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Ordinance 10-02ORDINANCE NO. 2010-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EASTVALE, CALIFORNIA, ESTABLISHING THE EASTVALE MUNICIPAL CODE, AND ENACTING TITLE(S) 1-3 RELATING TO GENERAL ADMINISTRATION, FINANCES AND CONTRACTING AND DECLARING THE URGENCY THEREOF THE CITY COUNCIL OF THE CITY OF EASTV ALE DOES ORDAIN AS FOLLOWS: SECTION 1. ESTABLISHMENT OF MUNICIPAL CODE A Municipal Code is hereby established for the City ofEastvale, and Titles 1, 2, and 3 thereof are enacted as set forth in Attachment "A," attached hereto and incorporated herein by this reference as if set forth in full. SECTION 2. INTENTION TO SUPERSEDE COUNTY ORDINANCES The provisions of this ordinance are intended to and do supersede any provisions of the ordinance of the County of Riverside which cover the same matters as in this Ordinance and which are in effect pursuant to Ordinance No. 2010-1 ofthe City. SECTION 3. SEVERABILITY If any section, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases or portions thereof be declared invalid or unconstitutional. SECTION 4. EFFECTIVE DATE: URGENCY The City ofEastvale is newly incorporated and it comprises territory formerly unincorporated. It is necessary that this ordinance take effect immediately in order to provide a Municipal Code having a scheme of classification for the grouping of ordinances as they are adopted, and to provide a basic administrative framework of rules and regulations under which the fundamental operations of the newly established municipal government can be conducted. Therefore, the City Council finds that this ordinance is necessary for the immediate preservation of the public peace, health, and safety, and declares that it shall take effect immediately upon its adoption as an urgency ordinance. SECTION 5. The City Clerk shall certify as to the adoption ofthis ordinance and shall cause the same to be posted as required by law. 1 PASSED, APPROVED AND ADOPTED this 1st day of October, 2010, by a 4/5th vote. Attest: -_..._. __ ... ----.. Approved as to form: STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) § CITY OF EASTV ALE ) I, Judy L. Haughney, CITY CLERK OF THE CITY OF EASTV ALE, DO HEREBY CERTIFY that the foregoing Ordinance Number 2010-02 was duly and regularly adopted by the City Council of the City ofEastvale at a special meeting held the 1st day of October, 2010, by the following called vote: AYES: NOES: ABSENT: ABSTAIN: RUSH, DEGRANDPRE, HOWELL, WELCH, BOOTSMA NONE NONE NONE 2 ATTACHMENT "A" Title 1 GENERAL PROVISIONS Chapters: 1.01 Code Adopted 1.02 City Seal Sections: 1.01.001 1.01.002 1.01.003 1.01.004 1.01.005 1.01.010 1.01.015 1.01.020 1.01.030 1.01.040 1.01.050 1.01.100 1.01.110 1.01.120 1.01.130 1.01.140 1.01.150 1.01.160 1.01.170 1.01.200 1.01.210 1.01.220 1.01.230 1.01.240 1.01 250 1.01.260 1.01.300 1.01.310 1.01.320 {00004092.DOC V2} Chapter 1 .01 CODE ADOPTED Declaration of Purpose. Establishment of Municipal Code. Contents of Code. Outline of Code. Maintenance of Code. Interpretation of Code and Other Ordinances. Reserved Effect of Code on Past Actions and Obligations. Partial Invalidity. Territorial Limitation. Local Signification. Rules of Construction. Effect of Headings. Meaning of "Section" and "Subsection." Acts by Deputies. "Writing." Reference to Ordinances: Application to Amendments. Statute of Limitations. Definitions Violation of Municipal Code-Infraction Aiding and Abetting. Punishments. Imprisonment in County Jail. Violations Public Nuisances. Nuisances: Recovery of Abatement Expenses. Violations of Administrative Provisions. Notices -Service Notices-Proof Administrative Mandamus -Statute of Limitations 3 1.01.001 Declaration of Purpose. The City Council finds that it is desirable and in the public interest to establish a Municipal Code in order to provide a system of organization for the classification and grouping of ordinances which the Council may adopt. The Council intends on adopting ordinances of a general and permanent nature to provide for their placement in accordance with the scheme of the Code. This will provide the user with a convenient and logical compilation of the ordinances of the City. 1.01.002 Establishment of Municipal Code. This Code shall be known as the "Eastvale Municipal Code." It shall be sufficient to refer to this Code as the Eastvale Municipal Code in any prosecution for the violation of any provision of this Code. It shall also be sufficient to designate any ordinance adding to, amending, or repealing provisions of this Code as an addition or amendment to, or a repeal of the Eastvale Municipal Code, or any portion thereof. 1.01.003 Contents of Code. The Eastvale Municipal Code shall consist of all ordinances adopted by the City Council which are of a general and permanent nature. An ordinance relating to any of the following subject matters is not considered an ordinance of general and permanent nature and need not be included within the Municipal Code: (a) The naming of streets or roads; (b) Granting, altering, or withdrawing franchises; (c) Levying real property taxes; (d) Calling an election; (e) Annexation proceedings; (f) Interim zoning measures; (g) Zoning or rezoning a particular parcel of property; and (h) Such other ordinances of a special or particular subject matter which the Council considers inappropriate to a compilation of laws of a general and permanent nature. 1.01.004 Outline of Code. (a) The ordinances of the City which are of a general and permanent nature shall be organized and grouped according to subject matter. (b) Ordinances which are adopted from time to time shall be classified and organized under the following scheme of titles: ( 1) General Provisions (2) Administration and Personnel (3) Revenue and Finance (4) Miscellaneous Regulations (5) Business Regulations (6) Health and Sanitation (7) Subdivisions {00004092.DOC V2) 4 (8) Buildings and Construction (9) Planning and Zoning (1 0) Animals (11) Peace, Morals, and Safety (12) Vehicles and Traffic (13) Parks and Recreational Facilities (14) Streets and Sidewalks (15) Water and Sewers (16 and continuing) RESERVED 1.01.005 Maintenance of Code. At least three (3) copies of this Code, duly certified by the City Clerk, shall be maintained on file in the office of the City Clerk as official copies of this Code. Additional copies of this Code shall be distributed to the departments of the City as prescribed by the City Manager. Duly certified copies of each ordinance making a change in this Code shall be filed in the office of the City Clerk in books for such purpose, duly indexed for ready reference. Semi-annually the City Clerk shall cause the loose leaf pages of this Code in which changes have been made to be reproduced, including a notation as to the ordinance number and the date on which such change was adopted. Such reprinted pages shall be distributed in order that the loose leaf copies of this Code, prepared for the use and convenience of the officers and employees of the City and the general public, may be brought up to date. 1.01.010 Interpretation of Code and Other Ordinances. The provisions of this Code and all proceedings under it are to be construed to affect its purposes and to promote justice. All the provisions of this Code and all other City ordinances shall be interpreted to refer to the appropriate or designated officer or office of the City, and whether an ordinance, uniform code, statute, or other matter which is adopted by reference refers to any department, officer, employee, inspection, police, or other functions, unless the context requires otherwise, all references shall be to the appropriate or designated office, officer, department, agency, employee, or function of the City, or to the person or agency performing the function for the City. 1.01.020 Effect of Code on Past Actions and Obligations. Neither the adoption of this Code or any portion thereof, nor the repeal by this Code of any ordinance previously in effect in the City or within the territory currently comprising the City, shall in any manner affect the prosecution for the violation of any ordinance, which violation was committed prior to the effective date of this Code, nor be construed as a waiver of any license fee or penalty due and unpaid under such ordinances on such effective date, nor be construed as affecting any of the provisions of such ordinances relating to the collection of any such license fee or penalty or the penal provisions applicable to any violation of such ordinances, nor to affect the validity of any bond or cash deposit required to be posted, filed, or deposited pursuant to any ordinances, and {00004092.DOC V2} 5 all vested rights and obligations pertaining to such ordinances shall continue in full force and effect. 1.01.030 Partial Invalidity. If any Chapter, Section, sentence, clause, or portion of this Code is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and such holding shall not affect the validity of the remaining portions thereof. 1.01.040 Territorial Limitation. This Code shall refer only to the omission or commission of acts within the territorial limits of the City of Eastvale and that territory outside of the City over which the City has jurisdiction or control by virtue of the California Constitution, or any law, or by reason of ownership or control of property. 1.01.050 Local Signification. All references in this Code to places, acts, persons, or things and all else in relation to this Code shall be construed to mean that the same are applicable to this City, whether the City is mentioned in each particular section or not. 1.01.1 00 Rules of Construction. Unless the provisions of this Code otherwise specifically provide, or the context of this Code indicates to the contrary, the general provisions, rules of construction, and definitions set forth in the following Sections of this Chapter shall govern the construction of this Code. 1.01.110 Effect of Headings. The Title, Chapter, Article, and Section headings contained in this Code shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning, or intent of the provisions of any Title, Chapter, Article, or Section of this Code. 1.01.120 Meaning of "Section" and "Subsection." "Section" shall mean a section of this Code, unless some other source is specifically set forth. "Subsection" shall mean a subsection of the section in which the term occurs, unless some other section is expressly set forth. 1.01.130 Acts by Deputies. Whenever a power is granted to, or a duty is imposed upon, a public officer or employee, the power may be exercised or the duty may be performed by a deputy of such officer or employee or by a person otherwise duly authorized pursuant to law or ordinance, unless this Code expressly provides otherwise. 1.01.140 "Writing." "Writing" includes any form of recorded message capable of comprehension by ordinary visual means. Whenever any notice, report, statement, or record is required or authorized by this Code, such notice, report, statement, or record shall be made in writing in the English language, unless this Code expressly provides otherwise. 