07-15-2013AGENDA
SPECIAL MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
Monday, July 15, 2013
6:30P.M.
Rosa Parks Elementary School 13830 Whispering Hills Drive
1. CALL TO ORDER: 6:30 p.m.
2. ROLL CALL:
Board Members: Yvonne Benitez-Ontiveros, Kelly Howell, Sharyn Link, AI Nassar,
Julie Reyes, Chris Riley, Jonathan Shardlow, Chidi Ugwueze, Luis
Vargas, and John Yanni.
3. PRESENTATIONS/ANNOUNCEMENTS:
At this time, the Eastvale Community Foundation may recognize citizens and organizations that have made
significant contributions to the community.
4. PUBLIC COMMENT/CITIZEN PARTICIPATION:
This is the time when any member of the public may bring a matter to the attention of the Eastvale
Community Foundation that is within the jurisdiction of the Board. The Ralph M Brown act limits the
Board Member's ability to respond to comments on non-agendized matters at the time such comments are
made. Thus, your comments may be agendized for a future meeting. The Board Members may discuss or
ask questions for clarification, if desired, at this time. Public comment is limited to two (2) minutes each
with a maximum of six (6) minutes.
5. CONSENT CALENDAR:
There are no Consent Calendar items.
6. NEW BUSINESS ITEMS:
Public comment will be called for each non-hearing item. Please keep comments brief so that everyone
who wishes to speak has the opportunity to do so. After public comment is closed, you may not further
speak on the matter unless the Board requests further clarification of your statement. Public Comment is
limited to two (2) minutes with a maximum of six (6) minutes.
6.1 Eastvale Community Foundation Strategic Plan Final Review.
Recommendation: Discuss changes and adopt final plan with changes.
6.2 Board Appointments to Positions listed in Strategic Plan.
Recommendation: Appoint members to positions as stated in Strategic Plan.
I
07/15/2013 AGENDA
6.3 Fundraising Goal/Purpose.
Recommendation: Discuss and adopt fundraising goal/purpose.
6.4 2013 Schedule of Events.
Recommendation: Discuss participation in the Fall Festival and set anticipated
dates for the Spark of Love Toy Drive.
6.5 Electronic Payment Options.
Recommendation: Discuss and select electronic payment service.
7. OLD BUSINESS ITEMS:
Public comment will be called for each item. Please keep comments brief so that eve1yone who wishes to
speak has the opportunity to do so. After public comment is closed you may not further speak on the matter
unless the Board requests further clarification of your statement. Public comment is limited to two (2)
minutes with a maximum of six (6) minutes.
7.1 Update on Tax Status.
Recommendation: Receive Update.
7.2 Update-Eastvale Night at the Quakes Review.
Recommendation: Receive Update.
7.3 Update-Golf Tournament.
Recommendation: Receive Update.
7.4 Foundation Website Final Review.
Recommendation: Discuss and approve final website with changes.
7.5 Update-Merchant Account with Citizens Business Bank.
Recommendation: Discuss and take action in regards to establishing a Merchant
Account with Citizens Business Bank.
2
0711512013 AGENDA
8. BOARD MEMBER COMMUNICATIONS:
(Committee Reports, Agenda Items, Meeting Requests and Review etc.)
This is an opportunity for the Board Members to report on their activities, to bring a matter to the attention
of the full Board and to request agenda items. Any matter that was considered during the public hearing
portion is not appropriate for discussion in this section of the agenda. NO ACTION CAN BE TAKEN AT
THIS TIME.
9. ADJOURNMENT:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City of Eastvale. Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting.
POSTING STATEMENT:
I, Ariel M. Hall, CMC, Assistant City Clerk or my designee, hereby certify that a true and
correct, accurate copy of the foregoing agenda was posted on July 11, 2013, seventy-two
(72) hours prior to the meeting per Government Code 54954.2.
