established Goals/Strategic Plan
occur annually, in which progress may be measured, and new or shi�ing priori�es addressed.
We would like to thank the Mayor, City Council and City Manager Bryan Jones for the
opportunity to assist the City of Eastvale in this important endeavor and for the outstanding
team work that provided for a posi�ve and produc�ve day. We look forward to the opportunity
to partner with the City of Eastvale in the future.
Respec�ully,
Henry & Rhonda
Rhonda D. Strout-Garcia, Principal Consultant
Henry T. Garcia, Principal Consultant
HR Dynamics & Performance Management, Inc.
Website: HRDPM.COM
Mobile: (951) 999-1617 or (951) 905-0025
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EXPECTATIONS
The Mayor and City Council expressed the following expecta�ons related to the goal se�ng
workshop, and their desired outcomes for the day:
To think about the future and to plan a vision to work towards
To look for ways to con�nue the success we are already on; and con�nued
improvement
To keep going with economic development
To collaborate on goal se�ng with focus on being efficient and sharing of ideas
To iden�fy priori�es to con�nue to “elevate” Eastvale
To reaffirm the path we are on
To collaborate and develop specific goals
To have conversa�on and con�nue the trajectory of the prior plan
To par�cipate in the democracy and to hear elected officials
To con�nue on the current path
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SWOT ANALYSIS – STRENGTHS, WEAKNESSES, OPPORTUNITIES, THREATS
STRENGTHS
• Dedicated staff
• Very agile staff and able to adapt to new challenges quickly
• Responsiveness of staff to developers
• Nimble and able to communicate and respond to residents
• Crea�ng a “buzz” about Eastvale
• Stepping out in front to tell our story
• A City Council that works for the residents
• Staff responsiveness to community
• Family des�na�on
• Small town feel
• Friendly community
• Posi�vity – contagious!
• Staff passionate about their work – dedica�on!
• City Council responsiveness and care
• Excellent staff
• Fiscally responsible – 27M in reserves
• Innova�ve, desirable community
• Becoming known as a resource to other agencies
• Ability for staff to work across work groups
• City Manager doesn’t micro-manage staff
• Very rich and diverse community and cultures
• Ac�ve and engaged staff, City Council and community
• Ability to react and solve problems
• Engagement and park ac�vi�es
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SWOT ANALYSIS – STRENGTHS, WEAKNESSES, OPPORTUNITIES, THREATS
WEAKNESSES
• Iden�ty needed – Vision
• Lack of a Civic Center
• Lak of a public safety substa�on
• Lack of gathering places e.g. Library
• Talent leaving Eastvale Community
• Connec�ng with adjacent communi�es (infrastructure)
• Lack of dining op�ons, nightlife, entertainment, bakery
• Lack of control over parks and recrea�on
• Lack of a specific zip code for Eastvale
• Lack of control over various special district services and jurisdic�onal boundaries
• Community engagement require constant improvement
• More inclusive
• Lack of a local medical center/hospital
• Lack of a community theatre/playhouse for the arts
• Need for a third fire sta�on
• Need for rightsizing of staff to City services
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SWOT ANALYSIS – STRENGTHS, WEAKNESSES, OPPORTUNITIES, THREATS
OPPORTUNITIES
• To have control over parks and recrea�on
• To develop the Leal property with unique businesses
• To develop the downtown and generate more sales tax opportuni�es
• To obtain a unique zip code for Eastvale with posi�ve impact to homeowner property
insurance costs
• To bring iden�ty to the City through the Leal property
• To con�nue with economic development growth and improvement using laser focus
• To develop an IT hub to atract businesses
• To “vision” where we want to go
• To revitalize exis�ng shopping centers
• To capitalize on what other ci�es have done
• To look at our City and invest into our community
• To add Police K-9
• To Capitalize on the City’s loca�on
• To add more diverse housing op�ons
• To increase partnerships with the County or State e.g. Library and work towards cost
sharing
• To maintain a high standard of quality in development
• To invest in technology for public safety
• To improve the City’s trail system and create increased walkability
• To work towards beau�fica�on of the Interstate 15 corridor
• To create small business opportuni�es
• To maintain street trees
• To develop stronger marke�ng opportuni�es to sell Eastvale
• To implement public art to celebrate diversity and the community’s athletes and
veterans
• To look at and analyze what other ci�es have done
• To create an environmentally aesthe�c community through landscaping
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S WOT ANALYSIS – STRENGTHS, WEAKNESSES, OPPORTUNITIES, THREATS
THREATS
• To keep revenues in Eastvale
• Running out of land
• Compe�ng with other ci�es for staff talent
• No past to base the future on
• Natural disasters and the need to build resilience
• Aging of the infrastructure and maintenance of roads and streets
• Lack of a police substa�on
• High (unaffordable) rent
• Lack of a founda�on for community investment (philanthropic)
• Outside influences outside the City’s control e.g. laws, regula�ons, and State
• Public Safety contract costs
• Crime rate
• Early releases from the jus�ce system
• Impacts associated with assembly bills
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TARGETS
The “Targets” were developed at the Strategic Planning/Goal Se�ng Workshop. The City
Council determined that the targets iden�fied would serve as the key pillars in which to
categorize specific goals and ac�on plans.