1.01.150 References to Ordinances: Application to Amendments. Whenever any reference in this Code is made to an ordinance, the reference shall apply to such ordinance of the City, unless this Code expressly provides otherwise. Whenever any reference is made to any portion of this Code or to any ordinances of this City, the reference shall apply to all amendments and additions to this Code. 1.01.160 Statute of Limitations. When a limitation or period of time prescribed in any existing ordinance or statute for acquiring a right or barring a remedy, or for any other purpose, has begun to run before this Code goes into effect, the time which has already run shall be deemed a part of the time prescribed as such limitation. {00004092.DOC V2} 6 1.01.170 Definitions. As used in this Code, unless a different meaning is apparent from the context or is specified elsewhere in the Code: (a) "Calendar year" shall mean from January 1 through December 31 of any given year. (b) "City" shall mean the City of Eastvale. (c) "City Manager" shall mean the appointed official of the City who occupies the position of chief administrative officer of the City. (d) "Council" shall mean the City Council of the City of Eastvale. (e) "Council Member" shall mean a person duly elected to the Council. (f) "County" shall mean the County of Riverside. (g) "Day" shall mean calendar day unless specified otherwise. (h) "Fiscal year" shall mean from July 1 of any given year through June 30 of the following year. (i) "Gender". The masculine gender shall include the feminine and neuter "genders. (k) "Month" shall mean a calendar month, unless otherwise specially expressed. (I) "Number." The singular number shall include the plural, and the plural number shall include the singular, unless the context clearly indicates otherwise. (m) "Oath" shall include affirmation. (n) "Official time standard." Wherever certain hours are named in this Code, they shall mean Standard Time or Daylight Saving Time as may be in current use in the City. (o) "Operate" shall mean and include carrying on, keeping, conducting, or maintaining. (p) "Owner" applied to a building or land, shall include any part owner, joint owner, tenant, tenant in common, or joint tenant of the whole or a part of such building or land. (q) "Person" shall include any person, firm, company, corporation, partnership, association, public corporation, city (except the City of Eastvale), the County of Riverside, any district in the County of Riverside, the State of California, or the United States of America, or any department, agency, or political subdivision of the above, unless this Code expressly provides otherwise. (r) "Personal property" shall include money, goods, chattels, things in action, and evidences of debts. {00004092.DOC V2} 7 (s) "Police" shall mean the agency which performs the appropriate law enforcement function for the City. "Police Chief," "Chief of Police," or "Chief of Police Services," shall mean the head of the agency or division which at the time involved has responsibility for performing the police function for, or within, the City. (t) "Property" shall include real and personal property. (u) "Quarterly" where used to designate a period of time, shall mean the first three calendar months of any given year or succeeding period of three calendar months. (v) "Real property" shall include land, tenements, and hereditaments. (w) "Sale" shall include any sale, exchange, barter, or offer for sale. (x) "Shall" shall be mandatory. (y) "State" shall mean the State of California, (z) "Street" shall include all streets, highways, avenues, boulevards, alleys, courts, places, squares, or other public ways in the City which have been or may hereafter be dedicated and open to public use, or such other public property so designated in any State law. (aa) "Tenant or occupant" applied to a building or land, shall include any person who occupies the whole or a part of such building or land, whether alone or with others. (ab) "Tense." The present tense shall include the past and future tense, and the future tense shall include the present tense. Words and phrases not defined in this Code shall be construed according to the approved usage of the language, or, when appropriate, by reference to definitions contained in State or Federal law. 1.01.200 Violation of Municipal Code •• Infraction. It shall be unlawful for any person to violate any provision or to fail to comply with any of the requirements of this Code or the provisions of any Code adopted by reference by this Code or any provision of any ordinance of the City not included within this Code. Any person violating any such provisions or failing to comply with any of the mandatory requirements of this Code or any Code adopted by reference by this Code or any other City ordinance shall be guilty of an infraction, unless such violation is specifically designated as constituting a misdemeanor. Each such person shall be guilty of a separate offense for each and every day during any portion of which any violation of any provision of this Code, or any provision of any Code adopted by reference by this Code, or of any other City ordinance. is committed, continued, or permitted by such person, and may be punished accordingly. 1.01.210 Aiding and Abetting. Whenever any act or omission is made unlawful by this Code, it shall include causing, permitting, aiding, abetting, suffering, or-concealing the fact of such act or omission. {00004092.DOC V2} 8 1.01.220 Punishments. (a) Any conviction of a misdemeanor under the provisions of this Code shall be punishable by a fine of not more than one thousand dollars ($1 ,000), or by imprisonment in the County jail for a period not exceeding six (6) months, or by both such fine and imprisonment. (b) Any conviction of an infraction under the provisions of this Code shall be punishable for a first conviction by a fine of not more than one hundred dollars ($100), for a second conviction within a period of one (1) year by a fine of not more than two hundred dollars ($200), and for a third or any subsequent conviction within a period of one (1) year by a fine of not more than five hundred dollars ($500). Any provision or requirement of this Code or of any Code adopted by reference by this Code or of any ordinance of the City not included within this Code, the violation of which or the failure to comply with which is designated as an infraction, shall be prosecutable as a misdemeanor upon a fourth violation within a period of one (1) year and each violation thereafter of the same provision by the same individual within a period of one (1) year. Any violation expressly declared to be punishable, in the discretion of the court by either a fine, or by a fine or imprisonment, or both, shall become an infraction for all purposes under any of the following circumstances: ( 1) Where a judgment imposes a punishment of a fine not exceeding one hundred dollars ($1 00) in the case of a first offense; or (2) When the court grants probation to a defendant without the imposition of a sentence and, at the time of granting probation, or on application of the defendant or probation officer thereafter, the court declares the offense to be an infraction; or (3) When the City Attorney or the District Attorney files in a court having jurisdiction over misdemeanor offenses a complaint specifying that the offense is an infraction. 1.01.230 Imprisonment in County Jail. Imprisonment for violation of any City ordinance shall be in the County Jail. 1.01.240 Violations Public Nuisances. (a) In addition to other penalties provided by law, any condition caused or permitted to exist in violation of any provision of this Code or any code adopted by reference by this Code or any ordinance of the City not included within this Code, or my such threatened violation, shall be deemed a public nuisance and may be summarily abated as such by the City. (b) Any such violation or threatened violation as referred to in subsection (a), or any condition caused or permitted to exist in violation of any of the provisions of any code adopted by reference by this Code, or of the provisions of any other City ordinance, shall be deemed a public nuisance which may be abated by the City Attorney in a civil judicial action. 1.01.250 Nuisances: Recovery of Abatement Expenses. (a) Whenever any person creating, causing, committing, or maintaining a public nuisance, as referred to in Section 1.01.240 of this Chapter, or other public nuisance, as defined {00004092.DOC V2} 9 under State law or other ordinances or regulations, has been given notice, by or on behalf of the City Attorney or by any other City officer, employee, or policing agent authorized to give such notice, to abate such nuisance or cease and desist from continuing such nuisance or violation of law, and such person fails, refuses, or neglects to comply with the notice within the time specified therein, or if such a time is not specified, then within a time reasonably sufficient to enable such compliance, such non-complying person shall be liable to the City for any and all costs and expenses to the City involved in thereafter abating the nuisance and in obtaining compliance with or enforcing the law as referred to or encompassed within such notice. (b) Costs and expenses, as referred to in Subsection (a) of this Section, may include, but are not limited to, any and all direct costs and expenses related to such things as personnel salaries and benefits, operational overhead, rent, interest, fees for experts or consultants, legal costs or expenses, including attorneys' fees, claims against the City arising as a consequence of the nuisance or violation, and any and all procedures associated with collecting monies due hereunder. (c) The provisions of Subsection (a) of this Section shall also apply to any person who received a notice, as specified therein, abated the nuisance or violation, but subsequently allowed or was responsible for a recurrence of the nuisance or violation. (d) The liability of any person for the payment of the costs and expenses provided for in Subsection (a) of this Section may be waived in whole or in part by the City .Attorney in any case wherein the City Attorney determines, in the City Attorney's sole discretion, that the failure or refusal of such persons to comply with the notice therein involved was based upon a good faith and bona fide issue of law or fact specially involved in the circumstances of the case. Any determination or decision of the City Attorney in this regard shall be final and conclusive and shall not be subject to appeal as prescribed in Title 2 of this Code. (e) Money due to the City pursuant to this Section may be recovered in an appropriate civil action. Alternatively, such liability may be enforced by special assessment proceedings against the parcel of land upon which the nuisance existed, which proceedings may be conducted in a manner substantively similar to proceedings described in Sections 39574 et seq. of the California Government Code relating to weed abatement assessments. 1.01.260 Violation of Administrative Provisions. The violation of, or the failure or omission to perform in accordance with, any administrative provision of this Code by any officer or employee of the City shall generally not be considered a criminal act, but may be deemed a failure to perform the duties or to observe the rules or regulations of the department, office, commission, or board within the meaning of the civil service ordinances and rules and regulations of the City, if applicable. 