07-21-2014PIorjurther injormadon on an agenda item, please contact the City at 12J?iJ Limonire Ave.
Suite 910 Eastvate CA 91752
AGENDA
REGULAR MEETING OF THE EASTVALE
COMMUNITY FOUNDATION BOARD
moniiay, juiyzt,.zui4
6:uunm.
Rosa Parks Elementary School, 13930 Whispering Hills Drive
1. CALL TO ORDER: 6:00 p.m.
Board Members: Rania Hamay, Kelly Howell, Sharyn Link, Yvoimc Oiaivnos, Julie
Reyes, Chris Riley, Jennitter Rodriguez, Scout Rowe, Anu Saini,
Joi,athan Shaidlow. and Ric Wulch.
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.1 1 1 I�! WININ �113,01 1, ii,,,,lllllxIiii re", W -A kv�� �f
jn;a iy the t;frtu where arty friErritWi Vj the puNiC may- Ortrig a matter to the atterition of the Eastvale
07flifflardlY Puandatiori that ('a withiri the jur laaiCtiort Of Inu Boar ZT. j he Kutpn M. Br Own uct limits the
i3oardmumbe, a abil;iy to tuapvrid to CUrrimUnta Or# itVrr-qgVrtd;zudrfattur a at the time a uch CominUrdS are
made. lha;yyvat VVirimUrifty ritay- be aglIfo, afuttcr V rfieut;rtg. inu LfvarZ7 MII irtay XaCUSS Or
mk ij,,11I fur Clar ;f1r7at;Vri, ;f dearf ed at thfy tifflu. v"Dt;r cummuit ;3 6milva ru two r-,) minutes eacif
wilh a max;mome uf3;A (6) rrx;,,s#tv3.
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0772172014 REuuLAR MEETING AtiENDA
Recommendation: Receive verbai update from Boarcl Members liani Reyes, and
E.Iii Dimmu, Link.
7.3 Evtuta and Fund., a;s;ug ConzanWees Update.
Recommendation: Receive verbal update from Board Members Reyes, Riiey, Haul
and Executive Director Link on the following items:
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7.5 Communications tttee ana Founaation wellosite update.
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7.6 Checking Account Signer Updates.
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8. OLD BUSINESS ITEMS. -
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of Thefull Board and To requesT agenda iTems. Any mauer ThaT was considered during The Fabl;V
portion is noT appropriaTe for discussion in This secTion of The agenda. NO ACTION CAN BE TAKENAT
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FIRS z �. 1 �
The nexT regular meeting of the Eastvale Community Foundation Board will be held 8, 2014 rrt 6:
p.m. ar Rosa Parks ElemenTary School. i
2
u/T2i7zui4 REGULAR MEETINu AUENuA
Irl VvIflyliariM, vv;tn MAfftur;varta witn LX.YaDilitiva A vtI ifyou need special assistance to parTicipaTe in this meed -
plumv voritavt tnu 17;ty vj P-aarvaiu. ivntifcatior, 48 hours prior to the meeting will enable The City To mal
f MaViMblu arrartgumurita tv urtaury auccaaitWity tv tnl*.y meeting.
P—ate NG 5TATEMENT:
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u7i2l/2014 REtiuLAR MttTING AGENDA
mKEA4fwx& Eastvalu Uummunity Fuujudatiull
Meeting Agenda
Stan Rupurt
Ely ylt; Cuiumunity Fuundatiun
M, lel Stall « «
Meeting r�,
Kuport
MEETING DATE: JULY 21,2014
ME Eastvale Community Foundation
NCOM N! UNITY Meeting Agenda
0 FO U NJDAT I ON Staff Report
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3. FAL,5P-,N -lAl IVIVNIANNO UNEIMP-1V I -S
There are no presentations.
ME Ej�i+► Eastvale Community Foundation
Mc 0 MINI UK IT Y
F 0 U IN D A T 1 0 N Meeting Agenda E Staff Repurt
ME Eik�� Eastvale Community Foundatim,
soC 0 T Mucting Agvnda
FO UN D,%T I ON Staff xvport
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ME i► Eastvale Community Foundation
MECOMM UNITY Meeting Agenda
Staff Report
6. CUNSEN]"CALENDA-K
MINUTES
RJEGULAK MEETING OFTHE.EASTVAL.E
UUMMUNITY FUUINDATION BOARD
Monday, June 16,2014
6:uu r.m.
Rosa rarEs.Elernentary Scnool, 1383u Wnispering nius jjrive
Board Members present: Board Members Hamdy, Howell, Rodriguez., Rowc, Shaidlow,
and Executive Director Sharyn Link.
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Staff members present: uity manager Jacobs, management Analyst Kowe and Kecordirf""-
Secretary Wuence. I
4. PUBLIC CUMMLNIICIIILENPAKIICIPAIION:
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F,ecommendation: Approve the minutes trorn the May 19, 2014 Rugula, Mueting.
motion: Moved by Howell, seconded by Shardlow to approve Me Mizzures
lrorn the May 19, 2U14 Regular Meeting.
I
05hu/zuIzi WIRINU I r -S
Motion: Moved by Snardiow, secondea by tiamay to approve the minutes
frM m the June 2, 2014 Speciai meeting.
Moy;on car,;ed 5-0-5 vv;th Ont;vviva, Riley, Sai,,,;, and Welch absent and
Howell abstaining.
Kecommendation: Keview and UiSCUSS PYZU13-ZU[4 UUtSU Application
Process.