#1 – Organiza�onal Development
Sub-topics: Organization Culture
#2 – Economic Development
Sub-topics: Investment/Reinvestment; Branding/Identity; Downtown/Heartbeat
Destination
#3 – Financial Planning
#4 – Public Safety
Sub-topics: Design for Public Safety
#5 – Infrastructure
Sub-topics: City Hall, Library, Police Substation; Parks & Recreation; Landscape
Maintenance; Third Fire Station
#6 – Inclusion
Sub-topics: Communication & Engagement; Gathering Places; Arts & Culture
#7 – Innova�on & Technology
Sub-topics: 21st Century Smart City; City-wide WIFI
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GOALS
Key:
Top Priority Goals – Level 1
Second Priority Goals – Level 2
Third Priority Goals – Level 3
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TARGET #1 GOALS – ORGANIZATIONAL DEVELOPMENT
Priority
Level
Mayor/
Council
Priority
Goal # Goal
1 Right-size the organiza�on and staffing consistent
with City services, needs, expecta�ons, and strategic
plan priori�es
2 Implement strategies to remain compe��ve in
atrac�ng and retaining talent
3 Developing talent
4 Ensure that customer service levels are Exceeding
Eastvale’s Expecta�ons Everyday
5 Iden�fy and recommend tools necessary for op�mal
employee performance
6 Transi�on Contract Services in house for compliance
with CalPERS
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TARGET #2 GOALS – ECONOMIC DEVELOPMENT
Priority
Level
Mayor/
Council
Priority
Goal # Goal
1 CL, IB, CD,
TR
1 “Atract and retain Businesses that aligns with
diverse community needs and provide choices”
