09-15-2014Forfurther information on an agenda irufit, please contact- the City ar 12J6J Limonife Ave.
Suite 910, Eastvak CA 91752
AGENDA
REGULAR MEETING OFTHE tASTVALt
COMMUNITY FOUNDATION BOARD
Monday, September 15, 2014
O;UU P.M.
Rosa Parks tlementary School, 1383U whispering nills jurive
1. CALL 7-0 ORDER: 6:UU p.m.
Boa, d Membu, a: 6regory Coker, Carolyn Anderson Corrao, Rania Hamdy, Kelly A'owell,
Sharyn Link, Jenniter Rodriguez, Scott Rowe, Anu Saiiii, Jonathaj,
Shaidluw, a..d Rk; Welch.
Thi. ia the t,me whe,, any member of The public may bring a matter to the attentiori vi tim, tuatvate
Community Foundarion That is within rhe jurisdiction of the 15var U. 1 /W Halpt? M. Lir V wrt act l;rfi;1a the
made. Thus, your commenTs maybe agendizedfor a future meeting.
ask questions for clarijication. if desired at this timu. Fuol;v vurursurst ;a I;rrs;fua M twu Uact,
with a maximum of six (6) minures.
5. ADDITIONVIDELETIONS 7-0 AGENDA
® C0jvSENT CALENDAR:
6.1 Min urea — August 18, 2014 Regular Meeting
7® uolf Tournament Ad Hoc Committee Update
Recommendation: Receive vert)ai update from tioaid Membei� Hanidy, and E.ec.t'.,,e
Recommendation: Receive ve,bal update Buaid Mumbers Riley, Hamay, and
Executive Director Link.
7.3 Volunteet Casummittee'Ti
Cummai6Ry Faaaadatim, Wu6hg SUPLUMber 15, 2014
7.4 Communications uommiftee and FounHation WEDS;te Update
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7.5 JustServe Website
7.6 Edison International grant Program
Enarvale Srux le
I W I M! I I I I I I III! I I 1 1 1 �: I I � I I I
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7.8 Foundation Boaz Z! Shirts
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UOMMLUMO��
® Possibility of Changing Banks
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This is an opporrunityfor the L;vara merramr.3 to , upvr t or, tneif avriv;tiva- 1v briii a riatter tv the zzrTv,,Tj*v
of the full Board aria to r uquest agur0a ;tII AFt—yrriatIL"vthulwaacv,.,'duudd.,;,,glhLF.bl,chL-uin
portion is not approprialujor alii ;r, ti auctilli of the qgv,,dzz. NO ACDON CAN BE TAKEN A
THI I IMP.
The ,exT regular meeting of the Eastvale Community P oUrtai Huai IT w;11 t7v nVO Uri OVIVII ZV- Zvi 4 at U.-Ov
p.m. at Rosa Parks Elementary School.
In compliance with the Americans with DisabilitlEa Act. ij you il,101110 ayEVial IV Pa, 6CIPate i,, th;. rets'rig,
please contacr rhe City of Pasi Notijicativrit 43 nvufa pfiz7f to the ifirrTifix ,;1l III the C;iy to ake
reasonable arrangements to ensure acccaa;oXilly, to tnia friev;f1g.
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Cummanity FuundMiUll MUCLillIg Se.temuer 13, 2084
j-, Marc DoMle ' net LlDy mrrir—y rnzir a & uLl vrtV mvevr, accurare copy or rhe foregoing
agenda was posted ott Septembut I 12014EWmity-Mut (24) nva,-, v,;vv M MLT mMIr;ng Pet Governmenr Code
�7,4954,2.
EMSM,
Community Founamiun MCUL'Ing SrPLUMbui 15, 2014
ME Ea4v Eastvale Uummunity Foundatiun
HE\: M A U N I 't V mevting Agvnii-:i
Stall Kepurt
Eastvale Cummunity Foundation
N r.
Staft Report
MEETINGiATE: SEPTEMB15,2014
NmEa4lva-u/ Eastvaic uummunity vuunciation
murting Agenda
on FOUN D A I'l ON Stan Kepurt
MEETING DATE: SEPTEMBER 15,2014
i
ME Eastvale Community Foundatio
MeetingAgenFla
I ON
ME" Staff Report
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SEE Eastvale CummunityFounda ion
m,uv nu Amenda
ED] FOUNDATION Stal�me-port
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ME Ea�q� Eastvale culumunity Fuundation
onc o %t %I u 'N I r v meeting Agenda
FO UN DA,r i ON Stall Kuport
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MINU,I"Ls
KEGULAK MEETINU ur i nE EASTVALE
COMMUNITY VOUNDATION IJUA"
Monday, August 18, 2014
6:00 P.M.
iKosa rarKs
err sir School, 13830 Wh;spering Hills Drive
1. CALL iu uKvp-K: o:u2 p.m.
FANNNW�K
tsoard Mumbers pn-,sent: Executive Director Sharyn Link, Assistant hxrcutive virector
&eily Howell, Secretaiy Jonathan Shm-dlow, BoarU Members Yvonne Untivuros, and
Jennitter Kudriguez.