12363 Limonite Ave. Suite 910, Eastvale, CA 91752
Rosa Parks Elementary School 13830 Whispering Hills Drive
Eastvale Library, Roosevelt High School, 7447 Scholar Way
City of Eastvale Website, www.eastvaleca.gov
3
0711 5/2013 AGENDA
City of Eastvale
Community Foundation Meeting Agenda
Staff Report
MEETING DATE: July 15, 2013
1. CALL TO ORDER
City of Eastvale
Community Foundation Meeting Agenda
Staff Report
MEETING DATE: July 15, 2013
2. ROLL CALL
City of Eastvale
Community Foundation Meeting Agenda
Staff Report
MEETING DATE: July 15, 2013
3. PRESENTATIONS/ANNOUNCEMENTS
City of Eastvale
Community Foundation Meeting Agenda
Staff Report
MEETING DATE: July 15, 2013
4. PUBLIC COMMENT/CITIZEN PARTICIPATION
City of Eastvale
Community Foundation Meeting Agenda
Staff Report
MEETING DATE: July 15,2013
5. CONSENT CALENDAR
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15,2013
TO: FOUNDATION BOARD MEMBERS
FROM: BOARD MEMBER HOWELL
SUBJECT: STRATEGIC PLAN-FINAL REVIEW
RECOMMENDATION: DISCUSS CHANGES AND ADOPT FINAL PLAN WITH
CHANGES
Revised 7/10/2013
COMMUNITY
FOUNDATION
Strategic Plan
2013-2015
TABLE OF CONTENTS
EXECUTIVE SUMMARY............................................................................................................. 3
BOARD AUTHORIZATION OF STRATEGIC PLAN ........................................................................................................ 4
ORGANIZATIONAL DESCRIPTION................................................................................................ 5
MISSION, VISION, AND VALUES .................................................................................................. 6
GOALS AND STRATEGIES
GOAL 1: OPTIMIZE THE FOUNDATION'S FUNDRAISING POTENTIAL. .............................................. 7
GOAL 2: PROVIDE EXCELLENT COMMUNICATION WITH THE EASTVALE COMMUNITY.............................. 9
GOAL 3: ESTABLISH A COMPREHENSIVE VOLUNTEER PROGRAM.................................................. 11
GOAL 4: MAINTAIN ORGANIZATIONAL EFFICIENCY ................................................................... 12
CONCLUSION......................................................................................................................... 14
APPENDICES:
A: MONITORING AND EVALUATION OF THE STRATEGIC PLAN.................................................... 15
B: ORGANIZATION FLOWCHART......................................................................................... 18
C: ANNUAL BUDGET........................................................................................................ 19
D: COMMITTEE BUDGETS AND REQUESTS FOR FUNDS............................................................. 21
E: COMMUNICATING THE STRATEGIC PLAN........................................................................... 25
EXECUTIVE SUMMARY
With great pleasure, the Eastvale Community Foundation presents its first strategic plan to ensure the continued progress of our city. It is
the Foundation's utmost priority to assist the City of Eastvale in providing residents the highest quality of life possible and to continue the
promise for excellence. This strategic plan outlines the Foundation's determination for organizational efficiency and utilization of
resources as it optimizes its fundraising potential, provides excellent communication with the Eastvale community, and establishes a
comprehensive volunteer program. By creating a signature fundraising event and a merchand ise store, the Foundation intends to fund a
targeted goal for the Eastvale community. The progress and success of the foundation will be communicated through an annual report to
community residents, partners, and the city council. The plan will begin implementation in July 2013 and end at the close of the 2015
calendar year after being approved by the board of directors and being presented to city council. Thanks to passionate individuals, the
Eastvale Community Foundation will continue to look forward to assisting the City of Eastvale in striving toward a prosperous and elite
community.
Strategic Goals
The following goals have been identified.
1. Optimize the foundation's fundraising potential
2. Provide excellent communication with the Eastvale community
3· Establish a comprehensive volunteer program
4. Maintain organizational efficiency
For each of these goals, the strategic plan identifies specific objectives and action steps to achieve the objectives. The action plan include~
assignment of organizational responsibilities and a time frame to implement the actions. Finally, the plan provides a performance
document the foundation may use to measure its progress in achieving the goals and reporting it to city council.