2 Streamline the development process
1 CD, JY, TR,
JY
3 Create “Des�na�on Eastvale” with high quality and
unique businesses
2 IB 4 Develop branding and iden�ty for Eastvale
5 Develop strategies for business reten�on, business
support, and business reward
6 Re-invest in and revitalize exis�ng shopping centers
7 Implement strategies to retain local talent e.g.
increase local jobs and match talent to businesses
8 Diversify the housing stock with more op�ons
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TARGET #3 GOALS – FINANCIAL PLANNING
Priority
Level
Mayor/
Council
Priority
Goal # Goal
1 Develop ongoing strategies for inves�ng
2 Leverage grant funding
3 JY 3 Develop long-term financial model
4 Develop strategies to manage/control the public
safety contract
5 Ensure that the City’s infrastructure keeps pace with
development, and that developers pay their share
3 CD, IB 6 Ensure that City revenues align with expenditures
7 Ensure that businesses invest back in the City
2 CL 8 Be inten�onal about how we spend our money – do
it once, and do it right
9 Evaluate connec�on between economic
development and financial planning
3 JY 10 Conduct financial planning for newly proposed
infrastructure e.g. Civic Center
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TARGET #4 GOALS – PUBLIC SAFETY
Priority
Level
Mayor/
Council
Priority
Goal # Goal
1 CL, CD, IB,
TR
1 Construct a Police Substa�on building
2 Increase community involvement with law
enforcement e.g. volunteerism
3 Increase law enforcement involvement with
community
4 Implement a K-9 program
5 Maintain Neighborhood Watch program, community
enhancement and safety
6 Use innova�on and technology to enhance public
safety with considera�on and balance of privacy and
public trust
7 Maintain Fire response
8 Develop a public safety campaign/educa�onal
aspect using social media and door knocks
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TARGET #5 GOALS – INFRASTRUCTURE
Priority
Level
Mayor/
Council
Priority
Goal # Goal
1 IB, CD, TR,
JY, CL
1 Develop and Construct Civic Center (City Hall,
Library, Police Substa�on, and 3rd Fire Sta�on
1 IB, TR, CD 2 Evaluate Parks & Recrea�on as a City Service
3 Plan for landscape, roads, and street maintenance
e.g. One Dig Policy, Fiber, and Purple Pipe
4 Plan for synchronized traffic signals
5 Improve connec�vity through the trails system
2 JY 6 Improve traffic mobility management around the
schools
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TARGET #6 GOALS – INCLUSION
Priority
Level
Mayor/
Council
Priority
Goal # Goal
3 TR 1 Collaborate to provide cultural and diverse events
and celebra�on (include food)
2 Ensure that the City is inclusive of everyone;
develop an inclusionary ac�on plan and put policy
to prac�ce
3 Develop strategies for the arts in public places e.g.
art and music
4 Iden�fy and/or develop venues for inclusion;
including events and gathering places (e.g.
Amphitheatre)
5 Expand modes of communica�on beyond social
media
6 Develop branding associated with events e.g.
“Eatsville in Eastvale”
7 Evaluate feasibility of crea�ng a posi�on dedicated
to cultural inclusion, or use of consultant services
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TARGET #7 GOALS – INNOVATION & TECHNOLOGY
Priority
Level
Mayor/
Council
Priority
Goal # Goal
1 Create a City Applica�on for use on Smart Phones
3 CL 2 Develop City-wide WIFI
3 Implement a Global GIS Component to digi�ze all
City records and plans (�ed to Economic
Development)
4 Empower staff to innovate for efficiencies; create a
culture of innova�on
5 Engage with developers to implement technology
3 CL 6 Develop and Implement a Smart City
7 Invest internally in so�ware/technology
improvements to enhance customer service
8 Explore and evaluate alterna�ve modes of
transporta�on technology
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ACTION PLANS
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TARGETS
Target #1 – Organiza�onal Development
Target #2 – Economic Development
Target #3 – Infrastructure
Target #4 – Public Safety
Target #5 – Financial Planning
Target #6 – Inclusion
Target #7 – Innova�on & Technology
GOALS BY PRIORITY LEVEL
Priority Level 1 Goals
• Atract and retain Business (Target #2, Goal #1)
• Create “Des�na�on Eastvale” (Target #2, Goal #3)
• Develop and Construct Civic Center (Target #5, Goal #1)
• Construct a Police Substa�on building (Target #4, Goal #1)
• Evaluate Parks & Recrea�on as a City Service (Target #5, Goal #3)
Priority Level 2 Goals
• Develop branding and iden�ty for Eastvale (Target #2, Goal #4)