Board Members absent: 13oarU MembersKm-u*a Hatridy, Chri5 Riley, S,,ott Rowe, A -nu
Saini, and Ric Welch.
Staff Members present: Fccuording Sucretaiy Wuence.
Executive Director Link armounceil the resiguatiun of t3oard Member Riky and noted
that the Board had nine members.
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13oarZI Member KoUriguez gave a brief update on the ftinding situation for Eastvale an3
Jurupa Valley on behall ut Assemblyman Linder's offiluu. Sh,-, stated that the Bill is
exp,-,cted to clear the Assembly Itoor anU AsseMbiyman Linder and Senator Roth, have
been mcx;ting with the Governor an -d keeping him intormeli but ne has not indicated
which direction hr, would take on the Bill this year. There was Uiscussion regarding this
issuc anZi the i ui upa v alluy disinco., potation talks.
Aur,u3t 1$_ 2014 Commutity rouiadaiut, Minuies
Motion: Moved by Shardlow, seconded by Howeli to approve the Minutes
from thr, July 21, 2014 Regular Meeting.
Keconunendation: Receive verbal upUate trom Executive Director Link.
board member Shardlow noted that Board Member Untiveros had time
constraints that intertere with the usponsibilities of a Board Member. There was
discussion about how she could contribute to thu Putindation without having full
n-,sponsibilities. it was decided that she cowU be the CDt3G progrz�uii coordinator
for thu Foundation, rather than a tull Board Member.
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Executiv�-, Director Link noted that Uaroline Anderson, waste MM7,agement
reprusentativr., and Greg Coker, a retired Army Sergeant major and frequent
1oun1ativn volLuiteer, both appli,-.d to be on the Foundation 13oarU. It was
decided that tnry be revummendrd to City Council to bill the board- vacancies.
Motion- Moed by Link, seconded by Rodriguez to recommend City Council
approve Caroline Anderson and Greg Coker to lill tnruoard vacancivs.
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7.2 Golf'Yournament Ad 11oc Uommittee Update-
Reconnuendation: Receive verbal update trom t3oard members Hamdy m?
Ey.ecutivv.; Director Link.
Executive virector Link notrd that the estimated protit trom the (jolt I oumament
would be $2U,OUU.UU. She noted that there w%;;;re more goiters than last year and
some other benctits tor the goiters, which rusulted in more -.xpenses this year.
Executive virector Link shared some positive teeUback that was received from
Ric Welch �juSu) mid Art Organista (Gulf Committee Member) regarding the
event.
I
Auguz-t 93,- A 12i l; as tumidativi, ivj;,,uies
Lxev,utive virectur Link noted that Lisa Charlsvn is interested in being on the
PounUation 13oar:c-1 anU would be a good replacement for Chris Riley to recruit
sponsors tor next year's (jolt 1 ournament.
Shc also noted that approximately $lb2U.UU was raised through the sale of
Chinese Raffle ti& -As m7,d the whip cream pie was a success. She th&iked
evviyone for their work on thv vvvnt.
7.3 Events and V'undraising uommittees Update.
Recommendation: Receive verbal upUate trorn Lioard members Kiley, Hamdy,
and Exv;%,utive Director Link.
Executive virector Link noted that a committe�-. for the 5 -year anniversary event
should be put together. ihey could meet eveLy oth�,-r month to get the planning
starieU tor the event. t3oard member xodriguuz and ASsist,=, Executiv%-, Director
Howell volumeereU to be on the committee anU Al Nassar was suggested as
m-rother member.
t3oard membu, Shardlow noted that the Pinnacle Room at the hastvale
community uenter could seat 140 persons fvr the upcomi..g Valentine's I)ay
ucer Event.
7.4 Volunteer Committee Update.
Kecommundation: Rc;ceive verbal update trom l3oarZ1 Members Riley and Saini.
Executive ljirector Link noted that Board Member Saini would be put in charge
ot the Volunteer Committee.
Keuummendation: Receivu verbal update from Assistant Executive Director
Howell.
Assistant Executive Director Howell noteU that the Pacebuok advertisement
would run until August 19 and the number ot -Iikus" to the page nas reached over
400.
Assistant Executivr, Director Howell also noted that she would update the
Facebook page mTd alld the uolf i ournament information. Sh�-, would also azId a
separate Military l3artner link to the PounUation web page. The City of Eastvale
website would have a link reIrecting users to the Pumidation page. Therc. was
disv,ussion about how to digitize the Military Liartner application submission
process. there was disvussion about when to post announcements tor the -*)-ycaT
annivursmy event on the wc;bsite.