BOARD AUTHORIZATION OF STRATEGIC PLAN
The authorizations below designate each board member's approval of the strategic direction and action plans this strategic plan proposes.
AI Nassar Date Kelly Howell Date
Sharyn Link Date Jonathan Shardlow Date
Julie Reyes Date Chidi Ugwueze Date
Yvonne Benitez Date Luis Vargas Date
John Yanni Date Chris Riley Date
ORGANIZATIONAL DESCRIPTION
The Eastvale Community Foundation {ECF), created in 2011 by the Eastvale City Council, is a non-profit 501{C){3) organization made solely
of volunteers including the capacity for 13 board members whom are appointed by the city council. Through community outreach and
discussions with the city council, the board identifies needs of Eastvale's community. This past year, the ECF was privileged to distribute
$25,000 of a CDBG grant to underprivileged youth from the Eastvale community to participate in sports and arts programs. In addition,
the ECF has organized events to foster community involvement including: Holiday Celebration at the Eastvale Fire Station (to support the
Spark of Love toy drive), Eastvale Night at the Quakes Stadium, E-Waste Collections, and participation at the Jurupa Community Services
District's Picnic in the Park.
MISSION, VISION, AND VALUES
Mission
The mission of the foundation is to strengthen the Eastvale community by providing leadership, fostering collaboration on local needs anc
issues, and encouraging giving through programs, scholarships, and events.
Vision
The ECF envisions the highest quality of life for the Eastvale community.
Values
The ECF believes in the following core values in operating the organization:
1. Collaborate, support, and respect
2. Communication
3· Accountability
4. Optimize physical resources, simplify and improve processes
5· Fundraise
6. Innovation
_j
GOAL 1: OPTIMIZE THE FOUNDATION'S FUNDRAISING POTENTIAL
This is the top priority goal of the Foundation, as supporting the Eastvale community is dependent upon its fund raising capabilities.
OBJECTIVES
1.1 Enhance current
sponsorship program
1.2 Create merchandise store
1.3 Improve quality
participation at community
events
1.4 Seek grants
ACTION STEPS
0 ~ oonaHon oc ~uo
1.1.2 Create an in-kind sponsorship form for
donors to claim for taxes
1 1.1.3 Createpotential sponsorship list
1.1.4 Create 'Thank You 11 template with attached
sponsorship survey and reiterate foundation
mission/fundraisinlllloal
1.2.1 Rese
1.2 .2 Obtain initial money to purchase
merchandise
1.2.3 Purchase and instaii'Eastvale Store' in city
hall. ie. disolav case with items
1.2.4 Create store marketing plan including grand
and continual mark
Have a donated raffle orize available
1.3.4 Create mission and fundraising goal displays
for the booth.
1-4.1ldentify and apply for grants that support
the foundation's vision
RESP ONSIBLE
PAR T:ES
Communication
Fundrafsfng
Store Manager
Fundraising
Store M anager
Events
Volunteer
Finance
2013 2014 2015
1.5 Create yearly signature 1.5.1 Identify an event that will appeal to the
event greatest number of people regionally I I I '
I
1.5.2 Create comprehensive needs list of event I I I
I ! I
1.5.3 Create comprehensive budget of event I
Board Action 1.5.4 Work with partner agencies to plan and Events
I
I
promote Communications I
Volunteer
1.5.5 Solicit sponsorships: monetary and in-kind
1.5.6 Create comprehensive volunteer plan and I I I
I I execute it I I I
1.5.7 After, analyze event profit and efficiency
I
GOAL 2: PROVIDE EXCELLENT COMMUNICATION WITH THE
EASTVALE COMMUNITY
It is to the benefit of the Foundation, partners, and community to maintain effective communication in reach ing our collective vision for
Eastvale.