• Improve traffic mobility and management throughout the city’s major corridors around
the schools (Target #5, Goal #7)
Priority Level 3 Goals
• Develop long-term financial model (Target #3, Goal #3)
• Ensure that City revenues align with expenditures (Target #3, Goal #6)
• Conduct financial planning for newly proposed infrastructure (Target #3, Goal #10)
• Collaborate to provide cultural and diverse events and celebra�on (include food) (Target
#6, Goal #1)
• Develop City-wide WIFI (Target #7, Goal # 2)
• Develop and Implement a Smart City (Target #7, Goal #6)
“Be intentional about how we spend our money – do it once, and do it right”
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ACTION PLANS
Ac�ons/Schedule for Priority “Level 1” Goals
Target #2: ECONOMIC DEVELOPMENT
Goal #1: Atract and retain Business - that aligns with diverse community needs and
provide choices
Ac�ons:
Responsible: Time Frame:
Develop Economic Development Website that
atracts businesses to Des�na�on Eastvale
Economic
Development
July 2021
U�lize so�ware and technology to help
atract and retain businesses
Economic
Development
Monthly
Conduct 12 businesses visits to build and
strengthen rela�onships with business
community
Economic
Development
2021
U�lize business inven�ve programs to atract
restaurants
Economic
Development
On-going
Connect with businesses and inform of
resources and opportuni�es for growth and
expansion
Economic
Development
Monthly
Support business atrac�on through
expedited en�tlement
Planning On-going
Support business reten�on through
community aesthe�cs
Community
Enhancement &
Safety
On-Going
26
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 21
ACTION PLANS
Ac�ons/Schedule for Priority “Level 1” Goals
Target #2: ECONOMIC DEVELOPMENT
Goal #2: Create “Des�na�on Eastvale” - with high quality and unique businesses
Ac�ons:
Responsible: Time Frame:
Iden�fy and create community site for
public events
Community
Development
May 2021
Develop Shop Eastvale Love Eastvale,
Dine Eastvale and Play Eastvale
campaign targe�ng quality and unique
businesses
Economic
Development
August 2021
Accela (enhanced business interac�on,
streamline permits
Community
Development
December 2021
Establish Development Review Commitee
processes to provide streamlined
development process
Planning April 2021
Eastvale 2040 Land Use Element Planning 2021-2022
Zoning Code Update to support en�tlement
of high quality businesses
Planning, ED 2021-2022
27
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 22
ACTION PLANS
Ac�ons/Schedule for Priority “Level 1” Goals
Target #5: INFRASTRUCTURE
Goal #3: Develop and Construct Civic Center - City Hall, Public Library, Police Substation,
and 3rd Fire Station
Ac�ons:
Responsible: Time Frame:
Leal Master Plan Implementa�on Community
Development
Winter 2022
Eastvale 2040 Planning Fall 2021
Offsite Improvement Infrastructure cost
es�mate
Community
Development/
Engineering
April 2021
Land appraisal Community
Development
April 2021
Financial Performa Community
Development
April 2021
Site Selec�on Community
Development
Summer/Fall 2021
Development Agreement or Public
Partnership to implement
Community
Development
Summer/Fall 2021
28
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 23
ACTION PLANS
Ac�ons/Schedule for Priority “Level 1” Goals
Target #4: PUBLIC SAFETY
Goal #1: Construct a Police Substa�on building
Ac�ons:
Responsible: Time Frame:
Leal Master Plan Implementa�on Community
Development
Winter 2021
Eastvale 2040 Planning Fall 2021
Offsite Improvement Infrastructure cost
es�mate
Community
Development/
engineering
April 2021
Land appraisal Community
Development
April 2021
Financial Performa Community
Development
April 2021
Site Selec�on Community
Development
Summer/Fall 2021
Development Agreement or Public
Partnership to implement
Community
Development
Summer/Fall 2021
29
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 24
ACTION PLANS
Ac�ons/Schedule for Priority “Level 1” Goals
Target #5: INFRASTRUCTURE
Goal #4: Evaluate Parks & Recrea�on for possible internal control.
Ac�ons:
Responsible: Time Frame:
JCSD CFD/LMD analysis Finance/Community
Development
Fall 2021
Joint Mee�ng with JSCD Community
Development
June 2021
Develop a Plan for Services Community
Development
Fall 2021
General Fund Impact/Organiza�onal
Development/Financial Planning
Finance/Talent
Atrac�on and
Development
2021-2022
30
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 25
ACTION PLANS
Ac�ons/Schedule for Priority “Level 2” Goals
Target #2: ECONOMIC DEVELOPMENT