I
A.gusE 18, 2014 Cumiauailry rvu..dauun Minutes
There was discussion about web domains still buing used and those that are
scheduled to ex ire.
Executive Director Link noted that at the Nationdl Night Uut the Kugional
Manager of Target offered proZ[uct Uonations to the Foundation. A request would
be rnadr. to him for two Wad Minis to use with Paypal tor sales at Foundation
uvents.
Recommendation: Receive verbal update trom Assistant Executive Ijirector
Howell.
Assistant hxecutivu ijirector HvwOl reminded Board Mcmbvrs that there is a
budget ot $2UU tor miscenmTeous purchasus suuh as candy, helium, balloons, a%�.
to use at the Foundation booth tor any events.
She also suggested weights be purchased tor the Foundation canopy to hold i)
.ivwn during high winds.
Motion; Moved by Howell, secondud by Kowe to apprtpvv a budget of $40t,
for purchasing weights for the Foundation canopy -
Motion carried 6-0 with Hamdy, Saini, and Welch absent.
txecutive Director Link officially proposed that Board Member Ontiveros
become the uljl:3ki uoordinatur.
motion: 17tcoved byLink, sr,%;tPnd-eWb---S
,y Wa—rdlow to appoint 'Ivonne Untiveroa
as Me UJUBG Grant Coordinator.
Motion carried 5-U-1 with namay, Sarni, and weicn absent and Ontiveros
abstaining.
FAotion-- Mcoved by Link, seconded by Shardlow to recommend City Council
✓'pprove Lisa Charlsun to fill a Buard Vaca-cy.
El
Augubt 115, LU 14 Community Foundation Minutes
MEN=
i here was discussion abuut the increase in fees that Citizen's Business Bank
would charge for adding two cheek signers.
Motion: Moved by Howell, seconded by Rodriguez to remove Eren Cello,
Julie Rvyvs, and Stuart Williams as check signers for the C;Yizen's Business
isarill Account.
motion carried o -u witn namay, Saini, and woun ansunt.
Motion: Moved by Howell, seconded by Link to approve Sharyn Link,
Executive Di. ector, Kelly Howell, Assistant Executive Director, and
Jonathan Shardlow, Secretaxy as check siginiers for the Citizen's Business
Bank Account.
motion carried (j -u witn namay, Saini, and woun absent.
With no turther business to Uiscuss 13oard Member Untiveros was removed trom
the Board at th.*,s time.
motion; moved ny Snardiow, seconded by Rowu tv ruspectfully remove
Board-luent F&- =-
Motion carried 5-0-1 with Hamay, Saini, and Welch absent and Ontiveros
abstaining -
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Board Member Shardlow noted that the National Night Uut event was a big success. It
was noted that the t'ounUation sponsoreU the Rock Wdh at the event tor approximately
$300.00.
Assistant txIIII; Director Howell inquired about nIng the re.-eipts for the booth
items purchased and the xvuk wall sponsorship for the National Night Out Event as i1j
may become a recurring event tor the 1, oundation. S lie nutiii that the uolf 1 ournamunt
was wonUertul.
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August 18, 2014 Community Foundation Minutes
ijoud member Rvwe noted that h� was working on a Viellminary report fort Golt-
I oumament.
for parTicipating in Ine Tialional light WITT Event Sy me Mly Mullen at tneir,,Tugus
meeting and encourageZ[ all Board Members to attend the meeting.
q
Motion: Moved by Link, seconded by Howe to adjourn the meeting.
motion carriva:3-0 with Hamdy, Saini, and Welch absent.
i Ilea® By 3olcaminly swear that these are official minutes ofthe Community roumOutim, tsuamtl Imuetizig tti,
Aftu.t 13,2014.
junatnam, Snaidiow, suciutaay
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August 18, 2014 Cmammimuimliy ra...dza;on Minutes
ME Eastvale Community Foundation
HEC V m ,I V N I I Y Aleeting Agenda
rU,;4DA11ON Staff Report
1.1 it i oLun Ad Hoc Committee Update
7.2 E,,e..ts and Fundraising Committues updatc
/. -i vownteer Cununittvq;; Update
7® Communications Uonunittee and tn Wvbsits Upda-te
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ME EFa4fvvje,,, Eastvale Community Fuundatiun
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FOUN UAT I ON
Statt' Report
JIM gai+vpAt., Eastvale Cummunity Foundatiu
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BE F 0 UN D ATI 0 N Stan Report i
ME Eo-� Eastvale Community Fuundatiun
Agenda
BE FO UN OAT 10 N Stall -Keport
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