2.1 Identify a specific
fundraising goal
2.2 Continue building a
contact database
2.3 Create email marketing
system
2.4 Maintain updated social
media
2.5 Enhance page on city
website
Board
President
• • • Communications ,------n-r·u·r· I
2.2.3 Prov1de contact reg1strat1on at all volunteer
communitv events in attendance
2.2.4 Continue immediate inputting of contacts
into database
2. 3.1 Research and register for an email
1 marketing site 1
2.3.2 Create policy fore-notifications/press
releases
2-4.1 Designate social media administrators and
tasks
Communications
1------------------------1 Communic ations
2.4.2 Connect all social media so one post is
ushed to all sites
2.5.1 Create Jist of enhancements and provide to
city staff Communications
2.6 Enhance Board and 2.6.1 Encourage volunteers and Board member
volunteer participation at attendance for events well in advance Volunteer I I
Board I community events 2.6.2 Provide excellent outreach skills while
working events
2.7 Provide Annual Report to 2.7.1 Provide an annual report in January to
community and partners community and partners containing President
Vice-President
accomplishments of the year
2.8 Maintain positive 2.8.1 Designate a partner-relations committee
relationships with partners 2.8.2 Send timely letters of gratitude for President
!
I I
I
Vice-President I I I collaboration, donations, special recognitions, Communications I I
etc.
11
GOAL 3: ESTABLISH A COMPREHENSIVE VOLUNTEER PROGRAM
Because the ECF is operated by volunteers, it is paramount there are enough so as not to exhaust the principal leaders.
3.1 Create and launch a
volunteer/ambassador
recruitment campaign
3.2 Register for Volunteer
Spot
3·3 Create a learning
environment for local
educational institutions
3.1.6 Send press releases through city and
foundation contacts
3.1.7 Create guidelines for ambassador
alifications
e
3.3.2 Meet with Norco Community College, or
other educational institutions, to offer an
internsh
3·3·3 Meet with Corona Norco Unified School
District to offer community service hours
Volunteer
Communications
Volunteer
Volunteer
GOAL 4: MAINTAIN ORGANIZATIONAL EFFICIENCY
With limited resources and manpower, it is of the utmost importance the Foundation operates efficiently and is transparent in its
business.
4.1 Maintaining responsible
budgetary procedures
4.2 Maintain responsible
meeting notice and notes
availability to the public
4·3 Create board policies
4·4 Create organization
master calendar
4·5 Maintain good standing
with government agencies
4.1.3 Prepare budgets including: each event,
committee budgets, and annual budget in
Janua
4.2.1 Continue to have meetings agendized and
osted for oublic notice
4.2.2 Continue to have meeting notes taken and
osted for availabilitv to the oublic
4.3.1 Create board policies for budgets, financial
reoortine:. records retention. etc.
4-4.1 Create organization master calendar for all
organization needs: budget due dates, taxes,
statement of information. events. benchmarks
4.5 .1 Continue to submit required forms (taxes,
statement of information) to IRS
4.5.2 Make current year's taxes available on
website
4.6 Establish an online records 1 .------------, ---------------------1 database
4.6.4 Provide access information to Board
members
All
Secretary
All
Secretary
Finance
Secretary
4·7 Attract endorsements and 4.7.1 Apply for reviews from Philanthropedia's
accolades from third-party Top Nonprofit, Better Business Bureau Wise President I
I
Vice-President
organizations Giving Alliance, Charity Navigator, Finance Officer I
Greatnonprofits, and GuideStar Exchange
1
CONCLUSION
As the ECF's first strategic plan, this document creates a framework for continually analyzing the Foundation's priorities and progress
towards meeting key objectives. Although the strategic plan is for two years, the Foundation should assess its progress and re-evaluate it.
objectives every three months to ensure compliance or make adjustments as needed to the plan. The performance document can be
included in the annual report on Foundation operations.
Much of the focus of the strategic plan is in the next year in developing organizational tools to assist in the Foundation defining the
ultimate character it will operate by. Further development will need to occur as tasks are completed and new obstacles arise. The
Foundation will need to carefully analyze the best use of resources continually to successfully execute fundraising efforts. Following the
implementation of this plan, the Foundation will have a more developed internal infrastructure, volunteer support system, and
understanding of successful fundraising practices to navigate the path toward being a thriving resource to the city.