1.01.300 Notices -Service. Whenever an notice is required to be given or may be given, under any provision of this Code or any provision of any code adopted by reference by this Code, or by any provision of any City ordinance or resolution, such notice shall be deemed given when given as provided here. Unless different or special provisions are specifically made applicable in this Code or in some other applicable enactment, notice shall be given by personal delivery thereof to the person to be notified, by fax delivery with a copy of the fax return, or by deposit in a sealed envelope the United States mail, postage prepaid, certified, return receipt requested, addressed to such person at that person's last know home or business address as such address appears in the public records or any other reliable records pertaining to the matter for which notice is to be given. {00004092.DOC V2} 10 1.01.315 Notices-Proof. Proof of giving any notice may be made by the certificate of any officer or employee of the City or the declaration under penalty of perjury of any person over 18 years old, which confirms service in the manner provided in this Code or other applicable provisions of law. 1.01.320 Administrative Mandamus-Statute of Limitations. The provisions of Code of Civil Procedure 1094.6 hereby are adopted by the City Council and such provisions are made applicable in the City to "decisions" as set out in Section 1094.6 that are final on and after October 1, 2010. Sections: 1.02.010 1.02.020 Adoption Design CHAPTER 1.02 CITY SEAL 1.02.010 Adoption of Seal. A corporate seal for the City is adopted with a design set out as in Section 1.02.020. 1.02.020 Design of Seal. The basic design may be enhanced by additional design elements adopted by the City Council: The seal shall be circular in form, not less than two inches in diameter. Around its circumference shall appear the words "City of Eastvale, California," and within, the words "Incorporated October 1, 2010." Chapters: Title 2 ADMINISTRATION AND PERSONNEL 2.04 City Council 2.08 City Manager 2.1 0 City Clerk 2.15 City Treasurer 2.16 City Attorney Sections: 2.04.010 2.04.020 2.04.030 2.04.040 2.04.050 {00004092.DOC V2} Chapter 2.04 CITY COUNCIL Time and Place of Regular Meetings. Council Meetings--Rules of Order and Decorum. Approved Minutes as Official Record of Proceedings. Council Compensation and Reimbursement Appeals 11 . 2.04.010 Time and Place of Regular Meetings. The regular meetings of the City Council shall be held at a time designated by resolution of the City Council. If the date of any such regular meeting falls on a h.oliday, the regular meeting shall be held at the same hour on the next succeeding day which is not a holiday. 2.04.020 Council Meetings-Rules of Order and Debate. By resolution, the City Council may adopt rules of decorum and conduct at public meetings as deemed necessary or appropriate by the City Council. 2.04.030 Approved Minutes of Open Session As Official Record of Proceeding. (a) Approval of Minutes. Unless the reading of the minutes of the open session of the City Council Meeting is requested by a Member of the Council, such minutes may be approved without reading if the City Clerk has previously furnished each Member with a copy thereof. Minutes shall be approved by voice or roll call vote. (b) Designated as Official Record. Such approved written minutes constitute the official record of City Council proceedings and actions and are superior to any other record, recordation, document, transcript, audiotape, videotape, or other memorial or writing of such proceedings and actions. Any other recordings, tapes, and records of Council proceedings which may be deemed duplicate records shall be kept only as required by Government Code Section 34090.7 as it presently exists and as it may from time to time be amended. 2.04.040 Council Compensation and Reimbursement. Pursuant to Govt. Code Section 36516, as that shall be amended from time to time, compensation shall be paid to each member of the City Council in the amount set forth in that Section, and specifically in the amount of $400 per month. This compensation is exclusive of any amounts payable to each member of the Council as reimbursement for actual and necessary expenses incurred in the performance of official duties as such reimbursement has been established by City Council Resolution pursuant to the provisions of Govt. Code Sections 53232 et seq as those may be amended from time to time. 2.04.050 Appeals of Discretionary Actions and Fees. (a) Except when an appeals process is otherwise set forth in this Code or applicable law and regulations, any person objecting to a discretionary action of denial, suspension or revocation of a permit applied for held by him pursuant to any provisions of this Code or City ordinance, or to any discretionary administrative decision made by any official of the City, or to the amount, collection or waiver of any fee, charge or assessment of any kind, shall appeal in writing to the City Council by filing a notice of such appeal with the City Clerk before pursuing any legal action against the City. The City Council may appoint an ad hoc subcommittee to consider a specific appeal and/or a standing committee for all appeals and provide that the decision of that subcommittee shall be final. (b) No appeal may be filed until the disputed action or matter has been reviewed with the department head and/or the City Manager. There shall be no appeal of a ministerial action or of any law enforcement action involving state law. No fee, charge or assessment may be appealed until after payment of the full amount of such fee, charge or assessment. {00004092.DOC V2} 12 (c) The notice of appeal must be filed within 30 days of the date of the decision or action which is the subject of the appeal, or the payment of any disputed fee, charge or assessment. (d) The notice of appeal shall set forth the matter appealed, the specific grounds for the appeal and the relief sought; the notice shall be returned to the appellant by the City Clerk if such information is not contained in it and the appellant shall have an additional 5 days to correct it and resubmit. The notice shall be accompanied by a fee of $100 or such other amount as set by resolution of the City Council. (e) Upon the timely filing of a complete notice, the City Clerk shall schedule the matter for consideration at a regular City Council meeting (or committee meeting, if the matter has been delegated) within the next 30 days and shall give notice of such hearing at least 15 days in advance. The City Clerk shall provide the notice of appeal and any accompanying materials to the City Council at the same time as other agenda materials are provided. (f) At the time of consideration of the appeal, the appellant has the burden to establish why the action or fee appealed from should be revised. The appellant shall present evidence to support the specific grounds of appeal as set out in the notice. The Council (or subcommittee) may continue the matter from time to time, and at the conclusion of the matter may uphold, modify or reverse the action appealed from or take any action which might legally have been taken. The action of the Council (or, when delegated) shall be final. The provisions of this Code shall govern any further challenge. Sections: 2.08.010 2.08.020 2.08.030 2.08.040 2.08.050 2.08.060 2.08.070 2.08.080 2.08.090 2.08.100 Chapter 2.08 CITY MANAGER Office Created--Term. Eligibility. Compensation. Expense Reimbursement. Designation of Acting City Manager. Powers and Duties. Relations With Council. Departmental Cooperation. Agreements with Council Removal. Limitations 2.08.010 Office Created --Term. The office of the City Manager is created and established. The City Manager shall be appointed by the City Council on the basis of administrative and executive ability and qualifications. The City Council may appoint an "Interim City Manager" to serve as the City Manager at any time during the process of selecting a permanent City Manager. Such Interim City Manager shall have all the powers and duties prescribed by this Chapter and by direction of the City Council. 2.08.020 Eligibility. No member of the City Council shall be eligible for appointment as City Manager until one (1) year has elapsed after such Council Member has ceased to be a Member of the City Council. {00004092.DOC V2} 13 2.08.030 Compensation. The City Manager shall receive such compensation and expense allowances as the City Council shall from time to time determine, and such compensation shall be a proper charge against such funds of the City as the City Council shall designate. 2.08.040 Expense Reimbursement. The City Manager shall be reimbursed for all actual and necessary expenses he incurs in the performance of his or her official duties, including those incurred when traveling on business pertaining to the City, subject to the provisions of state law governing such reimbursement. 2.08.050 Designation of Acting City Manager. The City Manager, by letter filed with the City Clerk or Deputy City Clerk, shall designate a qualified City administrative or other officer to exercise the powers and perform the duties of City Manager during any temporary absence or disability of the City Manager. 2.08.060 Powers and Duties. The City Manager shall be the administrative head of the government of the City under the direction and control of the City Council except as otherwise provided in this Chapter. The City Manager shall be responsible for the efficient administration of all affairs of the City which are under his or her control. In addition to the general powers as administrative head of the City government, and not as a limitation thereon, the City Manager shall be expected and shall have the power to: (a) Enforce all laws and ordinances of the City and to see that all franchises, contracts, permits, and privileges granted by the City Council are faithfully observed; (b) Appoint, remove, promote, and demote any and all officers and employees of the City, except elected officers and the City Attorney, and specifically including the City Clerk and the City Treasurer (although the City Manager may serve in these positions as well), subject to all applicable personnel rules and regulations which may be adopted by the City; (c) Control, order, and give directions to all department heads that are subject to his appointment and removal authority and to subordinate officers and employees of the City under his or her jurisdiction through their department heads; (d) Conduct studies and effect such organization and reorganization of offices, positions, or units under his direction as may be indicated in the interest of efficient, effective, and economical conduct of the City's business: (e) Recommend to the City Council for adoption such measures and ordinances as he or she deems necessary. (f) Attend all meetings of the City Council unless excused therefrom by the Mayor individually or the City Council as a whole, except when his or her evaluation or removal is under consideration; (g) Prepare and submit the proposed annual budget and the proposed annual salary plan to the City Council for its approval; (h) Keep the City Council at all times fully" advised as to the financial condition and needs of the City; {00004092.DOC V2) 14 (i) Make investigations into the affairs of the City and any department or division thereof and any contract or other obligation of the City; and further to investigate all complaints in relation to matters concerning the administration of the City government and in regard to the service maintained by public utilities in the City; and to enter into public works contracts, professional services agreements and make purchases on behalf of the City as otherwise specified in this Code or by applicable state law; U) Exercise general supervision over all public buildings, public parks, and all other public properties which are under the control and jurisdiction of the City; (k) Have the same authority as the Mayor, as the convenience of the parties may dictate, to sign documents specified in Section 40602 of the California Government Code whenever such documents have been approved by the City Council for execution by resolution, motion, minute order, or other appropriate action; (I) Act as the Purchasing Agent; and (1) Perform such other responsibilities and exercise such other powers as may be delegated to the City Manager from time to time by ordinance or resolution or other official action of the City Council. 