She requesLed teedback on Lhe mid -year change of having original documents
kept by SLatt and electronic copies provided to the Board.
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that ot the original check, and receipt ot cancelled checks tor auditing purposes.
There was discussion about some of the re -issued checks and other adjustments
made totaling $95.00. Board Member Rowe would contact vinance uirector Shea
to explain those acIjustments and provide cancelled checks.
it was decided that the 4eii, wuuld be i.bled to. Iscussion at the next meeting
when Board Member Ontiveros is present..
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Assistant Executive Director Howell noted that Z Rentals was donating tables for
the event.
There was discussion about whetheL having a Deputy Sheilff patrol the Beer
Uarden would be at a cost to the Foundation or included in the Shraitf.1 VvCiall
operations plan tor the evem. It was decided that the Foundation would check
With JUSI) to clarity the issue.
Motion: Moved by Howell, seconded by Rowe Yo approve Yhv Budget of
$3,000.00 for the Beer Garden at Picnic in the Park.
There was discussion about the number of ounces to serve, price point, and cup
size. It was decided that a 16 ounce cup filled with 14 ounces of beer would be
sold for $5.00 per cup.
The,e was discussio.� about possibly renting a machine to sell pretzels at the tseer
(jarden. it was decided to sell s ... all bags of pretzels for $1.00 instead of renting a
machine.
ExecuLive Director Link noLed LhaL some volunteers have already signed up on
VolunteerSpot. Assistant Executive Director Howell would post a volunteer
request on the Pacebook page.
i here was discussion about how to advertise the types of beer that are being sold
at a given time.
Kecommendation: Keceive verbal update trom Board Member Haindy and
Executive Director Li-ulc-
t3oard Member Hamdy noted that a second round ot advertising should be done
via the Press Enterprise and press releases appearing on the City's website and
ASsernblymernber LinderS Newsletter.
Executive Director Link noted that Lisa Unarlson was handling all local
donations.
E,%ecui;vc D;iecto, Link noted that a meeting regarding golf rules would be held
on J u,ic 17.
A resident in the audience noted that the phone numbe, listed for the Foundation
in the Eastvale Edition (jolt -Tournament article was incoiect. Executive Director
Link noLed LhaL two different numbers appeared in the EaSIVale Edition and that
the number in the adverLisemenL was correct.
Recommendation: Keceive verbal update trom L;oard Members Kiley, Hamdy,
and Executive Director Li-ck.
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"/."/ Communications Committee and roundation wensite upciate.
Kecommendation: Keceive verbal update from Assistant Executive uirector
vowell.
Assistant Executive Director Howell noted that the Foundatio.. website was
updated with p;ctu,es ofthe Eastvale enumicr mmiumcias To iot;fy Th.)
the Fowidalithl LdiDCb mniicy To help twid the puichase of the moiiumeias. Shv
noted that a request tor beer garden volunteers would also be posted to the page.
ExecuLive L)irecLor Link noted that the CiLy Council approved the P'oundation to
take over the Military Banner Program trom the city. Assistant Executivi
uirector Howell noted that She would contact tubiic intormation Utticer Nissen
to get pending banner applications prior to posting about the program on th,-.-,
website.
Recommendation: Receive verbal update from Assistant Executive Director
Howell.
Assistant Executive Director Howell noted that the budget was still in piecemeal
tormat and handed out copies tor review. She noted that the communications
budget is zero, as the websiLe and Facebook are boLh tree. However, she
recommended adding to the communications budget the costs tor Facebook
advertisements tor upcoming big events, beginning with the (jolt I ournament.
ihere was discussion about when to run the Facebook advertisements and the
duration of the ads. Board Member Hamdy recommended marketing via an
announcement of the Foundation page on the City's Facebook page and the
EasivaleTalk Facebook page. Assistant EAecutive Director Howell noted that she
will contact the City's Public Intormation Officer and will join the EastvaleTalk
page.
Board Member Hamdy also recommended an article abouL the P'oundadon an -1
Executive virecLor Link be submitted to Eastvale News and the Press Enterprise.
it was decided that $JUU would be added to the communications budget tor
Pacebook and general advertising.
motion. movea by Kiley, secon(led by Howell to approve $3UU lor general
acivertising in the communications buclget.
1.3 Isoard vacancies.
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Board Member Kiley noted that he sent an email blast to everyone as well as a
link to Assistant Executive Director Howell. He noted that he would also like to
create a new activity to try to get sponsorships tor water, snacks, and other items.
WCUMMOTRY L W, III; I I F I
Board Member Hamdy recommended that the Foundation evis;t the ide. of Ccafi..g
postcaLds with the FuundaTiOn iiii�a;lln �IaXmCnl and COUtact lUtbimaTion to hand out at
events.
Board Member Kowe noted that the penalty tor tiling late tax returns was abated by t
IKS. He noted that the paperwork to resolve the . lax Assessment trom the Ualitorn
1,ranChise I ax t3oard has been Submitted and was pending.
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ME Eastvale Community Foundatiun
Meeting Agunda
Staft Keport
ME 9�ay Eastvale Coijumunity Foundation
soc 0 MINI u N IT y Meeting Agenda
FG U N D AT] ON Staff Report
MELTENUILPAYE: TU -LY Z1,LU14
ME E44+� Eastvale Community Foundatio:u
M sl U N I T Y Meeting Agenaa
F n 0 U N D A T 1 0 N m�c Staff Report
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ME Ea�� Eastvale Community Foundation
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