APPENDIX A:
MONITORING AND EVALUATION OF THE STRATEGIC PLAN
The ECF is committed to achieving success and recognizes that by following this plan, it will enable them to meet their goals. Monitoring
and evaluating the plan to the end of 2015 is critical to ensure success. Board committee and member selection should associate with eacl
major area of the strategic goals or objectives. To ensure board committees and board members are fully participative and effective, the
attached work plan is provided for them to fill out for reporting back to the board monthly.
WORK PLAN
[ RESPONSlBLECOMMI"ITEEfPOSJTION: . --. I
STRATEGIC PLAN OBJECTIVE#
DESCRIPTION:
COMMUNITY
FOUNDATION
6 iiiV
APPENDIX 8:
ORGANIZATION FLOWCHART
Since the ECF is operated solely by volunteers, it is of extreme importance to have roles and responsibilities clearly outlined to minimize
any overlap of work. On the following page, you will find a chart of operating positions for board members.
E~
COMMUNITY
FOUNDATION
til •• r------_-
1-FUNDRAIS;G COMMITlU I
FUNDRAISING CHAIR
-oversee positions below
-maintain strategic focus
-lead sponsorship team
-oversee correspondence of
sponsors/partners
-maintain sponsor list
-encourage city council to assist
in calls to sponsors
-solicit monetary and In-kind
sponsorships
-coordinate with committee
-create annual budget
FUNDRAISING CO-CHAIR
-assist in corresponding with
sponsors/partners
-maintain sponsor list
-solicit monetary and in -kind
sponsorships
-coordinate with committee
-create annual budget
STORE MANAGER
-create annual store budget
-report store progress to board
-order and maintain inventory
-organize the sell of items
-coordinate with committee
ORGANIZATION FLOWCHART
PRESIDENT
-follow strategic plan VICE-PRESIDENT
-follow strategic plan -maintain core values
-maintain organization efficiency -maintain core values
-update city councfl -maintain organization efficiency
-write the Annual Report -assist with writing the
-assist in obtaining monetary Annua l Report
and in-kind sponsorships
-facilitate efficient meetings
-assist in obtaining monetary
and in-kind sponsorships
-conduct business in absence of
the President
-encourage board members and
volunteers
-internship coordinator
-encourage board members and
volunteers
-prepare agenda
COMMUNICATIONS COMMITTEE
COMMUNICATIONS CHAIR
-oversee positions below
-maintain strategic focus
-send press releases
-update social media
-coordinate with efforts with
fundraising chair
-coordinate efforts with partner
agencies, PIOs, news media
-coordinate with committee
-create annual budget
COMMUNICATIONS CO-CHAIR
-send press releases
-update social media
-coordinate efforts with partner
agencies, PIOs, news media
-coordinate with committee
-create annual budget
CONTACTS COORDINATOR
-maintain co mmunity o utreach
database
-update social media
-post Annual Budget, Annual
Report, and Taxes on website
yearly
-coordinate with committee
c=YOLUNTEER CO~MITTEE ]
VOLUNTEER CHAIR
-oversee positions below
-maintain strategic focus
-coordinate with
communications chair
-coordinate with committee
-create annual budget
VOLUNTEER ORGANIZER
-create and flU volunteer
schedules
-maintain volunteer database
-coordinate with committee
-create annual budget
RECRUITMENT LEADER
-organize and lead recruitment
campaign
-coordinate with committee
l
[-EVENTS COMMITTEE I
EVENT CHAIR
-create needs list of events
-create event budget
-organize and execute event
-coordinate with committee
-create annual budget
EVENT CD-CHAIR
-create needs list of events
-create event budget
-organize and execute event
-coordinate with committee
-create annual budget
INTERN
-follow assignments directed by
the President and Vice-President
INTERN
-follow assignments directed by
the President and Vice-President
-oversee positions below
-maintain strategic focus
-create monthly finance report
for board
-collect budgets from all
departments and create Annual
Budget for board
-provide all financial records to
secretary for recording and
communications chair for
publishing
-submit tax forms to IRS yearly
-submit statement of
information yearly
-apply to grants
-ensure good financial practices
-consult with city's Finance
Director
SECR~ARY
-oversee positions below
-maintain strategic focus
-maintain master calendar
-collect and save all records Into
lcioud
,-ensur!: meetings are property
agendlzed am! available to
public
-ensure meeting notes are taken
and available to pu blic
-mamtaln organization of
foundation
APPENDIX C:
ANNUAL BUDGET
As a professional organization, the ECF strives to operate efficiently and provide transparency to the Eastvale community. The attached
budget form is to be used for the reporting of the annual budget in January of each year. It may be altered when needed.