2.08.070 Relations With Council. The City Council and its Members shall deal with the administrative services of the City only through the City Manager. except for the purpose of inquiry, and neither the City Council nor any Member thereof shall give orders to any subordinates of the City Manager. For purposes hereof. "inquiry" means any and all communications short of giving orders. directions or instructions to any member of the administrative staff. Such staff members shall provide all information reasonably requested by any Council Member. The City Manager shall take orders and instructions from the City Council only when sitting in a duly convened meeting of the City Council and no individual Council Member shall give any orders or instructions to the City Manager. The City Council shall instruct the City Manager in matters of policy. Any action, determination, or omission of the City Manager shall be subject to review by the City Council. The City Council may not overrule, change, or modify any such action, determination, or omission except by the affirmative vote of the majority of the Members of the City Council then in office. 2.08.080 Departmental Cooperation. It shall be the duty of all subordinate officers and of the City Attorney to assist the City Manager in administering the affairs of the City efficiently, economically, and harmoniously. 2.08.090 Agreements With Council. Nothing in this Chapter shall be construed as a limitation on the power or authority of the City Council to enter into any supplemental agreement with the City Manager delineating additional terms and conditions of employment not inconsistent with any provisions of this Chapter. 2.08.1 00 Removal. Limitations. The City Manager at all times shall be at will and shall serve at the pleasure of the City Council. The removal of the City Manager may be only by majority vote of the entire Council then in office at a regular or special meeting. The City Manager may not be removed from office, other than for misconduct, during or within a period of ninety days after any general municipal election at which any new member of the City Council is elected. The purpose of this limitation is to allow such newly-elected member(s) to observe the City Manager's performance. {00004092.DOC V2} 15 Sections: 2.10.010 2.10.020 2.10.030 Chapter 2.1 0 CITY CLERK Authority and Appointment of Office. Compensation. Functions. 2.10.010 Authority and Appointment of Office. The office of the City Clerk is established pursuant to Section 36501 of the California Government Code. The City Clerk shall be appointed by the City Manager. The City Manager may appoint himself as the City Clerk. 2.1 0.020 Compensation. The City Clerk shall receive such compensations and expense allowance as the City Council shall from time to time determine, and such compensation shall be a proper charge against such funds of the City as the City Council shall designate. 2.10.030 Functions. The City Clerk shall have all of the power, duties, and responsibilities granted to and imposed upon the office of the City Clerk by the provisions of Chapter 2 of Part 3 of Division 3 of Title 4 of the Government Code of the State (commencing with Section 40501 ), other general laws of the State, the provisions of this Code, and the ordinances and resolutions of the City Council. The principal functions of the City Clerk shall be to: (a) Attend all meetings of the Council and be responsible for the recording and maintenance of a record of all the actions of the Council; (b) Keep all ordinances and resolutions of the Council in such a manner that the information contained therein will be readily accessible and open to the public. The City Clerk shall attach to the original copy of each ordinance a certificate which shall state the date the ordinance was adopted and, as to an ordinance requiring publication, that the ordinance has been published or posted in accordance with law; (c) Keep all records of the Council and of the office of the City Clerk in such manner that the information contained therein shall be readily accessible and open to the public until such time as any of the records may be destroyed. or reproduced and the original destroyed. in accordance with State law: (d) Serve as the official custodian of all City records; (e) Be the custodian of the seal of the City; (f) Prepare the Council agendas, in conjunction with and under the direction of the City Manager; (g) Perform the duties prescribed by the California Elections Code in conducting municipal elections; {00004092.DOC V2} 16 (h) Perform the duties imposed upon City Clerks by the California Political Reform Act; (i) Be responsible for the publication of all official advertising for the City; U) Be responsible for the maintenance and distribution of the Municipal Code; (k) Process all claims filed against the City and its officers, agents, or employees, pursuant to Chapters 1 and 2 of Part 3 of Division 3.6 of Title 1 of the California Government Code (commencing with Section 900) and Chapter 3.16 of Title 3 of this Code; (1) Perform any financial and accounting duties imposed upon the City Clerk by Sections 40802 through 40805 of the California Government Code, as those may be amended from time to time, and which have not been delegated to the Finance Director; and, (m) Perform such other duties consistent with this Code as may be required of the City Clerk by the City Manager. Sections: 2. 15.010 2.15.020 2.15.030 Chapter 2.15 CITY TREASURER Authority and Appointment of Office. Compensation. Functions. 2.15.010 Authority and Appointment of Office. The office of the City Treasurer is established pursuant to Section 36501 of the California Government Code. The City Treasurer shall be appointed by the City Manager. The City Manager may appoint himself as the City Treasurer. 2.15.020 Compensation. The City Treasurer shall receive such compensation and expense allowance as the City Council shall from time to time determine, and such compensation shall be a proper charge against such funds of the City as the City Council shall designate. 2.15.030 Functions. The City Treasurer shall perform such duties as are prescribed by Sections 41001 through 41007 of the California Government Code and by any other provisions of law applicable to deposit, investment and safekeeping of public funds of the City. { 00004092.DOC V2} 17 Sections: 2.16.010 2.16.020 2.16.030 Office Created. Compensation. Functions. Chapter 2.16 CITY ATTORNEY 2.16.010 Office Created. The office of the City Attorney is hereby established. It shall consist of the City Attorney and such assistants as may be authorized by the City Council. The City Attorney shall administer the office and be responsible for the successful performance of its functions. The City Attorney shall serve under the direct supervision and control of the Council as its legal advisor. The Council may retain or employ other attorneys, assistants. or special counsel as may be needed to take charge of any litigation or legal matters or to assist the City Attorney with such matters. 2.16.020 Compensation. The City Attorney shall receive such compensation and expense allowance as the City Council shall from time to time determine and such compensation shall be a proper charge against such funds of the City as the City Council shall designate. 2.16.030 Functions. The functions of the office of the City Attorney shall be to: (a) offices; Advise the Council and ail City officers in all matters of law pertaining to their (b) Furnish legal service at all meetings of the Council. except when excused or disabled, and give advice or opinion on the legality of all matters under consideration by the Council or by any of the boards and commissions or officers of the City: (c) Prepare and/or approve for consideration all ordinances, resolutions. agreements, contracts, and other legal instruments as shall be required for the proper conduct of the business of the City and approve the form of all contracts. agreements. And bonds given to the City; and, (d) Perform such other legal duties as may be required by the Council or as may be necessary to complete the performance of the foregoing functions. {00004092.DOC V2} 18 Title 3 REVENUE AND FINANCE Chapters: 3.08 INVESTMENT OF MONIES 3.10 COLLECTION OF DEBTS 3.12 RESERVED 3.16 CLAIMS AND DEMANDS 3.18 TRANSFER OF TAX FUNCTIONS 3.20 RESERVED 3.22 REAL PROPERTY DOCUMENTARY TRANSFER TAX 3.24 RESERVED 3.28 TRANSIENT OCCUPANCY TAX Chapter 3.08 INVESTMENT OF MONIES Sections: 3.08.010 Investment of Monies 3.01.08. Provision for Investment of City monies. Pursuant to and in accordance with Govt. Code Section 53607, 53608, 53635 and 53735.5, as those may be amended from time to time, the City Council by resolution shall provide for the investment of city monies and any delegation of authority for such investments. Chapter 3.10 COLLECTION OF DEBTS TO THE CITY Sections: 3.10.010 Collection of Debts to the City 3.10.010 Collection of debts to the City. The amount of any fee, assessment, service charge, utility charge, license or tax of any nature whatsoever imposed by this Code or by any other resolution, ordinance, rule, regulation or otherwise by the City shall be deemed a civil debt owing to the City. An action may be commenced in the name of the City in any court of competent jurisdiction for the collection of any such unpaid amount together with any penalties applicable to it. Such action may also be commenced for the collection of any other amount or debt determined to be due the City on account of any contractual obligation or any tortuous act or conduct by any person. The remedy in this Section shall be cumulative, and the use of an action to collect such amount as a debt by civil action shall not bar the use of any other remedy provided by this Code or by law for the purpose of enforcing the provisions hereof. {00004092.DOC V2} 19 Sections: 3.16.010 3.16.020 3.16.030 3.16.040 3.16.050 3.16.060 3.16.070 3.16.080 3.16.090 Chapter 3.16 CLAIMS AND DEMANDS Claims for Money or Damages. Auditing Prerequisite to Payment. Forms for Demands. Departmental Approval of Claims. Approval by City Manager. Prepayment of Demands. Register of Demands. City Council Approval Record of Approved Demands. 