Goal #5: Develop branding and iden�ty for Eastvale
Ac�ons:
Responsible: Time Frame:
Citywide Branding/Monuments in Medians Engineering 2021-2022
Create a Public Art and Art in Public Places
Policy
Planning June 2021
Freeway Interchange Monument Engineering 2021-2022
Create incen�ve for businesses and
developers to create display art within or
outside their business
Economic
Development
2021-2022
31
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 26
ACTION PLANS
Ac�ons/Schedule for Priority “Level 2” Goals
Target #5: INFRASTRUCTURE
Goal #6: Improve traffic mobility and management throughout the city’s major corridors
around the schools
Ac�ons:
Responsible: Time Frame:
Scholar & Harrison ATP Engineering 2021-2023
Schleisman Safe Route to School
improvements
Engineering 2021-2023
Signal Synchroniza�on Program Engineering 2021-2022
Create walkable spaces in private
development
Planning Immediate
Create a walkable community Planning Immediate
Eastvale 2040 Circula�on Element Planning Fall 2021
Implement Limonite Gap Closure Extension
over Cucamonga Creek (West of Archibald)
Engineering 2023-2024
Implement Hamner Avenue Bridge Widening
over Santa Ana River
Engineering 2021-2023
32
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 27
ACTION PLANS
Ac�ons/Schedule for Priority “Level 3” Goals
Target #3: FINANCIAL PLANNING
Goal #7: Develop long-term financial model
Ac�ons: Responsible: Time Frame:
Issue Long Range Financial Services RFP,
select firm and award contract
Finance Spring 2021
Firm completes comprehensive long-range
financial plan forecast in conjunc�on with
staff and delivers long-range financial plan
model document
Finance Summer 2021
Conduct general fund opera�ons financial
planning workshop or presenta�on to City
Council
Finance Winter 2021/22
Update financial plan model with each
major budget review:
• Mid-Year review each winter
• Budget prepara�on each spring
• Include internal and external
changes such as:
• Public safety rate changes
• Economic impacts (ex. COVID-
19 pandemic, recession, etc.)
Finance Ongoing star�ng Mid-
Year 2021/22
Include long-term sec�on in quarterly
interim reports
Finance Ongoing star�ng Spring
2022
Evaluate investment opportuni�es:
• Other post employment benefit
sec�on 115 trust
• Pension Prefunding Sec�on 115
trust
Finance 2023
Ensure that maintenance of development is
sustainable through Condi�ons of Approval
Community
Development
2021
Pay off unfunded liability of pension Finance Summer 2022
33
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 28
Resolve CalPERs audit from 2012-2018 for
contract services
Talent Atrac�on and
Development
2021-2022
34
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 29
ACTION PLANS
Ac�ons/Schedule for Priority “Level 3” Goals
Target #3: FINANCIAL PLANNING
Goal #8: Ensure that City revenues align with expenditures
Ac�ons:
Responsible: Time Frame:
Ensure that the City adopts a balanced budget
before July 1 each year
• Quarterly interim financial reports to
Council
• Monthly budget performance reports
to managers and department heads
Finance Ongoing
Transfer department revenues into each
department within the general ledger. Allows
managers to monitor department level
revenues such as fees.
Finance 2021-22 Budget
Con�nue to consolidate general ledger for ease
of use
Finance Ongoing
Cost Alloca�on Plan and User Fee Study:
Issue Comprehensive Cost Alloca�on Plan and
User Fee Study RFP, select firm and award
contract
Finance Spring 2021
Firm completes comprehensive cost alloca�on
plan in conjunc�on with staff:
• Iden�fy cost of providing program
services
• Iden�fy appropriate special revenue
administra�on costs, reimbursed back
to general fund
• Iden�fy internal service fund
opportuni�es:
• Fleet
• ITS
• Building Maintenance
• Risk Management
• Present to Council
Finance Winter 2021/22
35
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 30
Implement Cost Alloca�on Plan Finance 2022-2023 Budget
Firm completes comprehensive user fee study
using the informa�on gathered from the cost
alloca�on plan in conjunc�on with staff:
• Iden�fy appropriate cost recovery level
for city
• Iden�fy and recommend proper fee
structure
• Iden�fy appropriate annual inflator
• Dra� fee schedules and provide dra�
fee study
• Present to Council for adop�on
Finance Winter 2021/Spring
2022
Implement User Fee Schedules 60 days a�er
Council Adop�on
Finance Winter 2021/Spring
2022
Evaluate and update exis�ng and/or create new
policies in line with GFOA recommenda�ons
• Fund balance
• Structurally balanced budget
Finance 2023
Ensure that infrastructure keeps pace with