E~
COMMUNITY
FOUNDATION
~--
Board of Directors
1.
President
2.
Vice President
3·
Fundraising Chair
4·
Event Chair
5·
Communications Chair
6.
Volunteer Chair
7·
Financial Officer
8.
Secretary
9·
Board Member
10.
Board Member
11.
Board Member
13.
Board Member
Revenues
Total Revenue
Expenditures
Total Expenditures
Net Surplus/(Deficit)
Reserves
January-December (year)
ANNUAL BUDGET
Contributions (Individual and Corporate)
Grants
Fees and Contracts
Fundraising Events
Merchandise Store
Grant Operations
Fundraising Operations
Merchandise Store Overhead
Marketing/Promotions
Other
Board Approved Yes I No
President Signature
Financial Officer Signature
FYE 201-FYE 201-FYE 201-
APPENDIX 0:
COMMITTEE BUDGETS AND REQUESTS FOR FUNDS
Each "department" or committee should create an annual budget for expenses and revenues they anticipate for the upcoming calendar
year. In addition to a yearly budget approval, each department must fill out a request for funds, as expenses need to be incurred. All
requests for funds must be approved by the Board .
E~
COMMUNITY
FOUNDATION
~-··
EVENT BUDGET
Date of event---------
Name of event _____________ _
Date submitted for approval ______ _
Events Committee
1 .
Chair
2.
Co-Chair
3·
Board Approved
President Signature
Fln~nclal Officer Slgn~ture
Yes I No
Description $
Revenues
(work with fund~lsing
committee)
Total Revenue
Expenditures
Total Expenditures
Net Surplus/(Deficit)
E~
COMMUNITY
FOUNDATION
til !IJ II IJ
(year)
(committee/position)
ANNUAL BUDGET
Date submitted for approval _____ _
Comm ittee
1.
Chair
2.
Co-Cha i r
3·
Board Approved
Pri!Sident Signature
Financial Officer Signature
y.,. I
Description $
Revenues
Total Revenue
Expenditures
No Total Expenditures
I
Net Surplus/(Deficit)
REQUEST FOR FUNDS
DATE REQUESTED:
REQUESTER'S COMMITTEE/POSITION:
REASON FOR REQUEST TO PURCHASE:
1.
2.
3·
4·
5·
6.
7·
8.
9·
10.
E~
COMMUNITY
FOUNDATION ••••
Board Approved
Pr esident Signature
Financial Officer Signature
Yes I No
APPENDIX E:
COMMUNICATING THE STRATEGIC PLAN
Upon approval of this strategic plan, the ECF will communicate the plan through the following ways:
1. Present the plan to the Eastvale City Council at a city council meeting.
2. Post the strategic plan on the ECF webpage.
3· Post a link to the strategic plan on the ECF Facebook page.