3.16.010. Claims for Money or Damages. As a prerequisite to bringing suit thereon against the City or any officer, employee, department, commission, or board of the City, any claim for money or damages, including claims which would otherwise be excepted by Section 905 of the California Government Code and those challenging a fee, charge or assessment, which is not governed by any other statute or regulation expressly relating thereto, shall be presented and acted upon in accordance with Title 1: Division 3.6, Part 3; Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 91 0) of the California Government Code, as that may be amended from time to time. This Section shall relate only to the bringing of suit upon any claim, and shall not be deemed to apply to the authority of the Director of Finance, the City Council, and other City officers to process and pay, in the ordinary course of business, the just obligations of the City, such as routine salaries and wages, principal and interest on bonds, payments for purchases, and other like expenditures for which there is an express budget appropriation and in connection with which there is no dispute as to the obligation and amount being payable. 3.16.020 Auditing Prerequisite to Payment. No payment shall be made from City funds unless the demand which is to be paid is duly audited as prescribed herein or by other provisions of law. In addition to any other legal requirements, this process specifically applies to reimbursement claims submitted by City Council members and staff. 3.16.030 Forms-Blanks for Demands. Claims against the City shall be paid on forms to be prescribed by the Director of Finance or City Manager. 3.16.040 Departmental Approval of Claims. Except for tort claims, every claim and demand received against the City shall be first presented to and approved in writing by the applicable department head, who shall confirm the actual delivery or rendition of the supplies, materials, property, or service for which payment is claimed as well as that the quality and prices correspond with the original specifications and contracts, if any, upon which the claim is based, that the demand in all other respects is proper and valid, and shall indicate the budgetary account to which said demand is to be charged. { 00004092.DOC V2} 20 3.16.050 Approval by City Manager. Each demand approved by the receiving department or office shall be presented to the City Manager or to the Director of Finance who shall determine whether: (a) The claim is legally due and owing by the City; (b) There are budgeted or otherwise appropriated funds available to pay said claim; (c) The claim conforms to a valid requisition or order; (d) The prices and computations shown on the claim are verified. (e) The claim contains the approval of other departments and officials as required. 3.16.060 Prepayment of Demands. (a) Prepayment of demand prior to audit by the City Council may be made in conformance with the authority provided by Section 37208 of the California Government Code. (b) Whenever the City Manager determines that a refund of fees, taxes, or other receipts collected in error or in advance of being earned, or of money the refund of which is otherwise required pursuant to specific provisions of this Code or of any other ordinance of this City, is due then any such refund shall be deemed as conforming to the currently approved budget, and may be prepaid in the same as other demands encompassed within the terms of Subsection (a) of this Section. 3.16.070 Resister of Demands. Following audit of demands, the City Manager or Director Finance shall prepare a register of audited demands showing the claimant's name, amount of demand, the warrant number and date thereof, and transmit said register to the City Council, with a recommendation of approval or other report. 3.16.080 City Council Approval. The register of demands shall be presented to the City Council at the next meeting thereof. The City Council may by resolution approve, conditionally or partially approve, or reject such register of demands. 3.16.090 Record of Approved Demands. Following approval of the register of demands by the City Council, the Mayor and the City Manager shall endorse the register of audited demands to signify that the demands therein were properly processed prior to any action taken by the City Council." Chapter 3.18 TRANSFER OF TAX FUNCTIONS Sections: 3.18.010 Assessment and Collection of City Taxes by County. 3.18.010 Assessment and Collection of City Taxes by County. Pursuant to the authority granted by Section 51501 of the California Government Code, the assessment and tax {00004092.DOC V2} 21 collection duties performed by the City Assessor and Tax Administrator are hereby transferred to the Assessor and Tax Administrator respectively of the County of Riverside Sections: 3.22.010 3.22.020 3.22.030 3.22.040 3.22.050 3.22.060 3.22.070 3.22.080 3.22.090 3.22.100 3.22.110 3.22.120 3.22.130 3.22.140 3.22.150 3.22.160 Chapter 3.22 REAL PROPERTY DOCUMENTARY TRANSFER TAX Short title--Adoption. Imposition--Rates. Payment. Tax inapplicable to instruments in writing to secure debts--in lieu of foreclosure. Tax inapplicable to instruments in writing to secure debts. Tax inapplicable to any deed, instrument or other writing which purports to transfer, divide or allocate property assets between spouses under judgment of dissolution of marriage, separation or agreement in contemplation of judgment or order. Government and its agencies not liable. Deed, instrument or other writing for conveyance of realty by state or political subdivision or agency with agreement for purchaser to reconvey. Deed, instrument or other writing for conveyance by State, political subdivision or agency of realty financed by obligations issued by nonprofit corporation. Tax inapplicable to conveyance of make effective plan of reorganization or adjustment. Tax inapplicable to make effective order of Securities and Exchange Commission. Partnerships. Inter Vivos Gifts. Subsequent Amendments to Transfer Tax Exemptions. Administration. Claims for Refund. 3.22.010 Short title--Adoption. This Chapter shall be known as the "Eastvale Real Property Transfer Tax." This Chapter is adopted pursuant to the authority contained in Part 6. 7 (commencing with Section 11901) of Division 2 of the California Revenue and Taxation Code. 3.22.020 Imposition--Rates. There is imposed on each deed, instrument or writing by which any lands, tenements or other realty sold within the City shall be granted, assigned, transferred or otherwise conveyed to or vested in, the purchaser or purchasers or any other person or persons, at the direction of such purchaser or purchasers, when the consideration or value of the interest or property conveyed (exclusive of the value of any lien or encumbrances remaining thereon at the time of sale) exceeds one hundred dollars ($100.00), a tax at the rate of twenty-seven and one-half cents ($0.275) for each five hundred dollars ($500.00) of consideration or value or fractional part thereof. {00004092.DOC V2} 22 3.22.030 Payment. Any tax imposed pursuant to Section 3.22.020 of this Chapter shall be paid by any person who makes, signs or issues any document or instrument subject to the tax or for whose use or benefit the same is made, signed or issued. 3.22.040 Tax Inapplicable to Instruments In lieu of Foreclosure. Any tax imposed pursuant to this Chapter shall not apply with respect to any deed, instrument or writing to a beneficiary or mortgagee, which is taken for the mortgagor or trustor as a result of or in lieu of foreclosure; provided, that such tax shall apply to the extent that the consideration exceeds the unpaid debt, including accrued interest and cost of foreclosure. Consideration, unpaid debt amount, and identification of the grantee as beneficiary or mortgagee, shall be noted on each such deed, instrument or writing or stated in the affidavit or declaration under penalty of perjury for tax purposes. 3.22.050 Tax Inapplicable to Instruments in Writing to Secure Debts. Any tax imposed pursuant to this Chapter shall not apply to any instrument in writing given to secure a debt. 3.22.060 Tax Inapplicable to any Deed. Instrument or Other Writing which Purports to Transfer Divide or Allocate Property Assets between Spouses under Judgment of Dissolution of Marriage. Separation or Agreement in contemplation of Judgment or Order. (a) Any tax imposed pursuant to this Chapter shall not apply with respect to any deed, instrument or other writing which purports to transfer, divide or allocate community, quasi- community, quasi-marital property assets between spouses for the purpose of effecting a division of community, quasi-community or quasi-marital property which is required by judgment decreeing a dissolution of the marriage or legal separation, by judgment of nullity or by any other judgment or order rendered pursuant to the California Family Code, or by a written agreement between the spouses, executed in contemplation of any such judgment or order, whether or not the written agreement is incorporated as a part of any of those judgments or orders. (b) In order to qualify for the exemption provided in Subsection (a) of this Section, the deed, instrument or other writing shall include a written recital, signed by either spouse, stating that the deed, instrument or other writing is entitled to the exemption. 3.22.070 Government and its Agencies not Liable. Any deed, instrument or writing to which the United States or any agency or territory, or political subdivision thereof, is a party shall be exempt from any tax imposed pursuant to this Chapter when the exempt agency is acquiring title. 3.22.080 Deed, Instrument or Other Writing. for Conveyance of Realty by State or Political Subdivision or Agency with Agreement for Purchaser to Reconvey. Any tax imposed pursuant to this Chapter shall not apply with respect to any deed, instrument or other writing by which realty is conveyed by the State, any political subdivision thereof or any agency or instrumentality of either thereof, pursuant to an agreement whereby the purchaser agrees to immediately reconvey the realty to the exempt agency. 3.22.090 Deed. Instrument or Other Writing for Conveyance by State, Political Subdivision or Agency of Realty Financed by Obligations Issued by Nonprofit {00004092.DOC V2} 23 Corporation. Any tax imposed pursuant to this Chapter shall not apply with respect to any deed, instrument or other writing by which the State, any political subdivision thereof or agency or instrumentality of either thereof, conveys to a nonprofit corporation realty the acquisition, construction or improvement of which was financed or refinanced by obligations issued by the nonprofit corporation on behalf of a governmental unit, within the meaning of Section 1.103-1 (b) of Title 26 of the Code of Federal Regulations. 3.22.100 Tax Inapplicable to Conveyances to Make Effective Plan of Reorganization or Adjustment. (a) Any tax imposed pursuant to this Chapter shall not apply to the making, delivering or filing of conveyances to make effective any plan of reorganization or adjustment: 1. Confirmed under the Federal Bankruptcy Act, as amended; 2. Approved in an equity receivership proceeding in a court involving a railroad corporation, as defined in Title 11 of the United States Code, as amended; 3. Approved in an equity receivership proceeding in a court involving a corporation as defined in Title 11 of the United States Code, as amended; or 4. Whereby a mere change in identity, form or place of organization is effected. (b) Subsection (a) of this Section shall apply only if the making, delivery or filing of instruments of transfer or conveyances occurs within five years from the date of such confirmation, approval or change. 