development through site plan review
Community
Development
On-going
Pavement Management Engineering Annual
Market Eastvale to atract businesses that
generate sales tax at ICSC
Economic
Development
2021
Accela (streamline business development, and
accoun�ng
Community
Enhancement and
Safety
2021
36
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 31
ACTION PLANS
Ac�ons/Schedule for Priority “Level 3” Goals
Target #3: FINANCIAL PLANNING
Goal #9: Conduct financial planning for newly proposed infrastructure - City Hall, Public
Library, Police Substation, and 3rd Fire Station
Ac�ons:
Responsible: Time Frame:
Once financial planning model is complete,
conduct capital infrastructure financial
planning workshop for:
• Evaluate capital funding op�ons
• Public Private Partnerships
• Other financing methods
• Assess commited reserve
balances
• Evaluate general fund capacity to
fund capital debt; or lease to own;
or Public Private Partnership; debt
posi�on and affordability analysis
• Evaluate long term opera�onal
budget impacts
Finance Winter 2021
Obtain municipal financial advisor and bond
counsel (if necessary)
Finance Spring 2022
Evaluate and update exis�ng and/or create
new policies in line with GFOA
recommenda�ons
• Capital financing policies
• Debt management policies (if
necessary)
Finance 2022
Evaluate and update exis�ng and/or create
new policies in line with GFOA
recommenda�ons
• Capital asset policies
• Capital maintenance and
replacement
Finance 2023
37
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 32
Offsite Improvement Cost Es�mate Community
Development
March 2021
Economic performa and appraisal CD April 2021
Appraisal Community
Development
April 2021
38
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 33
ACTION PLANS
Ac�ons/Schedule for Priority “Level 3” Goals
Target #6: INCLUSION
Goal #10: Collaborate to provide cultural and diverse events and celebra�on (include
food)
Ac�ons:
Responsible: Time Frame:
Support and encourage cultural and diverse
events throughout the community
Community
Development
April/May 2021
Create site for community/public gatherings
to host food, music, and cultural events.
Community
Development in
Partnership with
New Day Church
Spring 2021
Iden�fy Wall Mural Loca�ons Community
Development
Fall 2021
Promote events held by cultural
organiza�ons
Community
Development
On-going
Facilitate cultural conversa�on focused on
sharing experiences
Community
Development
On-going
Par�cipate in community lead Inclusionary
Task Force
Community
Development
On-going
Incorporate Inclusionary/diversity into
Eastvale 2040 in goals, policies objec�ves
both integrated throughout the document
and a stand alone chapter.
Community
Development
Fall 2021
Build on Clear Vision Speaker series topic on
diversity, inclusion and engage,
Community
Development
Fall 2021
Include youth and adult groups in
inclusionary conversa�ons and programs
Community
Development
Fall 2021
Iden�fy and incen�ves cultural business that
reflect commUNITY diversity.
Community
Development
Fall 2021
Installa�on of Grad banners City Manager’s Office May/June 2021
39
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 34
ACTION PLANS
Ac�ons/Schedule for Priority “Level 3” Goals
Target #7 : INNOVATION & TECHNOLOGY
Goal #11: Develop City-wide WIFI
Ac�ons:
Responsible: Time Frame:
City Wide Wi-Fi
• Determine needs and feasibility of
City-wide Wi-Fi vs. localized (or
promoted) Hot Spots
• Connect w/ local businesses to
eliminate redundancy
• Iden�fy funding source to develop
Economic Development
Manager/CM’s Office
Mid 2019
Smart City Element of Eastvale 2040 Planning 2021
Zoning Code Amendment to require WIFI Planning 2021
Require conduit and fiber on Street
Improvement plans
Engineering Immediately
Map exis�ng fiber lines Engineering Spring 2021
Iden�fy Broadband Solu�ons Engineering 2021
40
City of Eastvale
Strategic Planning/Goal Se�ng Workshop
1/29/2021 HR Dynamics & Performance Management, Inc. 35
ACTION PLANS
Ac�ons/Schedule for Priority “Level 3” Goals
Target #7 : INNOVATION & TECHNOLOGY
Goal #12: Develop and Implement a Smart City
Ac�ons:
Responsible: Time Frame:
Signal Synchroniza�on through CIP Program Engineering 2021
Fiber Installa�on on street improvement
plans
Engineering Immediately
Public Space WIFI requirement for new
development
Planning Immediately
Iden�fy and u�lize data analy�cs so�ware to
atract and retain businesses
Economic
Development
2021
Interconnect and Synchronized traffic signals
and camera technology with traffic
management center
Engineering 2021
41