4. Write a press release and disseminate to the following:
a. City hall Public Information Officer for an e-notification update to residents
b. Local news media
c. Board Members of partner agencies (CNUSD, JCSD, etc.)
d. Send email to groups within the community (LEAFF, Mustangs Football, churches, etc)
e. Eastvale residents community forums (Eastvale Residents, Eastvale Residents Yahoo)
f. Post to Eastvale heavily traveled Facebook pages
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15, 2013
TO:
FROM:
SUBJECT:
FOUNDATION BOARD MEMBERS
BOARD MEMBER HOWELL
BOARD APPOINTMENTS TO POSITIONS LISTED IN
STRATEGIC PLAN
RECOMMENDATION: APPOINT MEMBERS TO POSITIONS
• Executive Director
• Assistant Executive Director
• Treasurer
• Secretary
• Fundraising Chairperson
• Fundraising Co-Chairperson
• Store Manager
• Communications Chairperson
• Communications Co-Chairperson
• Contacts Coordinator
• Volunteer Chairperson
• Volunteer Co-Chairperson
• Recruitment Leader
• Event Chairperson
• Event Co-Chairperson
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15,2013
TO:
FROM:
SUBJECT:
FOUNDATION BOARD MEMBERS
KELLY HOWELL, BOARD MEMBER
FUNDRAISING GOAL/PURPOSE
RECOMMENDATION: DISCUSS AND ADOPT FUNDRAISING GOAL/PURPOSE
BACKGROUND:
At the Foundation meeting on July 9, 2013, it was requested that an item to be placed on the
agenda regarding the purpose of the Foundation's fundraising efforts.
On March 13, 2013, the Foundation proposed a set of goals at a City Council Meeting. The City
Council took action and approved the following goals:
I) Funding for the Military Banner Program
2) Scholarships for youth activities in the community
3) Work with the schools to identify unrnet needs
4) Offer scholarships to high school graduate to pursue additional educational opportunities
Prepared by: Ariel M . Hall, CMC, Assistant City Clerk, City of Eastvale
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15,2013
TO: FOUNDATION BOARD MEMBERS
FROM: BOARD MEMBER HOWELL
SUBJECT: 2013 SCHEDULE OF EVENTS
RECOMMENDATION: DISCUSS PARTICIPATION IN THE FALL FESTIVAL AND
SET ANTICIPATED DATES FOR THE SPARK OF LOVE TOY DRIVE
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15,2013
TO: FOUNDATION BOARD MEMBERS
FROM: BOARD MEMBER RILEY
SUBJECT: ELECTRONIC PAYMENT OPTIONS
RECOMMENDATION: DISCUSS AND SELECT ELECTRONIC PAYMENT SERVICE
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15, 2013
TO: FOUNDATION BOARD MEMBERS
FROM: BOARD MEMBER JULIE REYES
SUBJECT: UPDATE ON TAX STATUS
RECOMMENDATION: RECEIVE UPDATE
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15,2013
TO: FOUNDATION BOARD MEMBERS
FROM: CHAIRMAN NASSAR AND BOARD MEMBER RILEY
SUBJECT: UPDATE-EASTVALE NIGHT AT THE QUAKES REVIEW
RECOMMENDATION: RECEIVE UPDATE
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15,2013
TO: FOUNDATION BOARD MEMBERS
FROM: BOARD MEMBER SHARYN LINK
SUBJECT: UPDATE-GOLFTOURNAMENT
RECOMMENDATION: RECEIVE UPDATE
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15,2013
TO: FOUNDATION BOARD MEMBERS
FROM: CHAIRMAN NASSAR
SUBJECT: WEBSITE FINAL REVIEW
RECOMMENDATION: DISCUSS AND APPROVE FINAL WEBSITE WITH CHANGES
City of Eastvale
Eastvale Community Foundation Meeting Agenda
Staff Report
MEETING DATE: JULY 15,2013
TO:
FROM:
SUBJECT:
FOUNDATION BOARD MEMBERS
CHAIRMAN NASSAR
UPDATE -MERCHANT ACCOUNT WITH CITIZEN'S BUSINESS
BANK.
RECOMMENDATION: MOVE TO TAKE ACTION IN REGARDS TO ESTABLISHING
A MERCHANT ACCOUNT WITH CITIZEN'S BUSINESS BANK.
City of Eastvale
Community Foundation Meeting Agenda
Staff Report
MEETING DATE: July 15,2013
8. BOARD MEMBER COMMUNICATIONS
City of Eastvale
Community Foundation Meeting Agenda
Staff Report
MEETING DATE: July 15, 2013
9. ADJOURNMENT