3.22.110 Tax Inapplicable to Make Effective Order of Securities and Exchange Commission. Any tax imposed pursuant to this Chapter shall not apply to the making or delivery of conveyances to make effective any order of the Securities and Exchange Commission, as defined in subdivision (a) of Section 1083 of the Internal Revenue Code of 1954; but only if: (a) The order of the Securities and Exchange Commission in obedience to which such conveyance is made recites that such conveyance is necessary or appropriate to effectuate the provisions Section 79k of Title 15 of the United States Code, relating to the Public Utility Holding Company Act of 1935; (b) Such order specifies the property which is ordered to be conveyed; (c) Such conveyance is made in obedience to such order. 3.22.120 Partnerships (a) In the case of any realty held by a partnership or other entity treated as a partnership for federal income tax purposes, no levy shall be imposed pursuant to this Chapter by reason of any transfer of an interest in a partnership or other entity or otherwise, if both of the following occur: {00004092.DOC V2} 24 1. Such partnership or other entity treated as a partnership is considered a continuing partnership within the meaning of Section 708 of the Internal Revenue Code of 1986; and 2. Such continuing partnership or other entity treated as a partnership continues to hold the realty concerned. (b) If there is a termination of any partnership or other entity treated as a partnership for federal income tax purposes, within the meaning of Section 708 of the Internal Revenue Code of 1986, for purposes of this Chapter, the partnership or other entity shall be treated as having executed an instrument whereby there was conveyed, for fair market value (exclusive of the value of any lien or encumbrance remaining thereon), all realty held by the partnership or other entity at the time of the termination. (c) Not more than one tax shall be imposed pursuant to this Chapter by reason of a termination described in Subsection (b), and any transfer pursuant thereto, with respect to the realty held by a partnership or other entity treated as a partnership at the time of the termination. (d) No levy shall be imposed pursuant to this Chapter by reason of any transfer between an individual or individuals and a legal entity or between legal entities that results solely in a change in the method of holding title to the realty and in which proportional ownership interests in the realty, whether represented by stock, membership interest, partnership interest, cotenancy interest, or otherwise, directly or indirectly, remain the same immediately after the transfer. 3.22.130 Inter Vivos Gifts. Any tax imposed pursuant to this Chapter shall not apply to any deed, instrument, or other writing which purports to grant, assign, transfer, convey, divide, allocate, or vest lands, tenements, or realty, or any interest therein, if by reason of such inter vivos gift or by reason of the death of any person, such lands, tenements, realty, or interests therein are transferred outright to, or in trust for the benefit of, any person or entity. 3.22.140 Subsequent Amendments to Transfer Tax Exemptions. All subsequent amendments to Chapter 3 (commencing with Section 11921) of Part 6.7 of Division 2 of the California Revenue and Taxation Code shall automatically become part of this Chapter and be qeemed incorporated by reference. 3.22.150 Administration. The County Recorder shall administer this Chapter in conformity with the provisions of Part 6.7 of Division 2 of the California Revenue and Taxation Code and the provision of any County ordinance adopted pursuant thereto. 3 22.160 Claims for Refund. Claims for refund of taxes imposed pursuant to this Chapter shall be governed by the provisions of Chapter 5 (commencing with Section 5096 of Part 9 of Division 1) of the California Revenue and Taxation Code. {00004092.DOC V2} 25 Sections: 3.28.010 3.28.020 3.28.030 3.28.040 3.28.050 3.28.060 3.28.070 3.28.080 3.28.090 3.28.100 3.28.110 3.28.110 3.28.130 3.28.140 3.28.150 3.28.160 3.28.170 3.28.180 3.28.190 3.28.200 3.28.210 3.28.220 3.28.230 3.28.240 3.28.250 3.28.260 3.28.270 3.28.280 3.28.290 3.28.010 Short title. Short title. Definitions. Chapter 3.28 Transient Occupancy Tax Tax imposed. Exemptions. Operator's duties. Registration. Returns and remittances. Reporting and remitting. Cessation of business. Delinquency. Fraud. Failure to collect and report tax-Determination of Tax Administrator. Appeal. Records. Refunds. Revocation of permit. Closure of hotel without permit. Recording certificate-Lien. Priority and lien of tax. Warrant for collection of tax. Seizure and sale. Successor's liability-Withholding by purchase. Liability of purchaser-Release. Responsibility for payment. Withhold notice. Violations-Misdemeanor. Extension of time. Divulging of information forbidden. Agreement with County. The short title of this Chapter shall be "transient occupancy tax." 3.28.020 Definitions. The following words and phrases shall, for the purposes of this Chapter, be defined as follows, unless it is clearly apparent from the context that another meaning is intended. (a) "Hotel" means any structure, or any portion of any structure, which is occupied or intended or designed for use or occupancy by transients, including but not limited to dwelling, lodging or sleeping purposes, and includes any hotel, inn, tourist home or house, motel, public campsite or recreational vehicle site, studio hotel, bachelor hotel, lodging house, rooming house, apartment house, time-share project or facility offered for public use, dormitory, public or private club, mobile home or house trailer at a fixed located, or other similar structure or portion thereof, duplex, triplex, single-family dwelling units except any private dwelling house or other {00004092.DOC V2} 26 individually owned single-family dwelling house unit rented only occasionally (infrequently) and incidentally to the normal occupancy by the owner or his family; provided that the burden of establishing that the housing or facility is a hotel as defined herein shall be upon the owner or operator thereof who shall file with the Tax Administrator such information as the Tax Administrator may require, to establish and maintain such status. (b) "Occupancy" means the use or possession, or the right or entitlement to the use or possession, of any hotel, room, rooms or any portion thereof offered for rent to be used or occupied for dwelling, lodging or sleeping purposes regardless of the purpose for which such rooms are rented or provided. (c) "Operator" means the person who is proprietor of the hotel whether in the capacity of owner, lessee, sublessee, mortgagee in possession, licensee, or in any other capacity. Where the operator performs his or its functions through a managing agent of any type or character, the managing agent shall also be deemed an operator for the purpose of this Chapter, and shall have jointly and severally the same duties and liabilities as the principal. Compliance with the provisions of this Chapter by either the principal or the managing agent shall, however, be considered to be compliance by both. (d) "Person" means any individual, firm, partnership, joint venture, association, social club, fraternal organization, joint stock company, corporation, estate, trust, business trust, receiver, trustee, syndicate, or any other group or combination acting as a unit. (e) "Rent" means the amount of the consideration charged or chargeable to the tenant or person entitled to occupancy, for the occupancy of space, valued in money whether received in money, goods, labor or otherwise, including the full value of receipts, cash, credits, property or services of any kind or nature, without any deduction whatsoever. "Rent" may have been, or may be in part, payable or paid prior to or following (in whole or in part) the occupancy to which it is attributable, and may have been paid in whole or in part in advance on a long-term basis, such as in a time-share project or similar arrangement. It is not the intent of this Subsection to make the operator liable for the tax on uncollected rent. However, uncollected rent must be reported. (f) "Tax Administrator" means the City Manager or his designated agent, whether a City employee or County officer or employee. (g) "Transient" means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license, or other agreement of whatever nature, for a period of 30 consecutive calendar days or less, counting portions of calendar days as full days. Any person so occupying space in a hotel shall be deemed to be a transient if his actual total period of occupancy does not exceed 30 days, unless there is a written agreement between the operator and occupant providing for a longer period of occupancy. Unless days of occupancy or entitlement to occupancy by one person are consecutive without any break, then prior to subsequent periods of such occupancy or entitlement to occupancy shall not be counted when determining whether a period exceeds the stated 30 calendar days. 3.28.030 Tax imposed. For the privilege of occupancy in any hotel, each transient is subject to, and shall pay a tax in the amount of 10% of the rent charged by the operator or otherwise payable by the {00004092.DOC V2} 27 transient. Insofar as the transient is concerned, said tax constitutes a debt owed by the transient to the operator or to the City. If the rent is paid in installments, a proportionate share of the tax shall be paid with each installment. The unpaid tax shall be due upon the transient's ceasing to occupy space in the hotel. If the tax is not paid to the hotel operator, the Tax Administrator may require payment directly to him. 3.28.040 Exemptions. No tax shall be imposed upon any officer or employee of a foreign government who is exempt by reason of express provision of federal. law or international treaty. No exemptions shall be granted except upon written claim therefore made under penalty of perjury at the time the rent is paid, upon a form prescribed by the Tax Administrator. Federal, State and local officers and employees are not exempt. 3.28.050 Operator's duties. Each operator shall collect the tax imposed by this Chapter to the same extent and at the same time as the rent is collected from every transient. The amount of the tax shall be separately stated from the amount of the rent charged, and each transient shall receive a receipt of payment from the operator. No operator of a hotel shall advertise or state in any manner, whether directly or indirectly, that the tax or any part thereof will be assumed or absorbed by the operator; or that it will not be added to the rent; or that, if added, any part will be refunded except in the manner hereinafter provided. 3.28.060 Registration. (a) Within 30 days after commencing business or by January 1, 1991, every person desiring to engage in or conduct business as operator of a hotel renting to transients within the City shall file with the Tax Administrator an application for a transient occupancy registration permit for each place of business. Every application for such a permit shall be made upon a form prescribed by the Tax Administrator and shall set forth the name under which the applicant transacts or intends to transact business, the location of his place of business and such other information as the Tax Administrator may require. The application shall be signed by the owner if a natural person, if a member or partner, if an association or partnership, by an executive officer or some person specifically authorized by the corporation to sign the application in the case of a corporation. The transient occupancy registration permit must be in effect at all times while the business is in operation and shall be at all times posted in a conspicuous place on the premises. Said permit shall, among other things, state the following: ( 1) Name of hotel; (2) Name of operator; (3) Hotel address; (4) The date upon which the permit was issued; and (5) "This Transient Occupancy Registration Permit signifies that the person named on the face hereof has fulfilled the requirements of the Transient Occupancy Tax Chapter by registering with the Tax Administrator for the purpose of collecting from transients the Transient Occupancy Tax and remitting said tax to the Tax Administrator. This Permit does {00004092.DOC V2} 28 not authorize any person to conduct any unlawful business in an unlawful manner, nor operate a hotel without strictly complying with all applicable laws, including but not limited to those requiring a permit from any board, commission, department or office of this City. This Permit does not apply in lieu of such other permits which are otherwise required." (b) At the time of making an application for a registration permit, the applicant shall pay a registration fee in an amount determined by the Council for each permit issued. 3.28.070 Returns and remittances. The tax imposed under Section 3.28.030 is: (a) Due to the Tax Administrator at the time it is collected by the operator; and (b) Becomes delinquent and subject to penalties if not received by the Tax Administrator on or before the last working day of the month following the close of each calendar month. 3.28.080 Reporting and remitting. Each operator shall, on or about the last working day of the month following the close of each calendar month, file a return with the Tax Administrator on the forms provided by him, of the total rents charged or chargeable as provided in Section 3.28.030, whether or not received, including any rentals charged for occupancies exempt under the provisions of Section 3.28.040 and the amount of tax collected for transient occupancies. Each such return shall contain a declaration under penalty of perjury, executed by the operator or his authorized agent, that to the best of the signator's knowledge, the statements in the return are true, correct and complete. Amounts claimed on the return as exempt from the tax pursuant to Sections 3.28.040 and 3.28.150 shall be fully itemized and explained on the return or supporting schedule. In determining the amount of "taxable receipts" on the tax return, "rent" as defined in Section 3.28.020(5), may not be reduced by any business expenses including but not limited to the amount of service charges deducted by credit card companies or commissions paid to travel agencies. At the time the return is filed, the tax fixed at the prevailing transient occupancy tax rate for the amount of rentals charged or chargeable, which are not exempt from tax under Section 3.28.040 shall be remitted to the Tax Administrator. The Tax Administrator may establish other reporting periods and may require a cash deposit or bond or a separate trust fund bank account for any permit holder if he deems it necessary in order to insure collection of the tax and he may require further information in the return. All taxes collected by operators pursuant to this Chapter shall be held in trust for the account of the City until remittance thereof is made to the Tax Administrator. 3.28.090 Cessation of business. Each operator shall notify the Tax Administrator, ten days prior to the sale or cessation of business for any reason and returns and remittances are due immediately upon the sale or cessation of business. 3.28.1 00 Delinquency. Any operator who fails to remit any tax to the City or any amount of tax required to be collected and remitted to the City including amounts based on determination made by the Tax {00004092.DOC V2} 29 Administrator under Section 3.28.120, within the time required, shall pay a penalty of 10% of the amount of the tax in addition to the amount of tax, plus interest at the rate of 0.5% per month, or fraction thereof, from the date on which the tax or the amount of tax required to be collected becomes delinquent until the date of remittance or payment. Any operator who fails to pay any penalty imposed under this Section within ten days after receipt of notice thereof shall pay interest thereon at the rate of 0.5% per month, or fraction thereof from the date on which the penalty becomes due and payable to the City until the date of payment. 3.28.11 0 Fraud. If the Tax Administrator determines that the failure to make any remittance or payment due under this Chapter is due to fraud, a penalty of 100% of the amount of the tax and penalties shall be added thereto in addition to the penalties stated in Section 3.28.1 00. 3.28.120 Failure to collect and report tax-Determination of Tax Administrator. If any operator fails or refuses to collect said tax and to make, within the time provided in this Chapter, any report and remittance of said tax or any portion thereof required by this Chapter, the Tax Administrator shall proceed in such manner as he may deem best to obtain facts and information on which to base his estimate on the tax due. As soon as the Tax Administrator procures such facts and information as he is able to obtain upon which to base the assessment of any tax imposed by the Chapter payable by any operator who has failed or refused to collect the same and make such report and remittance, he shall proceed to determine and assess against such operator the tax, interest and penalties provided for by this Chapter. In case such determination is made, the Tax Administrator shall give a notice of the amount so assessed by serving it personally or by depositing it in the United States mail, postage prepared, addressed to the operator so assessed at his last known address. Such operator may within ten days after the serving or mailing of such notice make application in writing to the Tax Administrator for a hearing on the amount assessed. If application by the operator for a hearing is not made within the time prescribed, the tax, interest and penalties, if any, determined by the Tax Administrator shall become final and conclusive and immediately due and payable. If such application is made, the Tax Administrator shall give not less than five days written notice in the manner prescribed herein to the operator to show cause at a time and place fixed in said notice why said amount specified therein should not be fixed for such tax, interest and penalties. At such hearing, the operator may appear and offer evidence why such specified tax, interest and penalties should not be so fixed. After such hearing, the Tax Administrator shall determine the proper tax to be remitted and shall thereafter give written notice to the person in the manner prescribed herein of the determination and the amount of such tax, interest and penalties. The amount determined to be due shall be payable within fifteen days unless an appeal is taken as provided in Section 3.28.130. 3.28.130 Appeal. Any operator aggrieved by any decision of the Tax Administrator with respect to the amount of any tax, interest and penalties, if any, may appeal to the City Council by filing a notice of appeal with the City Clerk within 15 days of serving of the assessment or determination of tax and penalties, if any, due. The City Council shall fix a time and place for hearing the appeal, and the City Clerk shall give notice in writing to the operator at his last known address. The findings of the City Council shall be final and conclusive and shall be served upon the appellant in the manner prescribed above for service of notice of hearing. Any amount found to be due shall be immediately due and payable upon the service of notice. { 00004092.DOC V2} 30 3.28.140 Records. It shall be the duty of every operator liable for the collection and remittance to the City of any tax imposed by this Chapter to keep and preserve, in the City, for a period of three years, records in such form as the Tax Administrator may require to determine the amount of such tax. The Tax Administrator shall have the right to inspect such records at all reasonable times and may subpoena the records of any operator who refuses to make them available for examination. 3.28.150 Refunds. (a) Whenever the amount of any tax, interest or penalty has been overpaid or paid more than once or has been erroneously or illegally collected or received by the City under this Chapter, it may be refunded as provided in Subsections (b) and (c) of this Section, provided a claim in writing therefore, stating under penalty of perjury the specified grounds upon which the claim is founded, is filed with the Tax Administrator within three years of the date of payment. The claims shall be on forms furnished by the Tax Administrator. (b) An operator may claim a refund or take as credit against taxes collected and remitted the amount overpaid, paid more than once or erroneously or illegally collected or received when it is established in a manner prescribed by the Tax Administrator that the person from whom the tax has been collected was not a transient; provided, however, that neither a refund nor a credit shall be allowed unless the amount of the tax so collected has either been refunded to the person or credited to rent subsequently payable by the person to the operator. (c) A transient may obtain a refund of taxes overpaid or paid more than once erroneously or illegally collected or received by the City by filing a claim in the manner provided in Subsection (a) of this Section, but only when the tax was paid by the transient directly to the Tax Administrator, or when the transient having paid the tax to the operator, establishes to the satisfaction of the Tax Administrator that the transient has been unable to obtain a refund from the operator who collected the Tax. (d) No refund shall be paid under the provisions of this Section unless the claimant establishes his right thereto by written records. 3.28.160 Revocation of permit. Whenever any operator fails to comply with any provision of this Chapter relating to occupancy tax or any rule or regulation of the Tax Administrator relating to occupancy tax prescribed and adopted under this Chapter, the Tax Administrator upon hearing, after giving the operator ten days' notice in writing specifying the time and place of hearing and requiring him to show cause why his permit or permits should not be revoked, may suspend or revoke any one or more of the permits held by the operator. The Tax Administrator shall give to the operator written notice of the suspension or revocation of any of his permits. The notices herein required may be served personally or by mail in the manner prescribed or service of notice of a deficiency determination. The Tax Administrator shall not issue a new permit after the revocation of a permit unless he is satisfied that the former holder of the permit will comply with the provisions of this Chapter relating to the occupancy tax and regulations of the Tax Administrator. {00004092.DOC V2} 31 3.28.170 Closure of hotel without permit. During any period of time during which a permit has not been issued, or is suspended, revoked or otherwise not validly in effect, the Tax Administrator may require that the hotel be closed. 3.28.180 Recording certificate-Lien. If any amount required to be remitted or paid to the City under this Chapter is not remitted or paid when due, the Tax Administrator may, within three years after the amount is due, file for record in the office of the County of Riverside Recorder a certificate specifying the amount of tax, penalties and interest due, the name and address as it appears on the records of the Tax Administrator of the operator liable for the same, and the fact that the Tax Administrator has complied with all provisions of this Chapter in the determination of the amount required to be remitted and paid. From the time of the filing for record, the amount required to be remitted together with penalties and interest shall constitute a lien upon all real property in the County owned by the operator or afterwards and before the lien expires acquired by him. The lien has the force, effect and priority of a judgment lien and shall continue for ten years from the time of filing of the certificate unless sooner released or otherwise discharged. 3.28.190 Priority and lien of tax. (a) The amounts required to be remitted and/or paid by any operator under this Chapter with penalties and interest shall be satisfied first in any of the following cases: (1) Whenever the person is insolvent; (2) Whenever the person makes a voluntary assignment of his assets; (3) Whenever the estate of the person in the hands of executors, administrators, or heirs is insufficient to pay all the debts due from the deceased; (4) Whenever the estate and effects of an absconding, concealed or absent person required to pay any amount under this Chapter are levied upon by process law. This Chapter does not give the City a preference over any recorded lien which attached prior to the date when the amounts required to be paid became a lien. (b) The preference given to the City by this Section shall be subordinate to the preferences given to claims for personal services by Sections 1204 and 1206 of the Code of Civil Procedure. {00004092.DOC V2} 32 3.28.200 Warrant for collection of tax. At any time within three years after any operator is delinquent in the remittance or payment of any amount herein required to be remitted or paid or within three years after the last recording of a certificate under Section 3.28.160, the Tax Administrator may issue a warrant for the enforcement of any liens and for the collection of any amount required to be paid to the City under this Chapter. The warrant shall be directed to any sheriff, marshal, or constable and shall have the same effect as a writ of execution. The warrant shall be levied and sale made pursuant to it in the same manner with the same effect as a levy of and a sale pursuant to a writ of execution. The Tax Administrator may pay or advance to the sheriff, marshal, or constable the same fees, commissions and expenses for his services as are provided by law for similar services pursuant to a writ of execution. The Tax Administrator, and not the court, shall approve the fees for publication in a newspaper. 3.28.210 Seizure and sale. At any time within three years after any operator is delinquent in the remittance or payment of any amount, the Tax Administrator may forthwith collect the amount in the following manner. The Tax Administrator shall seize any property, real or personal, of the operator and sell the property, or a sufficient part of it, at public auction to pay the amount due together with any penalties and interest imposed for the delinquency and any costs incurred on account of the seizure and sale. Any seizure made to collect occupancy taxes due shall be only of property of the operator not exempt from execution under the provisions of the Code of Civil Procedure. 3.28.220 Successor's liability-Withholding by purchase. If any operator liable for any amount under this Chapter sells out his business or quits the business, his successor or assigns shall withhold sufficient of the purchase price to cover such amount until the former owner produces a receipt from the Tax Administrator showing that it has been paid or a certificate stating that no amount is due. 3.28.230 Liability of purchaser-Release. If the purchaser of a hotel fails to withhold purchase price as required, he shall become personally liable for the payment of the amount required to be withheld by him to the extent of the purchase price, valued in money. Within 60 days after receiving a written request from the purchaser for a certificate, or within 60 days from the date the former owner's records are made available for audit, whichever period expires the later, but in any event not later than 90 days after receiving the request, the Tax Administrator shall either issue the certificate or mail notice to the purchaser at his address as it appears on the records of the Tax Administrator of the amount that must be paid as a condition of issuing the certificate. Failure of the Tax Administrator to mail the notice will release the purchaser from any further obligation to withhold purchase price as above provided. The time within which the obligation of the successor may be enforced shall start to run at the time the operator sells his business or at the time that the determination against the operator becomes final, whichever event occurs the later. 3.28.240 Responsibility for payment. Any tax required to be paid by any transient under the provisions of this Chapter shall be deemed a debt owed by the transient to the City. Any such tax collected by an operator which has not been remitted to the City is a fiduciary obligation of the operator to the City and {00004092.DOC V2} 33 collectible in the same manner as a debt. Any person owing money to the City under the provisions of this Chapter shall be liable to an action brought in the name of the City of Eastvale for the recovery of such amount. 3.28.250 Withheld notice. If any person or operator is delinquent in the remittance or payment of the amount required to be remitted or paid by him or in the event a determination has been made against him for the remittance of tax and payment of the penalty, the City may, within three years after the tax obligation became due, give notice thereof personally or by registered mail to all persons, including the State or any political subdivision thereof, having in their possession or under their control any credits or other personal property belonging to the taxpayer. After receiving the withholding notice, the person so notified shall make no disposition of the taxpayer's credits, other personal property or debts until the City consents to a transfer or disposition or until 60 days elapse after the receipt of the notice, whichever expires earlier. All persons, upon receipt of said notice, shall advise the city immediately of all such credits, other personal property or debts in their possession, under their control or owing by them. If such notice seeks to prevent the transfer or other disposition of a deposit in a bank or other credits or personal property in the possession or under the control of the bank, to be effective the notice shall be delivered or mailed to the branch or office of such bank at which such deposit is carried or at which such credits or personal property is held. If any person so notified makes transfer or disposition of the property or debts required to be held hereunder during the effective period of the notice to withhold, he shall be liable to the City to the extent of the value of the release up to the amount of the indebtedness owed by the taxpayer to the City. 3.28.260 Violations-Misdemeanor. (a) Except for failure of an operator to pay to the Tax Administrator taxes collected under this Chapter which is punishable as a felony pursuant to Section 424 of the Penal Code, every violation of this Chapter is a misdemeanor and punishable by a fine not exceeding $500 or imprisonment in the County jail for not more than six months or by both such fine and imprisonment. (b) If such offense is not otherwise punishable as mentioned in (a) above, any person willfully failing to comply with, or knowingly violating, any of the provisions of this Chapter shall be guilty of a misdemeanor. (c) Any operator or other person who willfully fails or refuses to register as required herein, or to furnish any return required to be made, or who fails or refuses to furnish a supplemental return or other data required by the Tax Administrator, or who renders a false or fraudulent return or claim is guilty of a misdemeanor. Any person required to make, render, sign or verify any report or claim who willfully makes any false or fraudulent report or claim with intent to defeat or evade the determination of any amount due required by this Chapter to be made, is guilty of a misdemeanor. 3.28.270 Extension of time. The Tax Administrator, for good cause, may extend for not to exceed one month the time for making any return or paying any amount required to be paid under this Chapter. The extension may be granted at any time, provided a request therefore is filed with the Tax Administrator within or prior to the period for which the extension may be granted. Any person {00004092.DOC V2} 34 to whom an extension is granted shall pay, in addition to the tax, interest at the rate of one percent per month or fraction thereof, from the date on which the tax would have been due without the extension until the date of payment. 3.28.280 Divulging of information forbidden. It is unlawful for any person having an administrative duty under this Chapter to make known in any manner whatever the business affairs, operations, or information obtained by an investigation of the records of any operator or any other person visited or examined in the discharge of official duty, or the amount or source of income, profits, losses, expenditures, or any particular thereof, set forth or disclosed in any return, or to knowingly permit any return or copy thereof or any abstract or particulars thereof to be seen or examined by any person. Successors, receivers, trustees, executors, administrators, assignees and guarantors, if directly interested, may be given information as to the items included in the amounts of any unpaid tax or amounts of tax, penalties and interest required to be collected. 3.28.290 Agreement with County. The City is empowered to enter into a joint powers agreement with other cities and the County of Riverside, and if such agreement or agreements can be made wherein central collection for the County of Riverside is provided, then it shall be done upon approval by the City Council. {00004092.DOC V2) 35